Planning

TDC - AS - Domestic and District Gas Servicing and Maintenance (UK2)

DISTRICT COUNCIL OF TANDRIDGE

This public procurement record has 1 release in its history.

Planning

20 Mar 2026 at 16:37

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The District Council of Tandridge is preparing for a forthcoming procurement exercise focused on domestic gas servicing, maintenance, repair, and installation services across its housing stock and related assets, as outlined in their preliminary market engagement notice. This procurement is taking place under the Procurement Act 2023, with an open procedure planned to ensure a single-stage tender process. Businesses interested in participating should note the scheduled pre-market engagement deadline on 7th April 2026. With key services spanning heating systems, compliance activities, and carbon monoxide safety measures, the procurement will cover the locality of Oxted, United Kingdom, under the industry category of repair and maintenance services (CPV codes 50720000 and related). The contract period is anticipated to begin on 3rd August 2026 and potentially extend until 1st August 2031.

This tender presents a substantial opportunity for businesses involved in gas fitting, heating-plant repair, and maintenance services. Enterprises that focus on innovative service delivery and possess expertise in planned preventative maintenance, emergency call-out services, and compliance reporting would be well-suited to compete. The council emphasises resident safety, service quality, and social value delivery, offering a chance to support SME growth through local employment and community development initiatives. Contracts are designed to accommodate businesses with robust quality assurance processes, workforce training, and a readiness to adapt to low-carbon heating technologies. Business growth is further enabled by flexible service delivery models and viable options for contract duration and extension, promoting scalability in alignment with current legislation and best practice guidance.

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Notice Information

Notice Title

TDC - AS - Domestic and District Gas Servicing and Maintenance (UK2)

Notice Description

Tandridge District Council (TDC) is undertaking preliminary market engagement (PME) in advance of a forthcoming procurement exercise for the provision of domestic gas servicing, maintenance, repair, and installation services, including associated compliance activities, across its housing stock and related assets. We are seeking feedback from the market to inform the design of a proportionate, deliverable, and commercially balanced procurement under the Procurement Act 2023 (PA23). The current intention is that the procurement will be conducted using the Open Procedure, with a single-stage tender process. TDC retains the right to change its approach to the planned procurement process should this be required. This preliminary market engagement (PME) does not constitute a call for competition. Any future procurement will be advertised via the relevant UK e-notification service in accordance with the requirements of the Procurement Act 2023. The services are expected to include, but are not be limited to: * Annual gas safety inspections (Landlord Gas Safety Record - LGSR) in accordance with the Gas Safety (Installation and Use) Regulations 1998 * Planned preventative maintenance (PPM) of domestic gas appliances and systems * Responsive repairs and breakdown maintenance, including emergency call-out services * Installation and replacement of domestic heating systems, including boilers and associated components * Compliance servicing and maintenance of communal and district heating plant (where applicable) * Testing, servicing, and replacement of ancillary safety devices, including carbon monoxide detectors * Flueing systems, ventilation checks, and associated safety inspections * Data management, compliance reporting, and certification, including integration with asset management and compliance systems TDC places significant importance on: * Resident safety and statutory compliance, including alignment with current legislation, regulatory standards, and best practice guidance * Service quality and right-first-time delivery, supported by robust quality assurance processes * Effective resident engagement, including access arrangements and support for vulnerable residents * Workforce competence and training, including Gas Safe registration and ongoing skills development * Decarbonisation and future-proofing, including readiness to support low-carbon heating technologies (e.g. heat pumps and hybrid systems) where required * Social value delivery, including local employment, apprenticeships, and community benefits This Pre Market Engagement does not confer any advantage, and participation is entirely voluntary and is not a condition of future tender participation. Responses will be used to inform internal option appraisal including but not limited to: * Contract packaging and lotting strategy * Appropriate contract duration and extension options * Risk allocation and pricing mechanisms (including inflation/indexation approaches) * Service delivery models and innovation opportunities * Barriers to entry and opportunities to support SME . Procurement strategy, specification development, and contract structuring. No commercial commitments, shortlist, or supplier down selection will result from this exercise. The relevant tender documents are now available via this Intend portal. To obtain the Questionnaire for this Pre Market Engagement and future Tender Documents when required you must be registered on In-tend and on the Central Digital Platform (CDP). The PME Questionnaire can be accessed when logged into In-Tend by selecting 'Tenders' then 'My tenders' & 'View Details' on the relevant advert. Please download the Questionnaire and once completed please re upload to In-tend. Please note that any communications with Tandridge District Council (TDC) in relation to this PME must be issued in writing via the correspondence function on Intend.

Planning Information

Pre Market Engagement Only

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0670c6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/025966-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45259300 - Heating-plant repair and maintenance work

45333000 - Gas-fitting installation work

45333100 - Gas regulation equipment installation work

50720000 - Repair and maintenance services of central heating

50721000 - Commissioning of heating installations

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Mar 20262 days ago
Submission Deadline
Not specified
Future Notice Date
7 Apr 20263 weeks to go
Award Date
Not specified
Contract Period
2 Aug 2026 - 2 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DISTRICT COUNCIL OF TANDRIDGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXTED
Postcode
RH8 0BT
Post Town
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ26 East Surrey
Delivery Location
Not specified
Local Authority
Tandridge
Electoral Ward
Limpsfield
Westminster Constituency
East Surrey

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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