Notice Information
Notice Title
Corporate Software & Related Products and Services - ITT
Notice Description
CPC wish to establish a framework, using a Competitive Flexible Procedure, for the supply of Corporate Software and related products and services. The framework will be open to members of CPC, listed at https://www.thecpc.ac.uk/members, including future members meeting requirements at https://www.thecpc.ac.uk/about/how-to-join. It will also be accessible to Local Authorities procuring on behalf of Education, as detailed at https://www.local.gov.uk/. The wider public sector (WPS) may access the framework via Crescent Services. This framework is not intended to replace any existing arrangements with such organisations. WPS organisations that may utilise the framework include: Central Government departments, agencies, public bodies, Local Government, and Public Corporations, as listed at https://www.gov.uk/government/organisations and https://www.local.gov.uk/ Eligible public sector bodies as detailed on the CPC website: https://www.thecpc.ac.uk/services/eligible-public-sector-bodies
Lot Information
Financial Management Software
This lot is for the provision of a range of software for the purpose of Financial Management Solutions including but not limited to the following aspects of supply as required by members: * Financial Management Software ensuring usability and accessibility is embedded within the software. * Accurate and reliable financial data processing and reporting in line with sector and legal and HMRC requirements. * Provision for general ledger, forecasting/budgeting, raising of purchase orders and a fully integrated fixed asset module as follows: * Chart of Accounts: Support segments (e.g. entity/school, department, cost centre, project/grant, fund, natural account). * Journals: Standard, recurring, reversal, accruals, allocations; import from CSV/API with validation. * Periods & Close: Monthly/quarterly/year end close workflow; soft and hard close; subledger integration. * Consolidation: Multi entity/MAT consolidation; intercompany eliminations; currency translation (if applicable). * Audit Trail: Immutable posting logs; user/time stamps; change history for CoA and configuration. * Budget Versions: Original, revised, in year forecasts, multi year plans. * Workflow: Distributed budget capture, approval hierarchy, notifications. * Controls: Commitment accounting; budget checks at configurable levels (e.g., cost centre/fund/object). * Supplier Master: Onboarding, due diligence, blocked/approved status, bank account validation. * Requisitions & POs: Budget check, approvals (tiered), partial receipts, 3 way matching (PO, GRN, invoice). * Invoices: E invoicing import (PEPPOL/EDI if used), OCR optional, tolerance thresholds, coding templates. * Payments: BACS/SEPA compatible files, payment runs, remittance advice, holds/disputes. * Billing: Tuition/fees, services, facility hire, grants claims; configurable templates and cycles. * Receipting: Cash, card, online gateway integration; auto allocation to invoices; refunds workflow. * Debt Management: Statements, dunning schedules, payment plans, write off and impairment policies. * Bank Feeds: Import statements (MT940/CSV/API); auto reconciliation rules. * Treasury: Cash positions, sweep accounts, petty cash. * VAT Returns: compliant with MTD (Making Tax Digital) * Payments Security: Dual control, segregation of duties, positive pay (if supported). * Financial Statements: Trial balance, income & expenditure, balance sheet, cash flow, aged AP/AR. * Management Reports: Budget vs actual, commitments, variance analysis, KPI dashboards. * Export & Self Service: Excel/CSV/PDF; role based dashboards; scheduled delivery; API access. * Audit Trail: End to end traceability; immutable logs; query tools. * Segregation of Duties: Configurable workflows; maker checker controls. * Retention & GDPR: Data minimization; configurable retention schedules; subject access/export. * Accessibility: WCAG 2.1 AA UI; keyboard navigation; screen reader support. * System security compliant with all current and future legislation. * A facility to update/upgrade, allowing the member institutions to ''future-proof" the system. * Compatibility with Microsoft Office as standard to enable the uploading of journals and download and manipulate/model information. * The security maintenance of the system must satisfy requirements including but not limited to segregation of duties, however there is a need to maintain the flexibility required in a large complex organisation such as a multi academy trusts and not be overly burdensome in its administration for academies, schools, colleges or as appropriate.
