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Parts & Lubricants for Vehicles and Plant Machinery

Ubico Ltd

This public procurement record has 4 releases in its history.

Award

30 Jul 2026 at 10:04

UK6 - Contract Award Notice
TenderUpdate

07 May 2026 at 17:01

UK4 - Tender Notice
Tender

06 May 2026 at 14:59

UK4 - Tender Notice
Planning

12 Feb 2026 at 14:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Ubico Ltd, a local authority-owned environmental services company, procured vehicle and plant machinery parts and lubricants to maintain its operational fleet. The requirement covers parts for refuse collection vehicles, sweepers, light commercial vans, agricultural equipment and specialist plant, together with lubricants and related consumables. It includes manufacturer-specific parts for Dennis Eagle, DAF, Isuzu, Terberg and a range of light commercial vehicle makes, plus miscellaneous vehicle parts and components for plant and grounds-maintenance equipment. The buyer supports waste and recycling, street cleansing, grounds and garden maintenance, facilities and fleet services across Gloucestershire and West Oxfordshire. Deliveries are required in Gloucestershire and the wider South West area, including locations serving both operating areas.

The procurement has reached award stage following an open procedure. It used a closed framework with contracts awarded either with or without reopening competition, and bids were evaluated on quality weighted at 70% and price at 30%. Eight lots were awarded separately: Dennis Eagle to Alliance Automotive UK CV Limited and Picksons PLC for £2,400,000; DAF to Picksons for £1,200,000; Isuzu to Alliance Automotive for £280,000; mixed light commercial vehicles to Alliance Automotive for £140,000; lubricants to Alliance Automotive for £960,000; miscellaneous parts for £16,000; plant and grounds equipment parts for £200,000; and Terberg parts for £360,000. Awards were dated 30 July 2026. The contract period is 1 October 2026 to 30 September 2030, with a possible extension for the Dennis Eagle lot to 30 June 2031.

This procurement shows sustained demand for responsive supply of parts and lubricants supporting a diverse public-sector environmental services fleet. Suppliers well placed for a future requirement would need reliable access to genuine or suitable equivalent parts across heavy vehicles, light commercial vehicles, refuse vehicles, plant and grounds-maintenance equipment, alongside technical knowledge of the specified manufacturers and vehicle systems. Lubricants capability is a distinct commercial route, while broad stockholding and parts-identification expertise would support the miscellaneous and multi-make requirements. The delivery model favours suppliers able to provide consistent availability, dependable fulfilment and rapid response to reduce vehicle downtime and maintain safety and statutory compliance. The competition attracted small and medium-sized enterprises across the lots, demonstrating that specialist or focused suppliers can compete alongside broader automotive distributors.

How relevant is this notice?

Notice Information

Notice Title

Parts & Lubricants for Vehicles and Plant Machinery

Notice Description

Ubico Ltd is a local authority-owned environmental services company operating across Gloucestershire and West Oxfordshire, delivering a wide range of services including waste and recycling collections, street cleansing, grounds and garden maintenance, building and facilities support, fleet services, and other operational activities. To maintain a diverse fleet of vehicles and plant machinery, ranging from refuse collection vehicles and sweepers to light commercial vans, agricultural equipment, and specialist plant. Ubico requires a reliable and cost-effective supply of high-quality parts and lubricants. Ensuring consistent availability of these items is essential to maintaining fleet performance, supporting operational efficiency, minimising downtime, and meeting statutory compliance and safety standards. This tender seeks to appoint suppliers capable of providing robust, responsive, and value-driven solutions that align with Ubico's service demands and commitment to operational excellence.

Lot Information

Dennis Eagle

To support ongoing operational resilience, the Company requires Supplier(s) capable of providing a comprehensive range of vehicle parts for both light and heavy vehicles, along with added value products such as lubricants, plant machinery, and grounds maintenance equipment. Lot 1 is specific for Dennis Eagle Vehicles

Daf

To support ongoing operational resilience, the Company requires Supplier(s) capable of providing a comprehensive range of vehicle parts for both light and heavy vehicles, along with added value products such as lubricants, plant machinery, and grounds maintenance equipment. Lot 2 is specific for Daf Vehicles

Isuzu

To support ongoing operational resilience, the Company requires Supplier(s) capable of providing a comprehensive range of vehicle parts for both light and heavy vehicles, along with added value products such as lubricants, plant machinery, and grounds maintenance equipment. Lot 3 is specific for Isuzu Vehicles

