This public procurement record has 6 releases in its history.

Award

09 Jul 2026 at 16:01

TenderUpdate

01 Apr 2026 at 12:22

TenderUpdate

31 Mar 2026 at 10:38

Tender

20 Mar 2026 at 15:50

PlanningUpdate

11 Feb 2026 at 14:03

Planning

06 Feb 2026 at 15:21

Summary of the contracting process

The public procurement process undertaken by Lincolnshire County Council centred around the acquisition of Fire & Rescue Station End Equipment, aimed at supporting the Lincolnshire Fire and Rescue (LFR). This procurement falls under the industry category of emergency and security equipment. Located in Lincoln, UK, the contracting authority has completed the procurement process as of 9th July 2026, with PAGEONE COMMUNICATIONS LIMITED being awarded the contract. The procurement, carried out using an open procedure, concluded with the contract start date set for 27th July 2026 and is expected to last until 26th July 2033, with an option for extension. The process transitioned from planning to the award stage, with a standstill period ending on 21st July 2026.

This tender presents significant business opportunities, particularly for SMEs in the security and emergency equipment sectors, allowing them to contribute to critical infrastructure projects. The procurement called for a solution capable of delivering robust, high-availability systems to integrate with LFR's existing infrastructure. Companies involved in technology implementation, system configuration, and ongoing support are likely to find growth potential. The environment also provides scope for businesses to engage with additional consultancy or transition services, essential for adapting to future organisational changes within LFR. With a focus on quality and competitive pricing, as outlined in the evaluation criteria, businesses offering innovative and economically viable solutions are well-positioned to excel in such procurement activities.

How relevant is this notice?

Notice Title

Fire & Rescue Station End Equipment

Notice Description

This procurement is seeking to award a contract to a Supplier for the supply, implementation, configuration and ongoing support of Station End Equipment for Lincolnshire Fire and Rescue (LFR). The solution should be high availability and resilient, suitable for critical infrastructure, and capable of: * receiving mobilisation alerts and dispatch instruction messages from LFR Command & Control. * alerting appropriate members. * providing crews with information on the incident(s) they are being called to. * activate turnout systems and station equipment, triggering visual and audible alerts, opening doors, switching on lights, etc The Contracting Authority reserves the right to modify the contract in accordance with Schedule 8, Paragraph 5 of the Procurement Act 2023 where a known risk arises during the contract term. The Authority has identified a known risk that future organisational, governance or service delivery changes affecting Lincolnshire Fire and Rescue may require modifications to the Station End Equipment solution and associated support services which cannot be fully specified at the time of contract award (e.g. local government reforms). Such modifications may include: * migration, transfer or restructuring of operational, administrative or historical data; * amendments to system configuration, security roles, user structures or organisational hierarchies; * changes to interfaces or integration requirements with successor systems or organisations; * transition assistance, technical consultancy or implementation services required to support the continuation of service delivery following organisational change. Any modification would be limited to that reasonably necessary to address the identified risk and ensure continued service delivery.

Lot Information

Lot 1

Renewal: Option for the Council to extend the Contract by a period of 2 years.

Planning Information

Pre Market Engagement invitation and questionnaire documents available via the Panacea e-tendering portal. Those wishing to reply to this questionnaire should complete the Pre-Market-Engagement-Questionnaire and respond via Panacea direct message by 12:00 noon, Monday 2nd March 2026. No other documentation is required to be completed or returned at this stage. The link to our public Tenders, Research and Contracts site is https://app.panacea-software.com/lcc/eRFX-Public/ResearchOpportunities.aspx

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064a60
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/064916-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment


CPV Codes

35100000 - Emergency and security equipment

Notice Value(s)

Tender Value
£1,513,000 £1M-£10M
Lots Value
£1,513,000 £1M-£10M
Awards Value
£1,330,793 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jul 20263 weeks ago
Submission Deadline
18 May 2026Expired
Future Notice Date
2 Mar 2026Expired
Award Date
7 Jul 20261 months ago
Contract Period
27 Jul 2026 - 26 Jul 2033 Over 5 years
Recurrence
2032-07-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
LINCOLNSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN
Postcode
LN1 1YL
Post Town
Lincoln
Country
England

Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
TLF3 Lincolnshire

Local Authority
Lincoln
Electoral Ward
Carholme
Westminster Constituency
Lincoln

Supplier Information

Number of Suppliers
1
Supplier Name

PAGEONE COMMUNICATIONS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-064a60-2026-07-09T17:01:16+01:00",
    "date": "2026-07-09T17:01:16+01:00",
    "ocid": "ocds-h6vhtk-064a60",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGRB-3736-CHZN",
            "name": "Lincolnshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGRB-3736-CHZN"
            },
            "address": {
                "streetAddress": "County Offices, Newland",
                "locality": "Lincoln",
                "postalCode": "LN1 1YL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF30"
            },
            "contactPoint": {
                "email": "Procurement.Lincolnshire@lincolnshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.lincolnshire.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PTWY-6493-VDBL",
            "name": "PAGEONE COMMUNICATIONS LIMITED",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTWY-6493-VDBL"
            },
            "address": {
                "streetAddress": "Suite C, 1st Floor, Profile West, Profile West,",
                "locality": "Brentford",
                "postalCode": "TW8 9ES",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI75"
            },
            "contactPoint": {
                "email": "rfegan@criticogroup.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.criticogroup.com",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGRB-3736-CHZN",
        "name": "Lincolnshire County Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Pre Market Engagement invitation and questionnaire documents available via the Panacea e-tendering portal. Those wishing to reply to this questionnaire should complete the Pre-Market-Engagement-Questionnaire and respond via Panacea direct message by 12:00 noon, Monday 2nd March 2026. No other documentation is required to be completed or returned at this stage. The link to our public Tenders, Research and Contracts site is https://app.panacea-software.com/lcc/eRFX-Public/ResearchOpportunities.aspx",
                "dueDate": "2026-03-02T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "011064-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/011064-2026",
                "datePublished": "2026-02-06T15:21:14Z",
                "format": "text/html"
            },
            {
                "id": "012429-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/012429-2026",
                "datePublished": "2026-02-11T14:03:05Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "PL25/016",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Fire & Rescue Station End Equipment",
        "description": "This procurement is seeking to award a contract to a Supplier for the supply, implementation, configuration and ongoing support of Station End Equipment for Lincolnshire Fire and Rescue (LFR). The solution should be high availability and resilient, suitable for critical infrastructure, and capable of: * receiving mobilisation alerts and dispatch instruction messages from LFR Command & Control. * alerting appropriate members. * providing crews with information on the incident(s) they are being called to. * activate turnout systems and station equipment, triggering visual and audible alerts, opening doors, switching on lights, etc The Contracting Authority reserves the right to modify the contract in accordance with Schedule 8, Paragraph 5 of the Procurement Act 2023 where a known risk arises during the contract term. The Authority has identified a known risk that future organisational, governance or service delivery changes affecting Lincolnshire Fire and Rescue may require modifications to the Station End Equipment solution and associated support services which cannot be fully specified at the time of contract award (e.g. local government reforms). Such modifications may include: * migration, transfer or restructuring of operational, administrative or historical data; * amendments to system configuration, security roles, user structures or organisational hierarchies; * changes to interfaces or integration requirements with successor systems or organisations; * transition assistance, technical consultancy or implementation services required to support the continuation of service delivery following organisational change. Any modification would be limited to that reasonably necessary to address the identified risk and ensure continued service delivery.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "35100000",
                        "description": "Emergency and security equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1815600,
            "amount": 1513000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-20T00:00:00Z",
                    "endDate": "2033-07-19T23:59:59+01:00",
                    "maxExtentDate": "2035-07-19T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 1815600,
                    "amount": 1513000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Financial Model / Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Method Questions",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Financial Model / Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Method Questions",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Financial Model / Price",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Method Questions",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "Option for the Council to extend the Contract by a period of 2 years."
                }
            }
        ],
        "status": "complete",
        "amendments": [
            {
                "id": "012429-2026",
                "description": "Extended submission deadline."
            },
            {
                "id": "029543-2026",
                "description": "Extension to submission date."
            },
            {
                "id": "030363-2026",
                "description": "Extension to submission date."
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://app.panacea-software.com/lcc/eRFX-Suppliers/OpenReq.aspx?requirementId=c3583228-6c44-4c98-8fb6-32effd2c4e9f",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-05-18T11:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-06-22T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "025921-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/025921-2026",
                "datePublished": "2026-03-20T15:50:09Z",
                "format": "text/html"
            },
            {
                "id": "029543-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/029543-2026",
                "datePublished": "2026-03-31T11:38:05+01:00",
                "format": "text/html"
            },
            {
                "id": "030363-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/030363-2026",
                "datePublished": "2026-04-01T13:22:36+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2032-07-01T23:59:59+01:00"
                },
                {
                    "startDate": "2032-07-01T23:59:59+01:00"
                },
                {
                    "startDate": "2032-07-01T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "pending",
            "date": "2026-07-07T00:00:00Z",
            "value": {
                "amountGross": 1596951.94,
                "amount": 1330793.28,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PTWY-6493-VDBL",
                    "name": "PAGEONE COMMUNICATIONS LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "35100000",
                            "description": "Emergency and security equipment"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKF3",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-07-21T23:59:59+01:00"
            },
            "contractPeriod": {
                "startDate": "2026-07-27T00:00:00Z",
                "endDate": "2033-07-26T23:59:59+01:00",
                "maxExtentDate": "2035-07-26T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Two periods of one year."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "064916-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/064916-2026",
                    "datePublished": "2026-07-09T17:01:16+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-07-08T00:00:00Z",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-07-24T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
}