Notice Information
Notice Title
Provision of Minor Maintenance and Cleansing of Public Conveniences
Notice Description
Provision of Minor Maintenance and Cleansing of Public Conveniences. Two contracts will be awarded to one supplier. The contracts will involve opening and closing public conveniences; cleansing and maintaining them (undertaking minor maintenance works); providing consumables; undertaking hygiene services and dispose of corresponding waste. The contract for Lot 1 shall commence on 01/04/26 and terminate on 31/03/31. The council may extend the opportunity for a further 1 year. The contract for Lot 2 shall commence on 01/04/26 and terminate on 31/03/27. The council may extend the opportunity for 1 year periods of up to a further 5 years.
Lot Information
1
Lot 1 will be offered on a 5 + 1 year basis. *Central Avenue at Sittingbourne, ME10 4BX *Milton Creek Country Park, Sittingbourne, ME10 2DE *King George V Playing fields toilet, Sittingbourne ME10 1QX *Park Road, Faversham, ME13 8ES *Faversham Recreation ground Sports Changing Facilities including overnight clean ready for Sunday play. Descaling shower heads/ taps (quarterly). WC, Urinals, showers, sinks, changing rooms, and community room, kitchen and toilet. *Bartons Point, Isle of Sheppey ME12 2BX. This includes the toilets, showers and the sluice room. Descaling shower heads/ taps (quarterly). *Minster Leas public toilet *Rose Street at Sheerness, ME12 1UA *Leysdown Beach Services, Grove Avenue, ME12 4QE *Beachfields, Sheerness, ME12 1RE
Renewal: The Council may extend the contract by up to one year.
2This lot consists of facilities where it is the intention of the council to close or transfer the asset at some point most likely within the first 12 months of the contract (although this timescale may extend). If an asset is transferred or closed then that facility will be removed from the contract and the entire priced costs for that facility for opening, closing, cleansing, maintaining, consumable provision, overheads etc will be removed from the monthly billing process. Facilities in Lot 2 may be removed from the contract with 3 months notification to the Contractor. Consequently, this contract will be awarded on a rolling one-year basis up to six years in total. It is possible that facilities in this list may be varied to the Lot 1 contract over time (in agreement with both parties).
Renewal: At the Authority's sole and exclusive option, the Contract Period may be extended for further periods of 1 year at a time up to a maximum of 5 additional years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-065b95
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/024826-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
33 - Medical equipments, pharmaceuticals and personal care products
45 - Construction work
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
33191000 - Sterilisation, disinfection and hygiene devices
45215500 - Public conveniences
90000000 - Sewage, refuse, cleaning and environmental services
90900000 - Cleaning and sanitation services
90910000 - Cleaning services
90911200 - Building-cleaning services
Notice Value(s)
- Tender Value
- £1,986,000 £1M-£10M
- Lots Value
- £1,986,000 £1M-£10M
- Awards Value
- £1,795,974 £1M-£10M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 18 Mar 20261 months ago
- Submission Deadline
- 8 Mar 2026Expired
- Future Notice Date
- Not specified
- Award Date
- 18 Mar 20261 months ago
- Contract Period
- 31 Mar 2026 - 31 Mar 2027 6-12 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SWALE BOROUGH COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- SITTINGBOURNE, KENT
- Postcode
- ME10 3HT
- Post Town
- Rochester
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ4 Kent
- Small Region (ITL 3)
- TLJ43 Kent Thames Gateway
- Delivery Location
- TLJ4 Kent
-
- Local Authority
- Swale
- Electoral Ward
- Roman
- Westminster Constituency
- Sittingbourne and Sheppey
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/024826-2026
18th March 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/016684-2026
24th February 2026 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-065b95-2026-03-18T16:40:15Z",
"date": "2026-03-18T16:40:15Z",
"ocid": "ocds-h6vhtk-065b95",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PJVX-4924-XHDQ",
"name": "Swale Borough Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PJVX-4924-XHDQ"
},
"address": {
"streetAddress": "Swale House, East Street",
"locality": "Sittingbourne, Kent",
"postalCode": "ME10 3HT",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ43"
},
"contactPoint": {
"email": "procurement@swale.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-02526388",
"name": "Monitor Cleaning Services Ltd",
"identifier": {
"scheme": "GB-COH",
"id": "02526388"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PPWX-4844-GJTX"
}
],
"address": {
"streetAddress": "24 The Hill",
"locality": "Gravesend",
"postalCode": "DA11 9EU",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ43"
},
"contactPoint": {
"email": "fred.forbes@monitorservices.co.uk"
},
"roles": [
"supplier"
],
"details": {
"url": "http://monitorservices.co.uk",
"scale": "sme",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PJVX-4924-XHDQ",
"name": "Swale Borough Council"
},
"tender": {
"id": "PA45",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Provision of Minor Maintenance and Cleansing of Public Conveniences",
