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Mobile Policing Solution

York and North Yorkshire Combined Authority

This public procurement record has 2 releases in its history.

TenderCancellation

24 Aug 2026 at 12:02

UK12 - Procurement Termination Notice
Tender

09 Mar 2026 at 12:41

UK4 - Tender Notice
Summary of the contracting process

York and North Yorkshire Combined Authority sought a fully managed mobile policing solution delivered as Software as a Service for North Yorkshire Police. The service was intended to provide secure, efficient and reliable mobile access to core policing functions, supporting modern policing practices and compliance with relevant standards and regulatory requirements. The requirement covers industry-specific software, application service provision, software development and support services. Delivery is for North Yorkshire, with the policing organisation as the service user. The authority intended to appoint a single provider and did not divide the requirement into lots, reflecting the integrated nature of the solution and services required. This is an information technology and managed software services opportunity rather than a standalone hardware supply contract.

The procurement reached tender: suppliers were invited to submit offers through a three-stage Competitive Flexible Procedure under the Procurement Act 2023. Stage 1 covered conditions of participation and the Invitation to Tender, Stage 2 required a supplier demonstration, and Stage 3 comprised dialogue questions and a Best and Final Offer. The tender deadline was 9 April 2026 at 11:00 am, with enquiries due by 30 March 2026 at 11:00 am. The estimated value was £3,750,000 excluding VAT (£4,500,000 including VAT). The intended contract period was 4 January 2027 to 3 January 2032, with two optional 12-month extensions available to 3 January 2034. The procurement was terminated on 20 August 2026 because no compliant bids were received at the final tender stage; no contract was entered into. Stage 1 and final-stage scoring allocated 30% to price, 60% to quality and 10% to social value, with mandatory requirements tested pass/fail at demonstration.

This requirement suited established suppliers of secure mobile policing or similarly sensitive public-sector software, able to provide a fully managed SaaS service rather than only a software licence or implementation project. Strong candidates would need to demonstrate reliable mobile access to core operational functions, secure service delivery, ongoing support and the ability to meet relevant standards and regulatory requirements. The multi-stage process required evidence of conditions of participation, a live or structured demonstration showing that mandatory requirements were met, and participation in dialogue before submitting a Best and Final Offer. Suppliers also needed the capability to address quality and social value requirements alongside price. The single-provider model favoured businesses able to deliver and support the complete integrated solution, either directly or through an established delivery model.

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Notice Information

Notice Title

Mobile Policing Solution

Notice Description

North Yorkshire Police (NYP) are undertaking this Competitive Flexible Procedure to procure a Mobile Policing Solution which is provided under a fully managed Software as a Service (SaaS) model. The solution must provide secure, efficient, and reliable mobile access to core policing functions, supporting modern policing practices and complying with all relevant standards and regulatory requirements. Full details of the requirements are provided within the ITT documentation available on the e-tendering portal, Sell2 - https://sell2.in-tend.co.uk/blpd/home. The Authority wishes to establish a single provider for the provision of this Mobile Policing Solution due to the nature of the contract and the services required, therefore the Authority has opted not to split this contract into lots. This Competitive Flexible Procedure will consist of three stages: Stage 1 - Conditions of Participation & Invitation to Tender Stage 2 - Supplier Demonstration Stage 3 - Dialogue Questions & Best and Final Offer (BAFO) This Tender Notice will commence the start of Stage 1 of the process and invites suppliers to submit tenders by 11:00 am on 09/04/2026. Tenders must be submitted via Sell2 - https://sell2.in-tend.co.uk/blpd/home.

Lot Information

Lot 1

Renewal: This contract will have 2 x 12 months Optional extensions that can be activated within the life of the contract. Extension 1 - up to 03/01/2033 Extension 2 - up to 03/01/2034

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06654e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080278-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

72000000 - IT services: consulting, software development, Internet and support

72416000 - Application service providers

Notice Value(s)

Tender Value
£3,750,000 £1M-£10M
Lots Value
£3,750,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Aug 20263 weeks ago
Submission Deadline
9 Apr 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Jan 2027 - 3 Jan 2032 Over 5 years
Recurrence
2034-01-03

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
York and North Yorkshire Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Postcode Area
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE2 North Yorkshire
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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