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TDC 039073 - Domestic and District Gas Servicing and Maintenance (ITT)

District Council of Tandridge

This public procurement record has 7 releases in its history.

Award

04 Sep 2026 at 17:17

UK6 - Contract Award Notice
Award

04 Sep 2026 at 17:14

UK6 - Contract Award Notice
TenderUpdate

19 Jun 2026 at 11:45

UK4 - Tender Notice
TenderUpdate

02 Jun 2026 at 22:01

UK4 - Tender Notice
Tender

22 May 2026 at 11:08

UK4 - Tender Notice
Planning

15 Apr 2026 at 15:31

UK3 - Planned Procurement Notice
Planning

20 Mar 2026 at 16:37

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The District Council of Tandridge is procuring domestic and district gas servicing, maintenance, repair and installation services for its housing stock and related assets. The work covers annual landlord gas safety inspections and certification, planned preventative maintenance, responsive repairs, breakdowns and emergency call-outs, and installation or replacement of boilers, heating systems and associated components. It also includes communal and district heating plant, carbon monoxide detectors, flues, ventilation and other safety-critical equipment. The supplier is expected to manage compliance data and reporting, integrate with the Council’s asset management and compliance systems, support resident access and vulnerable residents, and contribute to decarbonisation and future low-carbon heating requirements. Delivery is for the Council’s housing assets in the Tandridge area.

The procurement has been awarded following a single-stage open procedure. Paynes Heating and Plumbing Services Ltd was selected for the sole lot, subject to the standstill period ending on 15 September 2026; the award was dated 4 September 2026. The awarded value is £10,436,730 gross. The award contract period is 1 November 2026 to 31 October 2029, with two optional one-year extensions available, potentially lasting until 31 October 2031. Fourteen bids were received and one reached the final stage. Evaluation weighted technical quality at 60%, commercial price at 30% and social value at 10%. The award remained pending at publication, with contract signature scheduled by 30 September 2026. Payment terms are 30 days from receipt of an undisputed invoice.

This procurement indicates substantial recurring demand from Tandridge Council for a full housing-gas compliance and maintenance service rather than isolated repair work. A credible future competitor would need the operational capacity to deliver annual inspections, planned and responsive maintenance, emergency call-outs, heating installations and communal or district plant servicing across a housing portfolio. Gas Safe registration, demonstrable workforce competence, ongoing training and strong statutory compliance controls are central requirements. Suppliers would also need reliable quality assurance, right-first-time performance, resident engagement and access arrangements, including support for vulnerable residents. Useful capability includes compliance data management, certification, asset-system integration and readiness for heat pumps, hybrid systems and other lower-carbon technologies. Evidence of apprenticeships, local employment and wider social value would strengthen a competing offer.

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Notice Information

Notice Title

TDC 039073 - Domestic and District Gas Servicing and Maintenance (ITT)

Notice Description

Tandridge District Council intends to procure a contract for the provision of domestic gas servicing, maintenance, repair, and installation services, including associated compliance activities, across its housing stock and related assets. The current intention is that the procurement will be conducted using the Open Procedure, comprising a single-stage tender process. The Council reserves the right to amend its procurement approach where appropriate. The services are expected to include, but are not limited to: - Annual gas safety inspections (Landlord Gas Safety Records - LGSRs) in accordance with the Gas Safety (Installation and Use) Regulations 1998 (as amended) - Planned preventative maintenance (PPM) of domestic gas appliances and systems - Responsive repairs and breakdown maintenance, including emergency and urgent call out services - Installation, replacement, and upgrade of domestic heating systems, including boilers and associated components - Compliance servicing and maintenance of communal and district heating plant, where applicable - Testing, servicing, and replacement of ancillary safety devices, including carbon monoxide detectors - Inspection and maintenance of flue systems, ventilation, and associated safety-critical components - Data management, compliance reporting, and certification, including integration with the Council's asset management and compliance systems The Council places significant importance on: Resident safety and full statutory compliance, including adherence to applicable legislation, regulatory standards, and industry best practice High-quality service delivery and right-first-time outcomes, supported by robust quality assurance and performance management arrangements Effective resident engagement, including access management and appropriate support for vulnerable residents Workforce competence and training, including Gas Safe registration and ongoing professional development Decarbonisation and future-proofing, including readiness to support low-carbon heating technologies (e.g. heat pumps and hybrid systems) where required Delivery of social value, including local employment opportunities, apprenticeships, and wider community benefits UK4: Tender notice published in accordance with the Procurement Act 2023 Notice identifier: 2026/S 000-047656 Procurement identifier (OCID): ocds-h6vhtk-0670c6 (view related notices Published 22 May 2026, 11:08am

Lot Information

Lot 1

Renewal: The contract may be extended by up to a further two (2) years, comprising two (2) optional extension periods of one (1) year each, exercisable at the sole discretion of the Authority. Any extension will be subject to satisfactory supplier performance, including achievement of key performance indicators, compliance with statutory obligations, and overall service delivery standards, as assessed by the Authority.

Planning Information

Pre Market Engagement Only

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0670c6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084122-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45259300 - Heating-plant repair and maintenance work

45331100 - Central-heating installation work

45333000 - Gas-fitting installation work

45333100 - Gas regulation equipment installation work

50720000 - Repair and maintenance services of central heating

50721000 - Commissioning of heating installations

Notice Value(s)

Tender Value
£7,000,000 £1M-£10M
Lots Value
£7,000,000 £1M-£10M
Awards Value
£10,436,730 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
7 Jul 2026Expired
Future Notice Date
27 Apr 2026Expired
Award Date
4 Sep 20261 weeks ago
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
2029-09-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
District Council of Tandridge
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXTED
Postcode
RH8 0BT
Postcode Area
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ26 East Surrey
Delivery Location
Not specified
Local Authority
Tandridge
Electoral Ward
Limpsfield
Westminster Constituency
East Surrey

Supplier Information

Number of Suppliers
1
Supplier Name

Paynes Heating & Plumbing Services Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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