Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

South Yorkshire Private Sector Stock Condition Database

South Yorkshire Mayoral Combined Authority

This public procurement record has 5 releases in its history.

Award

17 Aug 2026 at 11:53

UK6 - Contract Award Notice
Tender

06 Jul 2026 at 14:51

UK4 - Tender Notice
PlanningUpdate

01 May 2026 at 17:17

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

14 Apr 2026 at 10:24

UK2 - Preliminary Market Engagement Notice
Planning

19 Feb 2026 at 15:06

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

South Yorkshire Mayoral Combined Authority commissioned a private-sector housing stock condition database for South Yorkshire. The supplier is to work with the Authority and members of the South Yorkshire Private Rented Sector Reference Group to create a shared evidence base. The database will support future policy and practice, inform systems development and guide resource allocation for work to improve standards in the private housing sector. This is a services contract combining software and information systems with IT consulting, software development, internet and support services. Delivery covers South Yorkshire, for the Authority and its stakeholder group.

The procurement has reached award stage following a single-lot open procedure. SUSTENIC LIMITED was selected on 17 August 2026 for £174,400 excluding VAT (£209,280 including VAT). The award remains pending the standstill period, which ends on 26 August 2026; the scheduled signature date is 27 August 2026. The contract is planned to run from 1 September 2026 to 30 April 2027, with a possible supplementary licence agreement extending the end date by up to five years. Evaluation weighted quality at 70% and price at 30%. Eleven bids were received, nine reached the final stage and seven final-stage bidders were SMEs. Economic and technical selection requirements applied.

This award demonstrates a defined public-sector need for a specialist database supporting private rented housing standards across South Yorkshire. Relevant competitors would need credible capability in designing and delivering software or information systems, alongside IT consulting, development, internet and support services. They would also need to understand how housing stock condition data can be assembled into an evidence base for policy, operational practice, systems and public-resource decisions, and how to work with a public authority and stakeholder reference group. The requirement was assessed primarily on quality rather than price, so a strong future proposition would need to show a robust, usable database and effective stakeholder delivery, backed by the technical and economic capacity required for a regional housing-data project.

How relevant is this notice?

Notice Information

Notice Title

South Yorkshire Private Sector Stock Condition Database

Notice Description

The opportunity is for a supplier to work with the South Yorkshire Mayoral Combined Authority (SYMCA) and key stakeholders who are members of the South Yorkshire Private Rented Sector Reference Group to produce a South Yorkshire Private Sector Stock Condition Database (PSSCD) which will provide an evidence base to inform future policy, practice, systems, and resource allocation in activity to improve standards in the private housing sector.

Lot Information

Lot 1

Renewal: The Authority anticipates that the contract will start on 01/09/2026 and will end on 30/04/2027. Where licence provision is required a supplementary licence agreement will be implemented with a contract end date of up to a further 5 years

Planning Information

No market engagement event

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06585e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078057-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£195,000 £100K-£500K
Lots Value
£195,000 £100K-£500K
Awards Value
£174,400 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
3 Aug 2026Expired
Future Notice Date
8 May 2026Expired
Award Date
17 Aug 20261 weeks ago
Contract Period
1 Sep 2026 - 30 Apr 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Yorkshire Mayoral Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2BQ
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE3 South Yorkshire
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

SUSTENIC LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...