Notice Information
Notice Title
Servicing, Maintenance and Replacement of Heating and Catering Equipment
Notice Description
Mid and West Wales Fire and Rescue Authority is seeking suitably qualified and experienced contractors to provide the servicing, maintenance, repair and replacement of our heating and catering equipment.The contractors will be required to deliver:* Planned preventative maintenance and bi-annually statutory servicing;* Reactive maintenance and repairs;* Renewal or replacement of equipment where assets are beyond economic repair;* 24/7/365 emergency call-out coverage;* Provision of compliance documentation;* Coordination with organisation's contract manager. The requirement will be split into 3 Lots:* Lot 1 - Western Division (Pembrokeshire & Carmarthenshire)* Lot 2 - Southern Division (Swansea & Neath Port Talbot)* Lot 3 - Northern Division (Ceredigion & Powys). Please note that suppliers will only be able to bid for a maximum of 1 Lot from the 3 Lots available. The Contract Term for each Lot shall be for a period of 2 years with the option to extend by a further 4 years at 2 year intervals. Due to no bids being received for Lot 1 - Western Division, all suppliers who submitted a tender for Lots 2 and 3 and passed the 60% quality threshold were given the opportunity to submit a bid for Lot 1.
Lot Information
Western Division
Pembrokeshire and Carmarthenshire
Renewal: option to extend by a further 4 years at 2-year intervals
Southern DivisionSwansea and Neath Port Talbot
Renewal: option to extend by a further 4 years at 2-year intervals
Northern DivisionCeredigion and Powys
Renewal: option to extend by a further 4 years at 2-year intervals
Planning Information
To inform open FTS tender, suppliers are invited to an online information event on 25th February 2026, 10am - 10:45am, via Microsoft Teams, where representatives of Mid and West Wales Fire and Rescue Authority will outline the procurement and the tender submission process, as well as fielding questions from prospective bidders. Please register your interest to bid for this opportunity via the sell2wales notice and register your place at the engagement event by contacting David Williams - procurement@mawwfire.gov.uk by 5pm on 23rd February 2026.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-064a58
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/070319-2026
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
42160000 - Boiler installations
44620000 - Central-heating radiators and boilers and parts
45331110 - Boiler installation work
50531100 - Repair and maintenance services of boilers
50531200 - Gas appliance maintenance services
50720000 - Repair and maintenance services of central heating
50883000 - Repair and maintenance services of catering equipment
Notice Value(s)
- Tender Value
- £450,000 £100K-£500K
- Lots Value
- £450,000 £100K-£500K
- Awards Value
- £150,000 £100K-£500K
- Contracts Value
- £150,000 £100K-£500K
Notice Dates
- Publication Date
- 24 Jul 2026Yesterday
- Submission Deadline
- 17 Apr 2026Expired
- Future Notice Date
- 3 Mar 2026Expired
- Award Date
- 6 Jul 20262 weeks ago
- Contract Period
- 20 Jul 2026 - 20 Jul 2028 2-3 years
- Recurrence
- 2032-03-11
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- MID AND WEST WALES FIRE AND RESCUE AUTHORITY
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- CARMARTHEN
- Postcode
- SA31 1SP
- Post Town
- Swansea
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL4 Mid and South West Wales
- Small Region (ITL 3)
- TLL42 South West Wales
- Delivery Location
- TLL14 South West Wales, TLL17 Bridgend and Neath Port Talbot, TLL18 Swansea, TLL24 Powys
-
- Local Authority
- Carmarthenshire
- Electoral Ward
- Carmarthen Town West
- Westminster Constituency
- Caerfyrddin
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/070319-2026
24th July 2026 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/063490-2026
7th July 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/022109-2026
12th March 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/021965-2026
11th March 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/011052-2026
6th February 2026 - Preliminary market engagement notice on Find a Tender -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=363365
Appendix I - MAWWFRA Contractors Safety Guidelines Booklet -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=363366
Appendix H - MAWWFRA Contractors Management of Contractors Procedure -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=363367
Appendix G - Welsh Language Standards Questionnaire -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=363368
Appendix F - Pricing Schedule -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=363374
Appendix E - MAWWFRA Plant Asset List -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=363375
Appendix D - Service Specification -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=363453
Appendix C - Specification -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=363454
Appendix B - Terms and Conditions of Contract -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=363455
Appendix A - Welsh Procurement Specific Questionnaire
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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