Planning

TDC - AS - Domestic and District Gas Servicing and Maintenance (UK3)

DISTRICT COUNCIL OF TANDRIDGE

This public procurement record has 2 releases in its history.

Planning

15 Apr 2026 at 14:31

UK3 - Planned Procurement Notice
Planning

20 Mar 2026 at 16:37

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The District Council of Tandridge is currently in the planning stage for a tender focused on domestic and district gas servicing and maintenance across its housing stock and related assets. Scheduled under the Procurement Act 2023, this procurement will utilise the open procedure method in a single-stage tender process. Key dates include the tender submission deadline on 27th May 2026 and anticipated contract award by 1st August 2026. This project falls under the services category, covering the repair and maintenance of heating systems. The procurement is designed to accommodate SMEs and VCSEs, reflecting its commitment to inclusive business opportunities within the industry.

Businesses involved in gas safety inspections, maintenance of domestic gas appliances, installation of heating systems, and compliance servicing will find significant growth opportunities through this tender. Offering potential for a contract valued at up to £7.8 million GBP, it supports innovation in low-carbon heating technologies, providing scope for companies specialising in sustainable solutions. With an emphasis on workforce competence and resident engagement, enterprises focusing on high-quality service delivery and social value creation will be well-suited to participate and contribute to this project, fostering local employment and apprenticeship opportunities within Tandridge's jurisdiction.

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Notice Information

Notice Title

TDC - AS - Domestic and District Gas Servicing and Maintenance (UK3)

Notice Description

Tandridge District Council intends to procure a contract for the provision of domestic gas servicing, maintenance, repair, and installation services, including associated compliance activities, across its housing stock and related assets. The current intention is that the procurement will be conducted using the Open Procedure, comprising a single-stage tender process. The Council reserves the right to amend its procurement approach where appropriate. Any future procurement will be advertised via the relevant UK e-notification service in accordance with the requirements of the Procurement Act 2023. The services are expected to include, but are not limited to: Annual gas safety inspections (Landlord Gas Safety Records - LGSRs) in accordance with the Gas Safety (Installation and Use) Regulations 1998 (as amended) Planned preventative maintenance (PPM) of domestic gas appliances and systems Responsive repairs and breakdown maintenance, including emergency and urgent call-out services Installation, replacement, and upgrade of domestic heating systems, including boilers and associated components Compliance servicing and maintenance of communal and district heating plant, where applicable Testing, servicing, and replacement of ancillary safety devices, including carbon monoxide detectors Inspection and maintenance of flue systems, ventilation, and associated safety-critical components Data management, compliance reporting, and certification, including integration with the Council's asset management and compliance systems The Council places significant importance on: Resident safety and full statutory compliance, including adherence to applicable legislation, regulatory standards, and industry best practice High-quality service delivery and right-first-time outcomes, supported by robust quality assurance and performance management arrangements Effective resident engagement, including access management and appropriate support for vulnerable residents Workforce competence and training, including Gas Safe registration and ongoing professional development Decarbonisation and future-proofing, including readiness to support low-carbon heating technologies (e.g. heat pumps and hybrid systems) where required Delivery of social value, including local employment opportunities, apprenticeships, and wider community benefits The relevant tender documents will be made available via the SE Shared Services Intend portal at the point of publication of the Tender Notice.

Lot Information

Lot 1

Renewal: The contract may be extended by up to a further two (2) years, comprising two (2) optional extension periods of one (1) year each, exercisable at the sole discretion of the Authority. Any extension will be subject to satisfactory supplier performance, including achievement of key performance indicators, compliance with statutory obligations, and overall service delivery standards, as assessed by the Authority.

Planning Information

Pre Market Engagement Only

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0670c6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034332-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45259300 - Heating-plant repair and maintenance work

45333000 - Gas-fitting installation work

45333100 - Gas regulation equipment installation work

50720000 - Repair and maintenance services of central heating

50721000 - Commissioning of heating installations

Notice Value(s)

Tender Value
£6,500,000 £1M-£10M
Lots Value
£6,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Apr 20264 weeks ago
Submission Deadline
27 May 20262 weeks to go
Future Notice Date
27 Apr 2026Expired
Award Date
Not specified
Contract Period
30 Sep 2026 - 30 Sep 2029 3-4 years
Recurrence
2029-09-01

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DISTRICT COUNCIL OF TANDRIDGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXTED
Postcode
RH8 0BT
Post Town
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ26 East Surrey
Delivery Location
Not specified
Local Authority
Tandridge
Electoral Ward
Limpsfield
Westminster Constituency
East Surrey

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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