"description": "Provision of Minor Maintenance and Cleansing of Public Conveniences. Two contracts will be awarded to one supplier. The contracts will involve opening and closing public conveniences; cleansing and maintaining them (undertaking minor maintenance works); providing consumables; undertaking hygiene services and dispose of corresponding waste. The contract for Lot 1 shall commence on 01/04/26 and terminate on 31/03/31. The council may extend the opportunity for a further 1 year. The contract for Lot 2 shall commence on 01/04/26 and terminate on 31/03/27. The council may extend the opportunity for 1 year periods of up to a further 5 years.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "33191000",
"description": "Sterilisation, disinfection and hygiene devices"
},
{
"scheme": "CPV",
"id": "45215500",
"description": "Public conveniences"
},
{
"scheme": "CPV",
"id": "90000000",
"description": "Sewage, refuse, cleaning and environmental services"
},
{
"scheme": "CPV",
"id": "90900000",
"description": "Cleaning and sanitation services"
},
{
"scheme": "CPV",
"id": "90910000",
"description": "Cleaning services"
},
{
"scheme": "CPV",
"id": "90911200",
"description": "Building-cleaning services"
}
],
"deliveryAddresses": [
{
"region": "UKJ4",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
},
{
"id": "2",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "33191000",
"description": "Sterilisation, disinfection and hygiene devices"
},
{
"scheme": "CPV",
"id": "45215500",
"description": "Public conveniences"
},
{
"scheme": "CPV",
"id": "90000000",
"description": "Sewage, refuse, cleaning and environmental services"
},
{
"scheme": "CPV",
"id": "90900000",
"description": "Cleaning and sanitation services"
},
{
"scheme": "CPV",
"id": "90910000",
"description": "Cleaning services"
},
{
"scheme": "CPV",
"id": "90911200",
"description": "Building-cleaning services"
}
],
"deliveryAddresses": [
{
"region": "UKJ4",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "2"
}
],
"value": {
"amountGross": 2383200,
"amount": 1986000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"procedure": {
"isAccelerated": true,
"acceleratedRationale": "State of urgency"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"coveredBy": [
"GPA"
],
"submissionMethodDetails": "https://www.kentbusinessportal.org.uk/respond/DZ6PJR64KE",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2026-03-08T23:55:00+00:00"
},
"enquiryPeriod": {
"endDate": "2026-03-02T12:00:00+00:00"
},
"awardPeriod": {
"endDate": "2026-03-17T23:59:59+00:00"
},
"lots": [
{
"id": "1",
"title": "1",
"description": "Lot 1 will be offered on a 5 + 1 year basis. *Central Avenue at Sittingbourne, ME10 4BX *Milton Creek Country Park, Sittingbourne, ME10 2DE *King George V Playing fields toilet, Sittingbourne ME10 1QX *Park Road, Faversham, ME13 8ES *Faversham Recreation ground Sports Changing Facilities including overnight clean ready for Sunday play. Descaling shower heads/ taps (quarterly). WC, Urinals, showers, sinks, changing rooms, and community room, kitchen and toilet. *Bartons Point, Isle of Sheppey ME12 2BX. This includes the toilets, showers and the sluice room. Descaling shower heads/ taps (quarterly). *Minster Leas public toilet *Rose Street at Sheerness, ME12 1UA *Leysdown Beach Services, Grove Avenue, ME12 4QE *Beachfields, Sheerness, ME12 1RE",
"status": "complete",
"value": {
"amountGross": 1944000,
"amount": 1620000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Satisfactory credit check (low or very low risk score) Minimum turnover of 2 times the annual contract value"
},
{
"type": "technical",
"description": "N/A"
}
]
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2031-03-31T23:59:59+01:00",
"maxExtentDate": "2032-03-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "The Council may extend the contract by up to one year."
}
},
{
"id": "2",
"title": "2",
"description": "This lot consists of facilities where it is the intention of the council to close or transfer the asset at some point most likely within the first 12 months of the contract (although this timescale may extend). If an asset is transferred or closed then that facility will be removed from the contract and the entire priced costs for that facility for opening, closing, cleansing, maintaining, consumable provision, overheads etc will be removed from the monthly billing process. Facilities in Lot 2 may be removed from the contract with 3 months notification to the Contractor. Consequently, this contract will be awarded on a rolling one-year basis up to six years in total. It is possible that facilities in this list may be varied to the Lot 1 contract over time (in agreement with both parties).",
"status": "complete",
"value": {
"amountGross": 439200,
"amount": 366000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Satisfactory credit check (low or very low risk score) Minimum turnover of 2 times the annual contract value"
},
{
"type": "technical",
"description": "N/A"
}
]
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2027-03-31T23:59:59+01:00",
"maxExtentDate": "2032-03-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "At the Authority's sole and exclusive option, the Contract Period may be extended for further periods of 1 year at a time up to a maximum of 5 additional years."