Renewal: Extensions allowed: Yes (2 x 12 months)
Human Resource SoftwareThis lot is for the provision of a range of software for the purpose of Human Resource Management Solutions including but not limited to the following aspects of supply as required by members: * Human Resource Software ensuring usability and accessibility is embedded within the software. * Accurate and reliable Human Resource data processing and reporting in line with sector, legal and HMRC requirements. * Facility to analyse, and report, at all levels, including individual, departmental, faculty and Member wide. * "Workflow" flexibilities to include but not limited to absence management procedures. * Reporting, in a format understandable to users with a simple to use integrated report writer capable of enabling users to produce and store high quality and visually presentable reports in a professional standard/layout as appropriate. * The ability to store scanned images of prime documents including but not limited to qualification certificates and DBS documentation. * System security compliant with all current and future legislation. * The security maintenance of the system must satisfy requirements including but not limited to segregation of duties, however there is a need to maintain the flexibility required in a large complex organisation such as a multi academy trusts and not be overly burdensome in its administration for academies, schools, colleges or as appropriate. * Compliance with all required law and human resource management best practice. * Secure storage and legal compliance of human resource information and associated data in line with GDPR. * Flexible structure, allowing changes in organisational structures to be made easily including but not limited to mergers of organisations. * A facility to update/upgrade, allowing the member institutions to ''future-proof" the system. * Compatibility with Microsoft Office as standard to enable the uploading of data and download and manipulate/model information.
Renewal: Extensions allowed: Yes (2 x 12 months)
Payroll System SoftwareThis lot is for the provision of a range of software for the purpose of Payroll Systems including but not limited to the following aspects of supply as required by members: * Payroll System Software ensuring usability and accessibility is embedded within the software. * Accurate and reliable human resource data processing and reporting in line with sector and legal and HMRC requirements. * Facility to analyse, and report, at all levels, including individual, departmental, faculty and Member wide. * "Self-service" transactional processes fully automated including but not limited to the ability for individuals to make changes to personnel details, address, and contract details. * "Workflow" flexibilities to include but not limited to absence management procedures. * Reporting, in a format understandable to users with a simple to use integrated report writer capable of enabling users to produce and store high quality and visually presentable reports in a professional standard/layout as appropriate. * The ability to store scanned images of prime documents including but not limited to receipts. * System security compliant with all current and future legislation and best practice. * The security maintenance of the system must satisfy requirements including but not limited to segregation of duties, however there is a need to maintain the flexibility required in a large complex organisation such as a multi academy trusts and not be overly burdensome in its administration for academies, schools, colleges or as appropriate. * Compliance with all required law and best practice. * Secure storage and legal compliance of human resource information and associated data in line with GDPR. * Flexible structure, allowing changes in organisational structures to be made easily, including but not limited to mergers of organisations. * A facility to update/upgrade, allowing the member institutions to ''future-proof" the system. * Compatibility with Microsoft Office as standard to enable the uploading of data and download and manipulate/model information.
Renewal: Extensions allowed: Yes (2 x 12 months)
Management Information Systems (MIS)This lot is for the provision of Management Information Systems including but not limited to the following aspects of supply as required by members: * Management Information Systems (MIS) ensuring usability and accessibility is embedded within the software not limited for use by one or more sectors: primary schools, secondary schools, Multi Academy Trusts (MATs), Colleges and/or Universities. * Provision of tools to effectively organize, evaluate, and manage departments within an organisation or as a whole. * Accurate and reliable Staff and Student data processing and reporting in line with sector and legal requirements. * Accurate and reliable communication tool with the ability to filter including but not limited to communication type and recipient including but not limited for postal, email and text message services. * Facility to analyse, and report, at all levels, including individual student, class, departmental, faculty and organisation wide in a format understandable to users. * Staff and student / guardian portal as required by members. * "Workflow" flexibilities to include but not limited to absence management procedures. * Fully compatible and automated interface with other systems as required by members, including but not limited to Finance Software. * The ability to store scanned images of prime documents, including but not limited to learner enrolment forms, medical forms, and individual student reports. * System security compliant with all current legislation and best practice. * The security maintenance of the system must satisfy requirements including but not limited to segregation of duties. * Compliance with all required law and best practice. * Flexible structure, allowing changes in organisational structures to be made easily, including but not limited to mergers of organisations. * A facility to update/upgrade, allowing the member institutions to ''future-proof" the system. * Compatibility with Microsoft Office as standard to enable the uploading of data and download and manipulate/model information.
Renewal: Extensions allowed: Yes (2 x 12 months)
Management Software and Applications (excluding MIS)This lot is for the provision of miscellaneous software systems for the provision of educational management and communication requirements including but not limited to: Communications Software, and / or Appointment Scheduling Software and / or Events Management Software, Classroom Timetabling Software, Survey Software, Attendance Management Software, Admissions Software, Safeguarding Software, Apprenticeship Management Software, Alumni Management Software, Student Recruitment Software, Governor Software and Sector / Business Intelligence, and Document Management Software. Integration Systems that link MIS systems with other relevant software. Data and analytical solutions, project management and / or resource planning (EPM & ERP), compliance and / or risk management software (GRC).
Renewal: Extensions allowed: Yes (2 x 12 months)
Educational Learning / Teaching Software, Platforms and ApplicationsThis lot is for the provision of miscellaneous software systems for the provision of learning and / or teaching software, platforms and applications, requirements including but not limited to: * Accurate and reliable learning and teaching software in line with the sector and legal requirements. * System security compliant with all current and future legislation and best practice.
