Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Fencing, Gates, Security Assets & Ancillary Groundworks_Open Framework

London Borough of Harrow

This public procurement record has 4 releases in its history.

Tender

04 Aug 2026 at 11:05

UK4 - Tender Notice
PlanningUpdate

09 Mar 2026 at 12:15

UK2 - Preliminary Market Engagement Notice
Planning

09 Mar 2026 at 11:59

UK2 - Preliminary Market Engagement Notice
Planning

24 Feb 2026 at 14:53

UK1 - Pipeline Notice
Summary of the contracting process

The London Borough of Harrow is procuring fencing, gates, security assets and associated groundworks across its estate in Harrow. The work covers around 83 parks and open spaces, 33 allotment sites, seven cemeteries and burial grounds, car parks and highway boundaries. Suppliers will maintain, repair, replace and install timber, steel, mesh and security fencing, railings, pedestrian and vehicle gates, barriers, bollards, access-control and locking systems. The requirement also includes welding and metal fabrication, height-barrier repairs, excavation, trenching, foundations, concrete work, reinstatement and making good. The service includes surveys, quotations, technical submissions, labour, supervision, materials, equipment and completion documentation. Work will generally be instructed through call-off orders, with emergency works handled responsively.

The process has reached tender: the Council invited offers through an open procedure for an open framework agreement. It is divided into three lots: Fencing and Gates, Reactive and Emergency Works, and Ancillary Groundworks, with up to four providers appointed to each. The tender submission deadline was 4 September 2026 at 12:00, and enquiries closed on 28 August 2026 at 23:59. The initial contract period is 2 November 2026 to 1 November 2029, with a further three-year framework period and a possible two-year extension, giving a maximum period to 1 November 2034. Estimated values are £2,000,000 excluding VAT (£2,400,000 including VAT): £1,440,000, £240,000 and £320,000 respectively by lot. Evaluation is 65% quality and technical and 35% price.

This opportunity suits fencing, security, metalwork, groundworks, civil engineering and facilities-maintenance contractors, including SMEs. Relevant suppliers should be able to diagnose faults, make sites safe, provide temporary security measures and recommend permanent solutions. They need practical capability in installing, repairing and replacing fencing, gates, barriers, bollards, access-control and locking systems, together with on-site welding, fabrication, excavation, trenching, foundations, concrete work and reinstatement. The Council expects suppliers to provide their own labour, supervision, materials and equipment, and to carry out surveys, prepare quotations and technical submissions, meet required timescales and complete documentation. Firms able to respond to emergency call-outs and work across varied public sites will be well placed. Quality and technical capability carry greater weight than price.

How relevant is this notice?

Notice Information

Notice Title

Fencing, Gates, Security Assets & Ancillary Groundworks_Open Framework

Notice Description

Provision of fencing installations, maintenance, security works, welding /fabricating and associated groundworks across the London Borough of Harrows estate (parks, open spaces, cemeteries, allotments, car parks and highway boundaries. * Approximately 83 parks and open spaces covering over 1,100 hectares * 33 allotment sites comprising approximately 1,020 plots * 7 cemeteries and burial grounds Across these locations, there are numerous fencing and access control assets of varying types, age, and condition, including timber fencing systems, metal railings, mesh fencing, security fencing, and associated gate installations. The Council requires a flexible and responsive service capable of maintaining, repairing, replacing, and installing fencing and associated infrastructure across this varied asset base. The Supplier shall: * provide all labour, supervision, materials, and equipment * undertake surveys, quotations, and technical submissions * deliver works in compliance with all applicable legislation * complete works and provide all required documentation All works shall be instructed via call-off orders unless classified as Emergency Works.

Lot Information

Fencing and Gates

* Timber, steel and security fencing systems, including supply, installation, repair, and replacement of all standard and specialist fencing types * Railings and fabricated metalwork, including bespoke fabrication, restoration, and repair of existing assets * Pedestrian and vehicle gates, including installation, adjustment, repair, and replacement of manual and automated systems * Barriers, bollards and access control measures, including installation and maintenance of systems designed to restrict or control access * Locking systems and anti-vandal features, including supply, installation, and repair of security-enhancing components * On-site welding and fabrication repairs, ensuring structural integrity and safe restoration of damaged assets * Height Barriers: lift and rehang, straighten, realign, repair / replace A maximum of 4 providers can be awarded on to this Lot

Renewal: The Council is looking for potential suppliers to be awarded a contract for a maximum period of 8 years: The first Framework (Period 1) for a term of 3 years starting from 02/11/2026 to 01/11/2029 and a second Framework (Period 2) for a term of 3 years from 02/11/2029 to 01/11/2032 with an option to extend by 2 years from 02/11/2032 to 01/11/2034 (Period 3). When re-opening at the end of the first Framework Period 1 and the second Framework Period 2, existing Framework providers may either: (a) resubmit the tender submission that formed the basis of their original appointment to the Framework; OR (b) submit a revised or new tender submission for evaluation. All tender submissions received from existing Framework suppliers and any new suppliers seeking admission on to the Framework will be evaluated in accordance with the award criteria set out by the Council at the time. Following evaluation, suppliers will be ranked in accordance with their evaluated scores and appointment to the Framework will be based on that ranking and any other requirements specified in the procurement documents. Existing appointment to the Framework does not guarantee reappointment, and all tender submissions will be assessed on an equal and non-discriminatory basis.

