Planning

Servicing, Maintenance and Replacement of Heating and Catering Equipment

MID AND WEST WALES FIRE AND RESCUE AUTHORITY

This public procurement record has 1 release in its history.

Planning

06 Feb 2026 at 15:12

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The upcoming procurement process spearheaded by the Mid and West Wales Fire and Rescue Authority revolves around the servicing, maintenance, and replacement of heating and catering equipment. This tender falls under the services industry category and is situated in multiple divisions across Wales, including regions such as Pembrokeshire, Carmarthenshire, Swansea, Neath Port Talbot, Ceredigion, and Powys. As of now, the procurement is in the planning stage, with key activities including an online information event scheduled for 25th February 2026. Interested suppliers must register by 23rd February 2026 to attend this event, which will delineate the procurement and tender submission processes. The call for tenders is expected to be advertised in March 2026, with the contract spanning an initial two-year period, extendable up to six years.

This tender presents a significant opportunity for businesses experienced in providing repair and maintenance services for boilers and catering equipment, particularly those classified as SMEs, which can bid for one of the three available lots. Successful bidders will be responsible for comprehensive services including preventative and reactive maintenance, equipment replacement, and emergency response services. This procurement is ideal for businesses aiming to expand their footprint in the public sector through long-term contracts with a reputable authority. The collaboration with Mid and West Wales Fire and Rescue Authority allows tailored solutions and fosters business growth within the regional market.

How relevant is this notice?

Notice Information

Notice Title

Servicing, Maintenance and Replacement of Heating and Catering Equipment

Notice Description

Mid and West Wales Fire and Rescue Authority are publishing this Preliminary Market Engagement Notice to notify suppliers of our intentions to update and re-tender the current Servicing, Maintenance and Replacement of Heating and Catering Equipment contract. Details of the new contract will be contained in the tender documentation, with the tender advertised in March 2026 following the engagement event. Mid and West Wales Fire and Rescue Authority is seeking suitably qualified and experienced contractors to provide the servicing, maintenance, repair and replacement of our heating and catering equipment. The contractors will be required to deliver: * Planned preventative maintenance and bi-annually statutory servicing; * Reactive maintenance and repairs; * Renewal or replacement of equipment where assets are beyond economic repair; * 24/7/365 emergency call-out coverage; * Provision of compliance documentation; * Coordination with organisation's contract manager. The requirement will be split into 3 Lots: * Lot 1 - Western Division (Pembrokeshire & Carmarthenshire) * Lot 2 - Southern Division (Swansea & Neath Port Talbot) * Lot 3 - Northern Division (Ceredigion & Powys). Please note that suppliers will only be able to bid for a maximum of 1 Lot from the 3 Lots available. The Contract Term for each Lot shall be for a period of 2 years with the option to extend by a further 4 years at 2 year intervals.

Planning Information

To inform open FTS tender, suppliers are invited to an online information event on 25th February 2026, 10am - 10:45am, via Microsoft Teams, where representatives of Mid and West Wales Fire and Rescue Authority will outline the procurement and the tender submission process, as well as fielding questions from prospective bidders. Please register your interest to bid for this opportunity via the sell2wales notice and register your place at the engagement event by contacting David Williams - procurement@mawwfire.gov.uk by 5pm on 23rd February 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064a58
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011052-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

CPV Codes

42160000 - Boiler installations

44620000 - Central-heating radiators and boilers and parts

45331110 - Boiler installation work

50531100 - Repair and maintenance services of boilers

50531200 - Gas appliance maintenance services

50720000 - Repair and maintenance services of central heating

50883000 - Repair and maintenance services of catering equipment

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Feb 20263 days ago
Submission Deadline
Not specified
Future Notice Date
3 Mar 20263 weeks to go
Award Date
Not specified
Contract Period
17 May 2026 - 17 May 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MID AND WEST WALES FIRE AND RESCUE AUTHORITY
Contact Name
David Williams
Contact Email
procurement@mawwfire.gov.uk
Contact Phone
+3706060699

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 1SP
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales, TLL17 Bridgend and Neath Port Talbot, TLL18 Swansea, TLL24 Powys
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town West
Westminster Constituency
Caerfyrddin

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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