Notice Information
Notice Title
Automatic Passenger Count System Maintenance & Licensing
Notice Description
Provision of maintenance and licensing services to the newly fitted Automatic Passenger Counting (APC) equipment on XC's Turbostar and Voyager Fleets.
Procurement Information
The rolling stock operated by XC Trains is owned by the respective Rolling Stock Companies (ROSCOs), who hold contractual rights to nominate and mandate the suppliers used for work on their assets. For this requirement, the ROSCO has specified the supplier that must be used. Because the ROSCO retains ownership and technical authority over the fleet, we are not able to select an alternative provider or run a competitive process. Appointing any other supplier would breach existing lease and maintenance agreements, risk incompatibility with proprietary systems, compromise safety obligations, and potentially invalidate warranties. There are no viable alternatives due to the technical, contractual, and safety constraints linked to the ROSCO-controlled rolling stock. Only the supplier mandated by the ROSCO can legally and safely carry out the required work. A direct award is therefore justified on the basis as per the procurement act 2023 under section 43 - paragraph 7 incompatibility therefore competition is not possible and a single-supplier situation exists due to contractual and technical exclusivity.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0654c8
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/013805-2026
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- UK5 - Transparency Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Direct
- Procurement Method Details
- Direct award
- Tender Suitability
- SME
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
34 - Transport equipment and auxiliary products to transportation
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
34622200 - Railway passenger coaches
72314000 - Data collection and collation services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £936,000 £500K-£1M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 16 Feb 20266 days ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 16 Feb 20266 days ago
- Contract Period
- 31 Mar 2026 - 16 Oct 2027 1-2 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- XC TRAINS LIMITED
- Contact Name
- Not specified
- Contact Email
- procurement.admin@crosscountrytrains.co.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BUSINESS PARK
- Postcode
- SR3 3XP
- Post Town
- Sunderland
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC4 Northumberland, Durham and Tyne & Wear
- Small Region (ITL 3)
- TLC44 Sunderland
- Delivery Location
- Not specified
-
- Local Authority
- Sunderland
- Electoral Ward
- Doxford
- Westminster Constituency
- Houghton and Sunderland South
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/013805-2026
16th February 2026 - Transparency notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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