Planning

Pipeline Notice: Digital Legal Case Management System for the SBA

MINISTRY OF DEFENCE

This public procurement record has 1 release in its history.

Planning

05 Mar 2026 at 12:51

UK1 - Pipeline Notice
Summary of the contracting process

On 5th March 2026, the Ministry of Defence announced planning for a procurement process involving a digital Legal Case Management System to facilitate justice delivery within the UK Sovereign Base Areas (SBAs). The contracting process is at the planning stage, with a future notice date set for 1st May 2026, and communications should be directed to UKStratCom-Comrcl-BFC@mod.gov.uk. The tender falls within the services category, particularly software and legal services, and is located in Cyprus. The procurement will follow an open procedure with the contract projected to commence on 1st June 2026, spanning a potential 5-year period, and valued at approximately £538,000 GBP.

This tender offers significant opportunities for software companies and legal service providers, particularly those skilled in information systems and IT software packages. Businesses adept in offering cloud-based solutions that comply with cybersecurity standards, and legal case lifecycle support, will find this contract particularly appealing. SMEs and VCSE organisations are encouraged to engage, fostering growth and expansion into governmental contracts. Companies that can deliver scalable solutions with secure document management, multimedia evidence handling, and API integration stand to gain a competitive edge. With the Ministry of Defence overseeing the procurement, successful enterprises will be at the forefront of digital solutions supporting legal operations in the Sovereign Base Areas.

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Notice Information

Notice Title

Pipeline Notice: Digital Legal Case Management System for the SBA

Notice Description

The UK Sovereign Base Area Administration (SBAA) intends to source a digital Legal Case & Evidence Management System that will support the effective delivery of justice in the Sovereign Base Areas (SBAs). The system will be used for the uploading, storage, management, review, redaction and sharing of documents and multimedia evidence pertaining to legal cases within the SBAs. The system must integrate with existing systems in use by the SBAA using standards-based APIs; and it must support the full legal case lifecycle from initial capture to disclosure, litigation, long-term archiving and disposal. The system must be compliant with all MOD cyber, security, and information-assurance requirements, including Official-Sensitive classification. The system must provide data encryption at rest and in transit, granular role-based access controls, auditability, and SC-cleared supplier staff. The SBAA are looking for a preferably cloud-based solution that offers 24/7 availability, disaster-recovery, scalability and compatibility with MODNet and standard web browsers. The preferred solution will enable users to upload evidence securely from any suitable device and location, with options to share materials both internally and externally using controlled and revocable links. A core requirement will be the system's ability to ingest a wide variety of media formats (e.g. video, images, audio and documents) and providing the ability to convert media into standard playable formats; to annotate and bookmark materials; redact imagery and video while preserving the originals. The system must maintain evidential integrity through comprehensive audit trains and chain-of-custody reporting. The ideal solution will support case-building, metadata management, alignment with MOPI, and allow the download or export of case materials for long-term storage or sharing with stakeholders. The proposed contract length at this point is 5 years on potentially a 3+1+1 year basis. The proposed procedure would be open. Any enquiries should be sent to UKStratCom-Comrcl-BFC@mod.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0662fa
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019896-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK1 - Pipeline Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48211000 - Platform interconnectivity software package

48219000 - Miscellaneous networking software package

48311000 - Document management software package

48517000 - IT software package

79100000 - Legal services

Notice Value(s)

Tender Value
£538,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Mar 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 May 20262 months to go
Award Date
Not specified
Contract Period
31 May 2026 - 31 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EPISKOPI
Postcode
BS34 8JH
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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