Tender

Managed Print Service

THE ROTHERHAM NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Tender

17 Feb 2026 at 11:03

UK4 - Tender Notice
Summary of the contracting process

The Rotherham NHS Foundation Trust, in collaboration with Barnsley Hospital NHS Foundation Trust, has initiated an open procedure for the procurement of a Managed Print Service to efficiently manage their multifunctional device (MFD) fleet. This tender, under the industry category of goods, specifically targets organisations providing photocopying equipment. The tender is currently active, with the end date for submissions set for the 16th of March, 2026, following an enquiry period end date of the 23rd of February, 2026. The contract period extends from the 1st of July 2026 to the 30th of June 2031, with potential renewals extending it to 2035. Located in the United Kingdom, the contracting process is handled through an electronic submission method via the Atamis E Tendering Solution. The procurement aligns with legal basis UKPGA 2023/54, valued at GBP 3,780,000 gross, and seeks the provision of services across the UK.

This tender presents significant business growth opportunities, particularly for companies specialised in managed print services and photocopying equipment. Organisations capable of offering innovative and cost-effective solutions tailored to healthcare settings will find this procurement highly relevant. The evaluation criteria balance quality (45%), commercial terms (45%), and social value (10%), making it ideal for businesses with comprehensive service offerings beyond just competitive pricing. Small to medium enterprises with an emphasis on quality improvements in managed print solutions, sustainability, and social value propositions will be well-suited to compete for this contract. Given the substantial contract value and potential for long-term partnership, successful bidders can expect a robust platform for expanding their influence within the public health sector.

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Notice Information

Notice Title

Managed Print Service

Notice Description

Both Rotherham NHS Foundation Trust and Barnsley NHS Foundation Trust require an MFD fleet managed print service.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0655bd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014189-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30121200 - Photocopying equipment

Notice Value(s)

Tender Value
£3,150,000 £1M-£10M
Lots Value
£3,150,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Feb 20265 days ago
Submission Deadline
16 Mar 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jun 2026 - 30 Jun 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE ROTHERHAM NHS FOUNDATION TRUST
Additional Buyers

BARNSLEY HOSPITAL NHS FOUNDATION TRUST

Contact Name
Caitlin Fish, Caitlin fish
Contact Email
caitlin.fish@nhs.net
Contact Phone
Not specified

Buyer Location

Locality
ROTHERHAM
Postcode
S60 2UD
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE33 Barnsley
Delivery Location
Not specified
Local Authority
Barnsley
Electoral Ward
Old Town
Westminster Constituency
Barnsley North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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