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Parts & Lubricants for Vehicles and Plant Machinery

UBICO Limited

This public procurement record has 5 releases in its history.

Award

16 Sep 2026 at 10:59

UK7 - Contract Details Notice
Award

30 Jul 2026 at 10:04

UK6 - Contract Award Notice
TenderUpdate

07 May 2026 at 17:01

UK4 - Tender Notice
Tender

06 May 2026 at 14:59

UK4 - Tender Notice
Planning

12 Feb 2026 at 14:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Ubico Ltd, a local authority-owned environmental services company, procured vehicle and plant machinery parts and lubricants to support its operational fleet. The requirement covers parts for Dennis Eagle, DAF, Isuzu, Terberg and other commercial vehicles, including Citroën, Peugeot, Iveco, Nissan, Vauxhall, Ford, Renault, Toyota, Fiat and Mercedes. It also includes miscellaneous vehicle parts, greases and lubricants, and parts for plant, grounds-maintenance and forestry equipment. The supplies support refuse collection, street cleansing, grounds and garden maintenance, fleet services and other operational activities. Delivery serves Ubico’s operations across Gloucestershire and West Oxfordshire, including vehicle and plant facilities in those areas. The procurement is for goods, with associated supply services, and is intended to maintain fleet performance, reduce downtime and support safety and statutory compliance.

The procurement has been awarded and the contracts were signed on 16 September 2026 following an open procedure under a closed framework agreement. Awards were made on 30 July 2026 and the contracts run from 1 October 2026 to 30 September 2030, with a renewal option recorded for the Dennis Eagle lot. Alliance Automotive UK CV Limited and Picksons PLC were awarded the Dennis Eagle lot at £2,400,000 net (£2,880,000 gross). Picksons PLC received the DAF lot at £1,200,000 net (£1,440,000 gross). Alliance Automotive UK CV Limited received Isuzu at £280,000 net, light commercial vehicle parts at £140,000 net, lubrication at £960,000 net, miscellaneous parts at £16,000 net, plant machinery and equipment parts at £200,000 net, and Terberg parts at £360,000 net. Evaluation weighted quality at 70% and price at 30%.

This award shows sustained demand from Ubico for dependable, responsive supply of parts and lubricants across a mixed fleet and a broad range of vehicle and equipment manufacturers. Suppliers well placed for a future requirement would need strong coverage of original-equipment and aftermarket parts for refuse vehicles, vans, plant machinery and grounds-maintenance equipment, alongside a reliable range of lubricants. The successful supply model favours businesses able to support several specialist product areas, maintain accurate compatibility knowledge and provide consistent availability across Gloucestershire and West Oxfordshire. Operational responsiveness is important because the goods underpin fleet availability and help minimise vehicle downtime. The competition also demonstrates that small and medium-sized enterprises can be suitable for the requirement, while credible providers should be able to evidence quality, value for money, dependable distribution and capacity to serve a public-sector environmental services operation.

How relevant is this notice?

Notice Information

Notice Title

Parts & Lubricants for Vehicles and Plant Machinery

Notice Description

Ubico Ltd is a local authority-owned environmental services company operating across Gloucestershire and West Oxfordshire, delivering a wide range of services including waste and recycling collections, street cleansing, grounds and garden maintenance, building and facilities support, fleet services, and other operational activities. To maintain a diverse fleet of vehicles and plant machinery, ranging from refuse collection vehicles and sweepers to light commercial vans, agricultural equipment, and specialist plant. Ubico requires a reliable and cost-effective supply of high-quality parts and lubricants. Ensuring consistent availability of these items is essential to maintaining fleet performance, supporting operational efficiency, minimising downtime, and meeting statutory compliance and safety standards. This tender seeks to appoint suppliers capable of providing robust, responsive, and value-driven solutions that align with Ubico's service demands and commitment to operational excellence.

Lot Information

Dennis Eagle Daf Isuzu Lot 4a - Citroen Lot 4b - Peugeot Lot 4c - Iveco Lot 4d - Nissan Lot 4e - Vauxhall Lot 4f - Ford Lot 4g - Renault Lot 4h - Toyota Lot 4i - Fiat Lot 4j - Mercedes Lubrication Miscellaneous Parts Plant Machinery & Equipment - parts for plant and grounds equipment Terberg Parts

Planning Information

We are conducting a Preliminary Market Engagement (PME) exercise in line with the Procurement Act 2023 to help shape our upcoming tender for the supply of parts and lubricants for vehicles and plant machinery. This engagement allows us to understand market capabilities, gather feedback on our requirements, and explore opportunities for innovation and social value. Your responses will inform the final specification and commercial approach, ensuring the procurement is fair, competitive, and delivers best value. Participation in this exercise does not form part of any evaluation and will not give any supplier an unfair advantage in the future tender. To take part in this PME, please complete the Microsoft Forms questionnaire provided below. The form is straightforward to use, simply follow the on‑screen prompts and answer each section as fully as possible so we can capture meaningful and comparable feedback. https://forms.office.com/Pages/ResponsePage.aspx?id=DVWcRsmY002QT447DCiN44D3yVTKOXRBjVCAkWeNK_5URDFMRUdNSE44SjFQWUI4UVYxTjFNV0IwVy4u

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064f25
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087657-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

16 - Agricultural machinery

24 - Chemical products

34 - Transport equipment and auxiliary products to transportation

43 - Machinery for mining, quarrying, construction equipment

CPV Codes

16820000 - Parts of forestry machinery

24951000 - Greases and lubricants

24951100 - Lubricants

34224000 - Parts of trailers, semi-trailers and other vehicles

34224200 - Parts of other vehicles

34300000 - Parts and accessories for vehicles and their engines

34311100 - Internal-combustion engines for motor vehicles and motorcycles

43325100 - Grounds-maintenance equipment

Notice Value(s)

Tender Value
£5,556,000 £1M-£10M
Lots Value
£5,556,000 £1M-£10M
Awards Value
£5,556,000 £1M-£10M
Contracts Value
£5,556,000 £1M-£10M

Notice Dates

Publication Date
16 Sep 20261 months ago
Submission Deadline
1 Jun 2026Expired
Future Notice Date
Not specified
Award Date
30 Jul 20262 months ago
Contract Period
1 Oct 2026 - 30 Sep 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UBICO Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELTENHAM
Postcode
GL51 9JZ
Postcode Area
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK1 Gloucestershire, Wiltshire and Bristol/Bath area, TLK13 Gloucestershire CC
Local Authority
Cheltenham
Electoral Ward
Swindon Village
Westminster Constituency
Tewkesbury

Supplier Information

Number of Suppliers
2
Supplier Names

Alliance Automotive UK CV Ltd

PICKSONS PLC

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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