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Servicing, Maintenance and Replacement of Heating and Catering Equipment

Mid and West Wales Fire and Rescue Authority

This public procurement record has 5 releases in its history.

Award

24 Jul 2026 at 14:04

UK7 - Contract Details Notice
Award

07 Jul 2026 at 10:28

UK6 - Contract Award Notice
TenderUpdate

12 Mar 2026 at 08:46

UK4 - Tender Notice
Tender

11 Mar 2026 at 16:22

UK4 - Tender Notice
Planning

06 Feb 2026 at 15:12

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Mid and West Wales Fire and Rescue Authority procured services to service, maintain, repair and replace heating, boiler, gas and catering equipment across its operational estate. The requirement covers planned preventative maintenance, statutory servicing twice yearly, reactive repairs, replacement of equipment beyond economic repair, 24/7/365 emergency call-outs, compliance documentation and coordination with the Authority’s contract manager. The work is divided geographically across three areas: the Western Division covering Pembrokeshire and Carmarthenshire; the Southern Division covering Swansea and Neath Port Talbot; and the Northern Division covering Ceredigion and Powys. This is a public-sector facilities maintenance and engineering requirement, including boiler installation and central-heating equipment maintenance.

The open procedure is complete and contracts have been awarded. Awards were made on 7 July 2026, with each lot valued at £150,000 excluding VAT (£180,000 including VAT). Riverside Industrial Equipment Ltd was awarded the Western Division. Riverside Industrial Equipment Ltd and Mains Gas Ltd were awarded the Southern Division and the Northern Division. Contracts were signed on 20 July 2026 and run for two years from 21 July 2026 to 20 July 2028, with an option to extend by four years in two-year intervals, to 20 July 2032. Suppliers could bid for and be awarded a maximum of one lot. Evaluation was based on price at 60%, technical and quality at 30%, and social value at 10%.

This procurement demonstrates recurring demand from a Welsh fire and rescue authority for contractors able to manage a broad heating and catering-equipment estate across geographically defined operating areas. Credible competitors would need practical capability in boiler, gas-appliance, central-heating and catering-equipment servicing, repairs, installation and replacement, supported by planned maintenance systems and reliable emergency response. The requirement also favours suppliers able to provide continuous 24/7/365 call-out coverage, maintain accurate compliance documentation and work closely with a public-sector contract manager. Small and medium-sized enterprises were considered suitable, but suppliers need sufficient local coverage, technical resource and capacity to support a complete regional lot. Social value performance and strong technical quality would be important alongside competitive pricing.

How relevant is this notice?

Notice Information

Notice Title

Servicing, Maintenance and Replacement of Heating and Catering Equipment

Notice Description

Mid and West Wales Fire and Rescue Authority is seeking suitably qualified and experienced contractors to provide the servicing, maintenance, repair and replacement of our heating and catering equipment.The contractors will be required to deliver:* Planned preventative maintenance and bi-annually statutory servicing;* Reactive maintenance and repairs;* Renewal or replacement of equipment where assets are beyond economic repair;* 24/7/365 emergency call-out coverage;* Provision of compliance documentation;* Coordination with organisation's contract manager. The requirement will be split into 3 Lots:* Lot 1 - Western Division (Pembrokeshire & Carmarthenshire)* Lot 2 - Southern Division (Swansea & Neath Port Talbot)* Lot 3 - Northern Division (Ceredigion & Powys). Please note that suppliers will only be able to bid for a maximum of 1 Lot from the 3 Lots available. The Contract Term for each Lot shall be for a period of 2 years with the option to extend by a further 4 years at 2 year intervals. Due to no bids being received for Lot 1 - Western Division, all suppliers who submitted a tender for Lots 2 and 3 and passed the 60% quality threshold were given the opportunity to submit a bid for Lot 1.

Lot Information

Western Division

Pembrokeshire and Carmarthenshire

Renewal: option to extend by a further 4 years at 2-year intervals

Southern Division

Swansea and Neath Port Talbot

Renewal: option to extend by a further 4 years at 2-year intervals

Northern Division

Ceredigion and Powys

Renewal: option to extend by a further 4 years at 2-year intervals

Planning Information

To inform open FTS tender, suppliers are invited to an online information event on 25th February 2026, 10am - 10:45am, via Microsoft Teams, where representatives of Mid and West Wales Fire and Rescue Authority will outline the procurement and the tender submission process, as well as fielding questions from prospective bidders. Please register your interest to bid for this opportunity via the sell2wales notice and register your place at the engagement event by contacting David Williams - procurement@mawwfire.gov.uk by 5pm on 23rd February 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064a58
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070319-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

CPV Codes

42160000 - Boiler installations

44620000 - Central-heating radiators and boilers and parts

45331110 - Boiler installation work

50531100 - Repair and maintenance services of boilers

50531200 - Gas appliance maintenance services

50720000 - Repair and maintenance services of central heating

50883000 - Repair and maintenance services of catering equipment

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
£450,000 £100K-£500K
Awards Value
£150,000 £100K-£500K
Contracts Value
£150,000 £100K-£500K

Notice Dates

Publication Date
24 Jul 20261 months ago
Submission Deadline
17 Apr 2026Expired
Future Notice Date
3 Mar 2026Expired
Award Date
7 Jul 20262 months ago
Contract Period
21 Jul 2026 - 20 Jul 2028 2-3 years
Recurrence
2032-03-11

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Mid and West Wales Fire and Rescue Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 1SP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales, TLL17 Bridgend and Neath Port Talbot, TLL18 Swansea, TLL24 Powys
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town West
Westminster Constituency
Caerfyrddin

Supplier Information

Number of Suppliers
2
Supplier Names

Mains Gas Ltd

RIVERSIDE INDUSTRIAL EQUIPMENT LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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