Lot 4a - Citroen Lot 4b - Peugeot Lot 4c - Iveco Lot 4d - Nissan Lot 4e - Vauxhall Lot 4f - Ford Lot 4g - Renault Lot 4h - Toyota Lot 4i - Fiat Lot 4j - Mercedes

To support ongoing operational resilience, the Company requires Supplier(s) capable of providing a comprehensive range of vehicle parts for both light and heavy vehicles, along with added value products such as lubricants, plant machinery, and grounds maintenance equipment. Lot 4 is specific for Citroen, Peugeot, Iveco, Nissan, Vauxhall, Ford, Renault, Toyota, Fiat, Mercedes Vehicles

Lubrication

To support ongoing operational resilience, the Company requires Supplier(s) capable of providing a comprehensive range of vehicle PARTS for both light and heavy vehicles, along with added value products such as lubricants, plant machinery, and grounds maintenance equipment. Lot 5 is specific for LUBRICANTS

Miscellaneous Parts

To support ongoing operational resilience, the Company requires Supplier(s) capable of providing a comprehensive range of vehicle parts for both light and heavy vehicles, along with added value products such as lubricants, plant machinery, and grounds maintenance equipment. Lot 6 is specific for Miscellaneous Vehicle Parts

Plant Machinery & Equipment - parts for plant and grounds equipment

To support ongoing operational resilience, the Company requires Supplier(s) capable of providing a comprehensive range of vehicle parts for both light and heavy vehicles, along with added value products such as lubricants, plant machinery, and grounds maintenance equipment. Lot 7 is specific for Plant Machinery & Equipment

Terberg Parts

To support ongoing operational resilience, the Company requires Supplier(s) capable of providing a comprehensive range of vehicle parts for both light and heavy vehicles, along with added value products such as lubricants, plant machinery, and grounds maintenance equipment. Lot 8 is specific for Terberg Environmental.

Planning Information

We are conducting a Preliminary Market Engagement (PME) exercise in line with the Procurement Act 2023 to help shape our upcoming tender for the supply of parts and lubricants for vehicles and plant machinery. This engagement allows us to understand market capabilities, gather feedback on our requirements, and explore opportunities for innovation and social value. Your responses will inform the final specification and commercial approach, ensuring the procurement is fair, competitive, and delivers best value. Participation in this exercise does not form part of any evaluation and will not give any supplier an unfair advantage in the future tender. To take part in this PME, please complete the Microsoft Forms questionnaire provided below. The form is straightforward to use, simply follow the on‑screen prompts and answer each section as fully as possible so we can capture meaningful and comparable feedback. https://forms.office.com/Pages/ResponsePage.aspx?id=DVWcRsmY002QT447DCiN44D3yVTKOXRBjVCAkWeNK_5URDFMRUdNSE44SjFQWUI4UVYxTjFNV0IwVy4u

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-064f25
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072025-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

16 - Agricultural machinery

24 - Chemical products

34 - Transport equipment and auxiliary products to transportation

43 - Machinery for mining, quarrying, construction equipment

CPV Codes

16820000 - Parts of forestry machinery

24951000 - Greases and lubricants

24951100 - Lubricants

34224000 - Parts of trailers, semi-trailers and other vehicles

34224200 - Parts of other vehicles

34300000 - Parts and accessories for vehicles and their engines

34311100 - Internal-combustion engines for motor vehicles and motorcycles

43325100 - Grounds-maintenance equipment

Notice Value(s)

Tender Value
£5,556,000 £1M-£10M
Lots Value
£5,556,000 £1M-£10M
Awards Value
£5,556,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jul 20263 weeks ago
Submission Deadline
1 Jun 2026Expired
Future Notice Date
31 Mar 2026Expired
Award Date
30 Jul 20264 weeks ago
Contract Period
1 Oct 2026 - 30 Sep 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active, Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ubico Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELTENHAM
Postcode
GL51 9JZ
Postcode Area
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK1 Gloucestershire, Wiltshire and Bristol/Bath area, TLK13 Gloucestershire CC
Local Authority
Cheltenham
Electoral Ward
Swindon Village
Westminster Constituency
Tewkesbury

Supplier Information

Number of Suppliers
2
Supplier Names

ALLIANCE AUTOMOTIVE UK CV LIMITED

PICKSONS PLC

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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