Renewal: Extensions allowed: Yes (2 x 12 months)
Workflow and Process Automation SolutionsThis lot is for the provision of workflow and process automation software systems including but not limited to the following aspects of supply as required by members: Project Management Software, Business Process Management Software, Workflow Automation Tools, Resource Management Software, and Team Collaboration Software, Robotic Process Automation, Automation Platforms, Document Process Automation, AI-driven Process Automation, Service Management & Ticketing Workflow Systems, Chatbot Systems for both academic and administration use. Further to the above Education Sector specific workflow solutions for: * Safeguarding workflows * SEND/ALN case management * Absence & cover allocation workflows * Admissions & enrolment * Assessment review processes
Renewal: Extensions allowed: Yes (2 x 12 months)
Customer Relationship Management (CRM) SystemsThis lot is for the provision of customer relationship management systems including but not limited to the following aspects of supply as required by members: * CRM Software ensuring usability and accessibility is embedded within the software to streamline customer relationship processes. * Accurate and reliable reporting for individual business insights in line with the sector and legal requirements. * System security compliant with all current and future legislation and best practice.
Renewal: Extensions allowed: Yes (2 x 12 months)
Estates Management SoftwareThis lot is for the provision of estates management software for the provision of educational management and communication requirements including but not limited to: Computer Aided Facilities Management (CAFM) Systems, and Estates specific Project Management Software and / or Resource Planning (EPM & ERP) Compliance and / or Risk Management Software (GRC). Accommodation and Letting Bookings Software aimed at but not limited to colleges with halls of residents. Contractor / Supplier Management, Stock Control, and Asset Management Software, COSHH Management Software, Health and Safety Software, Estates Compliance Software, Building Management Software to include but not limited to control systems for temperature, lighting and energy management, Onsite Visitor and Staff / Student Management Software, Space Management and Room Booking Software and other facilities management and estates related software. Other Estates software and tools for standalone requirements or as specified by members including but not limited to Estates (and IT, where provided as part of an estates requirement) fault reporting software and systems including ticketing and helpdesk provision as required by members. * Estates Management Software ensuring usability and accessibility is embedded within the software to streamline customer relationship processes. * Software provision to be used in an estate's capacity ensuring ease of use with the ability to work, organise and share data, documents and files. * Accurate and reliable software in line with the sector and legal requirements. * System security compliant with all current and future legislation and best practice.
Renewal: Extensions allowed: Yes (2 x 12 months)
Lot 10 - Integrated Management Software ("All-in-One" Platforms)Lot 10 is for integrated systems from Lot 1- 9. (To bid for this lot you must be able to provide two or more integrated solutions from Lots 1- 9).
Renewal: Extensions allowed: Yes (2 x 12 months)
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-066897
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/022424-2026
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Competitive flexible procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
37524100 - Educational games
48170000 - Compliance software package
48190000 - Educational software package
48311000 - Document management software package
48331000 - Project management software package
48333000 - Contact management software package
48421000 - Facilities management software package
48430000 - Inventory management software package
48440000 - Financial analysis and accounting software package
48441000 - Financial analysis software package
48442000 - Financial systems software package
48445000 - Customer Relation Management software package
48450000 - Time accounting or human resources software package
48451000 - Enterprise resource planning software package
48800000 - Information systems and servers
48810000 - Information systems
48812000 - Financial information systems
48982000 - Configuration management software package
72212190 - Educational software development services
72212331 - Project management software development services
72212445 - Customer Relation Management software development services
72212450 - Time accounting or human resources software development services
79996100 - Records management
Notice Value(s)
- Tender Value
- £46,000,000 £10M-£100M
- Lots Value
- £46,000,000 £10M-£100M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 12 Mar 20262 days ago
- Submission Deadline
- 7 Apr 20264 weeks to go
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 31 Aug 2026 - 31 Aug 2028 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CRESCENT PURCHASING CONSORTIUM LIMITED
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- SALFORD
- Postcode
- M6 6AJ
- Post Town
- Manchester
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD3 Greater Manchester
- Small Region (ITL 3)
- TLD34 Greater Manchester South West
- Delivery Location
- Not specified
-
- Local Authority
- Salford
- Electoral Ward
- Pendleton & Charlestown
- Westminster Constituency
- Salford
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/022424-2026
12th March 2026 - Tender notice on Find a Tender
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"amount": 2000000,
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"id": "022424-2026",
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"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/022424-2026",
"datePublished": "2026-03-12T15:07:20Z",
"format": "text/html"
}
]
},
"language": "en"
}