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HR and Payroll Software Solution

Bolton at Home

This public procurement record has 5 releases in its history.

Award

09 Oct 2026 at 13:50

UK7 - Contract Details Notice
Award

10 Jul 2026 at 16:27

UK6 - Contract Award Notice
Tender

30 Apr 2026 at 15:21

UK4 - Tender Notice
PlanningUpdate

18 Mar 2026 at 08:52

UK2 - Preliminary Market Engagement Notice
Planning

09 Mar 2026 at 17:07

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Be One Homes procured a cloud-based human resources and payroll software service for its housing organisation. The requirement combines HR and payroll software with associated software programming and consultancy services. The system is for Be One Homes, with delivery in the North West of England. This is a single integrated requirement rather than separate lots, covering the software solution for the organisation. The work is classified as services. The selected supplier, MHR International UK Limited, is based in Nottingham. The procurement therefore concerns the supply and support of business software, rather than physical goods or construction work, and is most relevant to providers of cloud HR and payroll platforms able to deliver the specified solution and related services.

The procurement is complete and the contract has been awarded to MHR International UK Limited. Be One Homes used an open competition below the applicable threshold. The award was made on 10 July 2026, and the contract was signed on 11 September 2026. The contract runs from 1 February 2027 to 31 January 2030, with options for two further 12-month extensions, subject to satisfactory performance and continued business need; the maximum possible end date is 31 January 2032. The awarded contract value is £519,293.39 excluding VAT (£623,152.07 including VAT). Evaluation comprised written quality (25%), commercial cost (50%) based on five-year total cost of ownership, and demonstrations (25%); pass/fail participation conditions and mandatory specification requirements also applied. Thirteen bids were received, with three reaching the final stage.

This award demonstrates demand from Be One Homes for an integrated cloud HR and payroll platform, alongside the programming and consultancy needed to deliver it. A credible future competitor would need to show that its solution meets every mandatory requirement in the technical specification and provide supporting evidence; failure on those requirements was disqualifying. Suppliers should also be equipped to demonstrate the system and present a clear, competitive five-year total cost of ownership, while substantiating the quality of their proposed service against published criteria. The competition attracted 13 bids and narrowed to three at the final stage, including three SME bids, indicating that smaller providers were able to compete through that stage. The evaluation placed equal weight on commercial cost and the combined written quality and demonstration elements, so capability to deliver the complete specified solution matters alongside pricing.

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Notice Information

Notice Title

HR and Payroll Software Solution

Notice Description

This contract is for the provision of a Cloud Based HR and Payroll Software Solution for Be One Homes.

Lot Information

Lot 1

Renewal: Be One Homes may extend the term of the Contract by up to two (2) further periods of twelve (12) months each (each an "Extension Period"), subject to satisfactory performance by the Contractor and continued business need

Planning Information

Suppliers interested in contributing to this engagement are invited to complete the pre-market engagement questionnaire. The questionnaire must be completed and submitted on the Chest by no later than Wednesday 18th March 12 noon. There are no formal documents to be completed other than the questionnaire. Please follow the below link to access the questionnaire. https://procontract.due-north.com/Advert?advertId=28806dc3-d81b-f111-813c-005056b64545&p=e0cc5631-4690-e511-80fb-000c29c9ba21

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0665b8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095681-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48450000 - Time accounting or human resources software package

72200000 - Software programming and consultancy services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
£519,293 £500K-£1M
Contracts Value
£519,293 £500K-£1M

Notice Dates

Publication Date
9 Oct 20262 weeks ago
Submission Deadline
29 May 2026Expired
Future Notice Date
20 Mar 2026Expired
Award Date
10 Jul 20263 months ago
Contract Period
1 Feb 2027 - 31 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bolton at Home
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BOLTON
Postcode
BL1 8SW
Postcode Area
Bolton
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD3 Greater Manchester
Small Region (ITL 3)
TLD36 Greater Manchester North West
Delivery Location
TLD3 Greater Manchester
Local Authority
Bolton
Electoral Ward
Halliwell
Westminster Constituency
Bolton North East

Supplier Information

Number of Suppliers
1
Supplier Name

MHR International UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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