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Fleet software, asset management & stores system

Transport for Wales Rail Limited (Utility Buyer)

This public procurement record has 1 release in its history.

Tender

05 Mar 2026 at 09:55

UK4 - Tender Notice
Summary of the contracting process

Transport for Wales Rail Limited is seeking vendors for a project titled "Fleet software, asset management & stores system" under a tender process. This opportunity falls within the industry categories of software packages, information systems, and IT services, encompassing consulting, software development, and support. The contracting authority is based in Pontypridd, United Kingdom, and the procurement follows an open procedure. The tender is in the active stage with the end date for tender submissions being 7 April 2026, and queries being addressed until 24 March 2026. The awarded contracts are scheduled to commence on 11 May 2026, with potential extensions available post the initial five-year term.

This tender presents a significant opportunity for businesses in the software and IT service sectors to deliver innovative solutions for the Train Asset Management System of Transport for Wales Rail Services Ltd. The contract is tailored towards companies capable of providing high-quality and competitively priced services, with a total potential value reaching £1,200,000. Notably, this tender is suitable for SMEs and VCSEs, encouraging a diverse range of businesses to participate. Companies that specialise in asset management systems and have experience in large-scale IT system implementations are particularly well-suited to take advantage of this growth opportunity.

How relevant is this notice?

Notice Information

Notice Title

Fleet software, asset management & stores system

Notice Description

Tener notice for Fleet software asset management and stores system - Transport for Wales Rail Services Ltd (TFW) for its Train Asset Management System for the long-term future.

Lot Information

Turnkey Introduction of Replacement or Continuation of Existing Asset Management System

Description: Turnkey Introduction of Replacement or Continuation of Existing Asset Management System

Renewal: 2 x 1 year extension periods

Turnkey Introduction of Replacement or Continuation of Existing Materials Management System

Description: Turnkey Introduction of Replacement or Continuation of Existing Materials Management System

Renewal: 2 x 1 year extension options

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0662ae
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019758-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Mar 20266 months ago
Submission Deadline
7 Apr 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
11 May 2026 - 11 May 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Transport for Wales Rail Limited (Utility Buyer)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 4TH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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