Reactive and Emergency Works

The Supplier shall provide a responsive service for reactive and emergency works, including: * Fault diagnosis and repair, including identification of root causes and implementation of corrective actions * Make-safe / secure actions, to mitigate risks to public safety and security, and property * Installation of temporary measures (e.g. fencing, barriers, boarding) where permanent repair cannot be immediately completed * The Supplier shall leave all sites safe and secure following attendance. * Identification of follow-on works required and recommendation of permanent solutions A maximum of 4 providers can be awarded on to this Lot

Renewal: The Council is looking for potential suppliers to be awarded a contract for a maximum period of 8 years: The first Framework (Period 1) for a term of 3 years starting from 02/11/2026 to 01/11/2029 and a second Framework (Period 2) for a term of 3 years from 02/11/2029 to 01/11/2032 with an option to extend by 2 years from 02/11/2032 to 01/11/2034 (Period 3). When re-opening at the end of the first Framework Period 1 and the second Framework Period 2, existing Framework providers may either: (a) resubmit the tender submission that formed the basis of their original appointment to the Framework; OR (b) submit a revised or new tender submission for evaluation. All tender submissions received from existing Framework suppliers and any new suppliers seeking admission on to the Framework will be evaluated in accordance with the award criteria set out by the Council at the time. Following evaluation, suppliers will be ranked in accordance with their evaluated scores and appointment to the Framework will be based on that ranking and any other requirements specified in the procurement documents. Existing appointment to the Framework does not guarantee reappointment, and all tender submissions will be assessed on an equal and non-discriminatory basis.

Ancillary Groundworks

* Excavation and trenching, carried out safely and in accordance with relevant standards to support installations * Foundations and fixing bases, including preparation and installation to ensure stability and durability of structures * Reinstatement and making good, ensuring all disturbed areas are restored to their original or agreed condition A maximum of 4 providers can be awarded on to this Lot

Renewal: The Council is looking for potential suppliers to be awarded a contract for a maximum period of 8 years: The first Framework (Period 1) for a term of 3 years starting from 02/11/2026 to 01/11/2029 and a second Framework (Period 2) for a term of 3 years from 02/11/2029 to 01/11/2032 with an option to extend by 2 years from 02/11/2032 to 01/11/2034 (Period 3). When re-opening at the end of the first Framework Period 1 and the second Framework Period 2, existing Framework providers may either: (a) resubmit the tender submission that formed the basis of their original appointment to the Framework; OR (b) submit a revised or new tender submission for evaluation. All tender submissions received from existing Framework suppliers and any new suppliers seeking admission on to the Framework will be evaluated in accordance with the award criteria set out by the Council at the time. Following evaluation, suppliers will be ranked in accordance with their evaluated scores and appointment to the Framework will be based on that ranking and any other requirements specified in the procurement documents. Existing appointment to the Framework does not guarantee reappointment, and all tender submissions will be assessed on an equal and non-discriminatory basis.

Planning Information

The Council is planning to hold a Market Engagement Event over Microsoft Teams on 13/04/2026 at a time to be confirmed, this will be subject to interest. The objective of the event is to get a better understanding of the following: • Gather market intelligence on the type, location and capabilities of companies in the market • Seek feedback from companies to inform development of a tender exercise that will be well received by the marketplace maximising participation (service specification, pricing, lotting strategy) • Answer questions interested companies may have regarding the required work and the tender process • Provide practical advice to interested companies on local government tendering to support submission of tender • Breakdown barriers to entry for locally based SME companies If you would like to participate and submit an expression of interest or have any questions, please email David Hayes, Procurement Business Partner david.hayes@harrow.gov.uk After the event the Council will publish a questionnaire with a view to gaining further feedback to inform the tender exercise.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065b33
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073551-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

CPV Codes

34928220 - Fencing components

44100000 - Construction materials and associated items

44200000 - Structural products

45112100 - Trench-digging work

45112400 - Excavating work

45255400 - Fabrication work

45262210 - Foundation work

45262300 - Concrete work

45262310 - Reinforced-concrete work

45262330 - Concrete repair work

45262350 - Unreinforced-concrete work

45262360 - Cementing work

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
£2,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20262 months ago
Submission Deadline
4 Sep 2026Expired
Future Notice Date
26 Jun 2026Expired
Award Date
Not specified
Contract Period
2 Nov 2026 - 1 Nov 2029 3-4 years
Recurrence
2029-05-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Harrow
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HARROW
Postcode
HA3 8FL
Postcode Area
Harrow
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
TLI74 Harrow and Hillingdon
Local Authority
Harrow
Electoral Ward
Kenton West
Westminster Constituency
Harrow East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...