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Framework for the Provision of Inspection, Maintenance, and Repair of Physical Education Equipment, Outdoor Equipment and Play Areas

Glasgow City Council

This public procurement record has 2 releases in its history.

Award

26 Aug 2026 at 09:15

Award Notice
Tender

27 Mar 2026 at 16:04

Tender Notice
Summary of the contracting process

Glasgow City Council procured a framework for annual safety inspection, maintenance and repair of physical education equipment, outdoor equipment and play areas. The scope covers all Council education establishments, including gymnasiums, playgrounds, soft-play areas, games halls, sports halls, multi-use games areas, fitness suites and community gyms. The work is classified as playground equipment repair and maintenance services (CPV 50870000), with associated technical inspection and sports-facility maintenance. The framework uses a sole-supplier arrangement, with one supplier responsible for all elements. Delivery is across Glasgow City Council’s education establishments and community gyms in Glasgow. The Council is both the contracting authority and a central purchasing body, so the requirement provides a clear indication of its recurring need for specialist inspection, maintenance and repair services across a broad education and leisure estate.

The procurement has been completed through an open procedure and awarded under a framework arrangement to Sportsafe UK Ltd, an SME. The award was made on 27 April 2026 and the contract was signed on 8 June 2026. The contract value is £360,000. The framework is intended to run for four years, with recurrence identified for October 2029 and no renewal or additional-purchase option. Three bids were received, all from SMEs and all submitted electronically; three were from outside the EU. Evaluation weighted price at 65%, with quality covering Fair Work First, methodology, key personnel, training and future technology, complaints and non-conformance, and sustainability. Bidders needed relevant inspection, maintenance and repair experience, financial strength, named qualified staff and specified insurance cover.

This outcome indicates that Glasgow City Council values a specialist contractor able to manage inspection, planned maintenance and reactive repair across varied physical education, playground and community-gym equipment. A credible future competitor would need at least two relevant examples from the previous three years, demonstrating comparable work for education services and community gyms, with evidence of client, budget, dates, project delivery and specialist personnel. The requirement favours businesses with suitably qualified named staff, robust methodology, training and technology plans, effective complaints and non-conformance processes, and practical sustainability and Fair Work First arrangements. Strong financial controls and positive net worth are important, alongside substantial employer’s, public and products liability and professional indemnity insurance. Supply-chain users would also need resilient tracking systems, prompt subcontractor payment and evidence of reliable invoice performance.

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Notice Information

Notice Title

Framework for the Provision of Inspection, Maintenance, and Repair of Physical Education Equipment, Outdoor Equipment and Play Areas

Notice Description

Provision of services for the Annual Safety Inspection, Maintenance, and Repair of Physical Education and Outdoor Play Equipment within all Glasgow City Council's Education establishments (including gymnasiums, playgrounds, soft play areas, games halls, sports halls, Multi Use Games Areas (MUGA) and fitness suites) and Community Gyms. The Framework Agreement is expected to run for 4 years.

Lot Information

Lot 1

Provision of services for the Annual Safety Inspection, Maintenance, and Repair of Physical Education and Outdoor Play Equipment within all Glasgow City Council's Education establishments (including gymnasiums, playgrounds, soft play areas, games halls, sports halls, Multi Use Games Areas (MUGA) and fitness suites) and Community Gyms. Sole supplier will provide all elements of this contract. The Framework Agreement is expected to run for 4 years. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0676f5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081068-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

45212290 - Repair and maintenance work in connection with sports facilities

50870000 - Repair and maintenance services of playground equipment

71631000 - Technical inspection services

Notice Value(s)

Tender Value
£360,000 £100K-£500K
Lots Value
£360,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£360,000 £100K-£500K

Notice Dates

Publication Date
26 Aug 20261 months ago
Submission Deadline
27 Apr 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
October 2029

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Glasgow City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G2 1DU
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
1
Supplier Name

Sportsafe UK Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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