Automatic Passenger Count System Maintenance & Licensing

Notice Information

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Notice Title

Automatic Passenger Count System Maintenance & Licensing

Notice Description

Provision of maintenance and licensing services to the newly fitted Automatic Passenger Counting (APC) equipment on XC's Turbostar and Voyager Fleets. * 5 APC sensors and 1 router fitted in the leading Vehicles. * 6 APC sensors and 1 router fitted onto the middle Vehicles.

Procurement Information

The rolling stock operated by XC Trains is owned by the respective Rolling Stock Companies (ROSCOs), who hold contractual rights to nominate and mandate the suppliers used for work on their assets. For this requirement, the ROSCO has specified the supplier that must be used. Because the ROSCO retains ownership and technical authority over the fleet, we are not able to select an alternative provider or run a competitive process. Appointing any other supplier would breach existing lease and maintenance agreements, risk incompatibility with proprietary systems, compromise safety obligations, and potentially invalidate warranties. There are no viable alternatives due to the technical, contractual, and safety constraints linked to the ROSCO-controlled rolling stock. Only the supplier mandated by the ROSCO can legally and safely carry out the required work. A direct award is therefore justified on the basis as per the procurement act 2023 under section 43 - paragraph 7 incompatibility therefore competition is not possible and a single-supplier situation exists due to contractual and technical exclusivity.

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-0654c8
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/055620-2026
Current Stage: Award
All Stages: Award

Procurement Classification

Notice Type: UK6 - Contract Award Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Direct
Procurement Method Details: Direct award
Tender Suitability: SME
Awardee Scale: Large

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

72 - IT services: consulting, software development, Internet and support

CPV Codes

34622200 - Railway passenger coaches

72314000 - Data collection and collation services

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: £699,109 £500K-£1M
Contracts Value: Not specified

Notice Dates

Publication Date: 12 Jun 20261 weeks ago
Submission Deadline: Not specified
Future Notice Date: Not specified
Award Date: 16 Feb 20264 months ago
Contract Period: 24 Jun 2026 - 16 Oct 2027 1-2 years
Recurrence: Not specified

Notice Status

Tender Status: Complete
Lots Status: Complete
Awards Status: Active
Contracts Status: Not Specified

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: XC TRAINS LIMITED
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: BUSINESS PARK
Postcode: SR3 3XP
Post Town: Sunderland
Country: England
Major Region (ITL 1): TLC North East (England)
Basic Region (ITL 2): TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3): TLC44 Sunderland
Delivery Location: Not specified
Local Authority: Sunderland
Electoral Ward: Doxford
Westminster Constituency: Houghton and Sunderland South

Supplier Information

Number of Suppliers: 1
Supplier Name: JOURNEO FLEET SYSTEMS

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/055620-2026
12th June 2026 - Contract award notice on Find a Tender
https://www.find-tender.service.gov.uk/Notice/013805-2026
16th February 2026 - Transparency notice on Find a Tender

Notice URLs

Open Contracting Data Standard (OCDS)

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JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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