}
}
],
"lotDetails": {
"awardCriteriaDetails": "Tenderers must price both lots. The two lots will result in two separate contracts but both lots will be awarded to the same tenderer."
},
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "016684-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/016684-2026",
"datePublished": "2026-02-24T19:05:33Z",
"format": "text/html"
}
],
"contractTerms": {
"financialTerms": "Invoices should be submitted electronically to exchequer@swale.gov.uk"
},
"riskDetails": "Local Authorities face continued financial challenges. Future financial risks are unknown. With limited funds, Local Authorities have to regularly review and consider the value of non-statutory functions (of which public conveniences are a non statutory service). To mitigate against this risk and provide some longer term stability, Swale BC undertook a full review of public conveniences prior to this tender. Three facilities were closed prior to tender. The facilities (as best known at this point in time) where there may be future changes have been highlighted in the tender as a separate Lot. This transparent approach enables bidders to consider options for pricing, aware of the potential shorter-term outcomes. However, more future changes are entirely possible and unknown at this point in time. Local Government Reform is likely to be a factor during the term of this contract. The impacts of this are unknown as yet. The indexation clauses track national average indices for wages rather than minimum or real living wages. It is possible that minimum/ real living wages may rise at a higher rate than average wages. Bidders are to consider this as part of their pricing model. Where the relevant conditions under Schedule 8 of the Act are satisfied, any modification of the Contract to remedy the identified risks is likely to be treated as a permitted contract modification in line with The Procurement Act 2023."
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 9,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 1,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 1,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
},
{
"id": "5",
"measure": "bids",
"value": 9,
"relatedLot": "2"
},
{
"id": "6",
"measure": "finalStageBids",
"value": 1,
"relatedLot": "2"
},
{
"id": "7",
"measure": "smeFinalStageBids",
"value": 1,
"relatedLot": "2"
},
{
"id": "8",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "2"
}
]
},
"awards": [
{
"id": "1",
"title": "Lot 1",
"status": "pending",
"date": "2026-03-18T00:00:00Z",
"value": {
"amountGross": 1750590.22,
"amount": 1458825.18,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-02526388",
"name": "Monitor Cleaning Services Ltd"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "33191000",
"description": "Sterilisation, disinfection and hygiene devices"
},
{
"scheme": "CPV",
"id": "45215500",
"description": "Public conveniences"
},
{
"scheme": "CPV",
"id": "90000000",
"description": "Sewage, refuse, cleaning and environmental services"
}
],
"deliveryAddresses": [
{
"region": "UKJ4",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2026-03-27T23:59:59+00:00"
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2031-03-31T23:59:59+01:00",
"maxExtentDate": "2032-03-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "The Council may extend the contract by periods of up to 12 months."
},
"hasOptions": true,
"options": {
"description": "The Authority reserves the right to directly award additional or repeat, goods, works or services in accordance with Schedule 5, paragraph 8 of the Act."
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "024826-2026",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/024826-2026",
"datePublished": "2026-03-18T16:40:15Z",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2026-03-18T00:00:00Z",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-04-01T23:59:59+01:00",
"status": "scheduled"
}
]
},
{
"id": "2",
"title": "Lot 2",
"status": "pending",
"date": "2026-03-18T00:00:00Z",
"value": {
"amountGross": 404578.8,
"amount": 337149,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-02526388",
"name": "Monitor Cleaning Services Ltd"
}
],
"items": [
{
"id": "2",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "33191000",
"description": "Sterilisation, disinfection and hygiene devices"
},
{
"scheme": "CPV",
"id": "45215500",
"description": "Public conveniences"
},
{
"scheme": "CPV",
"id": "90000000",
"description": "Sewage, refuse, cleaning and environmental services"
}
],
"deliveryAddresses": [
{
"region": "UKJ4",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "2"
}
],
"standstillPeriod": {
"endDate": "2026-03-27T23:59:59+00:00"
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2027-03-31T23:59:59+01:00",
"maxExtentDate": "2032-03-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "At the Authority's sole and exclusive option, the Contract Period may be extended for further periods of 1 year at a time up to a maximum of 5 additional years."
},
"hasOptions": true,
"options": {
"description": "The Authority reserves the right to directly award additional or repeat, goods, works or services in accordance with Schedule 5, paragraph 8 of the Act."
},
"relatedLots": [
"2"
],
"documents": [
{
"id": "024826-2026",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/024826-2026",
"datePublished": "2026-03-18T16:40:15Z",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2026-03-18T00:00:00Z",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-04-01T23:59:59+01:00",
"status": "scheduled"
}
]
}
]
}