Planning

Parts & Lubricants for Vehicles and Plant Machinery

UBICO LTD

This public procurement record has 1 release in its history.

Planning

12 Feb 2026 at 14:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Ubico Ltd, a local authority-owned environmental services company operating in Gloucestershire and West Oxfordshire, is currently in the planning stage of a procurement process for the supply of parts and lubricants for vehicles and plant machinery. The procurement process, under the United Kingdom Procurement Act 2023, is aimed at maintaining a diverse fleet for effective service delivery, with key components being crucial for operational efficiency and compliance. Ubico is conducting a Preliminary Market Engagement (PME) exercise scheduled to conclude on 31st March 2026, inviting feedback and innovative solutions from market participants. The contracting process falls under the goods category, with an anticipated contract period starting from 1st July 2026 to 30th June 2029, valued at approximately £4.5 million (gross amount of £5.4 million) with possibilities for renewal.

This tender presents substantial opportunities for businesses in the automotive parts and lubricants industry, specifically those capable of delivering high-quality and cost-effective solutions. Companies with expertise in providing parts for trailers, semi-trailers, other vehicles, and engine components will be well-suited to compete. The procurement seeks suppliers who can offer robust and responsive support to align with Ubico’s diverse operational needs. Participation in the PME allows businesses to influence the procurement specifications, enhance competitive value, and collaborate on innovative approaches that drive social value. As the process seeks solutions that are both proactive in fleet management and responsive to demand, businesses with a track record of reliability and operational excellence stand to benefit significantly from this opportunity.

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Notice Information

Notice Title

Parts & Lubricants for Vehicles and Plant Machinery

Notice Description

Ubico Ltd is a local authority-owned environmental services company operating across Gloucestershire and West Oxfordshire, delivering a wide range of services including waste and recycling collections, street cleansing, grounds and garden maintenance, building and facilities support, fleet services, and other operational activities. To maintain a diverse fleet of vehicles and plant machinery, ranging from refuse collection vehicles and sweepers to light commercial vans, agricultural equipment, and specialist plant. Ubico requires a reliable and cost-effective supply of high-quality parts and lubricants. Ensuring consistent availability of these items is essential to maintaining fleet performance, supporting operational efficiency, minimising downtime, and meeting statutory compliance and safety standards. This tender seeks to appoint suppliers capable of providing robust, responsive, and value-driven solutions that align with Ubico's service demands and commitment to operational excellence. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Cheltenham:-Parts-of-trailers%2C-semi-trailers-and-other-vehicles./2Y63C47967 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/2Y63C47967

Planning Information

We are conducting a Preliminary Market Engagement (PME) exercise in line with the Procurement Act 2023 to help shape our upcoming tender for the supply of parts and lubricants for vehicles and plant machinery. This engagement allows us to understand market capabilities, gather feedback on our requirements, and explore opportunities for innovation and social value. Your responses will inform the final specification and commercial approach, ensuring the procurement is fair, competitive, and delivers best value. Participation in this exercise does not form part of any evaluation and will not give any supplier an unfair advantage in the future tender. To take part in this PME, please complete the Microsoft Forms questionnaire provided below. The form is straightforward to use, simply follow the on‑screen prompts and answer each section as fully as possible so we can capture meaningful and comparable feedback. https://forms.office.com/Pages/ResponsePage.aspx?id=DVWcRsmY002QT447DCiN44D3yVTKOXRBjVCAkWeNK_5URDFMRUdNSE44SjFQWUI4UVYxTjFNV0IwVy4u

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064f25
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012934-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34224000 - Parts of trailers, semi-trailers and other vehicles

34224200 - Parts of other vehicles

34300000 - Parts and accessories for vehicles and their engines

34311100 - Internal-combustion engines for motor vehicles and motorcycles

Notice Value(s)

Tender Value
£4,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Feb 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
31 Mar 20262 months to go
Award Date
Not specified
Contract Period
30 Jun 2026 - 30 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UBICO LTD
Contact Name
Marius Pruteanu
Contact Email
marius.pruteanu@ubico.co.uk
Contact Phone
Not specified

Buyer Location

Locality
CHELTENHAM
Postcode
GL51 9JZ
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK13 Gloucestershire CC
Local Authority
Cheltenham
Electoral Ward
Swindon Village
Westminster Constituency
Tewkesbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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