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V4SDDC042 Election Printing

South Derbyshire District Council

This public procurement record has 2 releases in its history.

Award

20 May 2026 at 13:17

UK6 - Contract Award Notice
Tender

24 Mar 2026 at 12:41

UK4 - Tender Notice
Summary of the contracting process

South Derbyshire District Council sought to enhance their electoral services via a recent procurement process titled "V4SDDC042 Election Printing". This initiative falls under the services category with an emphasis on printed matter and related products, and printing and related services. Located in Swadlincote, UK, the council followed an open procurement method, ensuring competitive bidding for the comprehensive electoral services printing contract. Key dates included the tender period ending on 24th April 2026, with contract signing scheduled by 3rd June 2026. The awarded contract has been assigned to CIVICA ELECTION SERVICES LIMITED and is valued at £607,797.05 gross. The contract is structured to run from 1st July 2026 for an initial 24-month period, potentially extending to a total of 48 months.

This tender presents significant growth opportunities for companies specialising in electoral printing services, especially those capable of handling complex requirements like poll card production, ballot paper printing, and adaptation of postal vote stationery in compliance with Electoral Commission guidance. The open procedure and a focus on quality (weighted at 60%) as a key award criterion highlight the importance of high standards. SMEs were encouraged, as five out of eight final stage bids were from such entities, making it particularly favourable to medium-sized enterprises with proven expertise in printing services and the ability to adhere to strict statutory deadlines and data protection legislation. The potential extension options also hint at a long-term collaboration opportunity for the successful bidder.

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Notice Information

Notice Title

V4SDDC042 Election Printing

Notice Description

South Derbyshire District Council invites Tenders for the provision of comprehensive Electoral Services Printing. The successful supplier will be responsible for delivering a full range of electoral print materials essential to the administration of statutory electoral processes. This includes, but is not limited to: * Production and printing of poll cards * Printing of ballot papers for all electoral events * Supply and printing of postal vote stationery * Printing of canvass forms * Production of Individual Electoral Registration (IER) correspondence * Printing of postal vote review letters * Provision of braille ballot papers All services must be delivered in full compliance with Electoral Commission guidance, statutory deadlines, and all relevant data protection legislation, ensuring accuracy, security, and confidentiality throughout the lifecycle of the contract.

Lot Information

Lot 1

Renewal: 2+1+1 contract Extensions are at the sole discretion of the council

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0672a8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/046356-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22000000 - Printed matter and related products

79800000 - Printing and related services

Notice Value(s)

Tender Value
£520,000 £500K-£1M
Lots Value
£520,000 £500K-£1M
Awards Value
£506,497 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
20 May 20263 months ago
Submission Deadline
24 Apr 2026Expired
Future Notice Date
Not specified
Award Date
20 May 20263 months ago
Contract Period
1 Jul 2026 - 30 Jun 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Derbyshire District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWADLINCOTE
Postcode
DE11 0AH
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF East Midlands (England)
Local Authority
South Derbyshire
Electoral Ward
Swadlincote
Westminster Constituency
South Derbyshire

Supplier Information

Number of Suppliers
1
Supplier Name

Civica Election Services Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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