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CP2685-25 Fleet Management Software

Devon County Council

This public procurement record has 2 releases in its history.

Award

29 Sep 2026 at 10:26

UK6 - Contract Award Notice
Tender

13 Apr 2026 at 09:43

UK4 - Tender Notice
Summary of the contracting process

Devon County Council selected a cloud-hosted fleet management system for its Safety Compliance & Fleet Team, which manages the council’s vehicle fleet of more than 340 vehicles. The system is intended to support fleet management as a whole, including vehicle insurance and MOT compliance, maintenance, lifecycle management, accident resolution, and driver and escort compliance for safeguarding. The council sought an established solution proven in use by other organisations, with common pre-configured processes and workflows, to provide the basis for its future fleet management system. This is a software and fleet-management service requirement, rather than a vehicle purchase. Delivery is for Devon County Council in Devon, England.

The procurement is complete and the contract was awarded to Simplifi Solutions Limited on 13 August 2026. The award is worth £145,000 excluding VAT (£174,000 including VAT). The contract period runs from 12 October 2026 to 11 October 2029, with two optional 12-month extensions at the council’s discretion, taking the stated maximum end date to 11 October 2031. The competition used an open competitive flexible procedure. Five bids were received and three progressed to the final stage. Initial submissions were assessed on quality; shortlisted suppliers were assessed through a software trial and price, weighted 60% quality and 40% price. Participation conditions covered legal and financial capacity and technical ability, assessed using the procurement-specific questionnaire.

For suppliers who did not win, this award demonstrates Devon County Council’s demand for an integrated fleet-management platform serving a fleet of more than 340 vehicles, with roadworthiness and compliance at its core. A credible competitor for this buyer would need a mature, cloud-hosted system already proven in organisational use, with configurable workflows covering insurance and MOT checks, maintenance, vehicle lifecycle, accident handling, and driver and escort safeguarding compliance. Suppliers should be able to demonstrate legal and financial capacity and relevant technical ability, and be prepared to evidence their solution in a practical trial as well as provide a competitive, within-budget price. The final evaluation placed greater weight on quality than price, so demonstrable functional fit and performance in use were important alongside cost.

How relevant is this notice?

Notice Information

Notice Title

CP2685-25 Fleet Management Software

Notice Description

The Safety Compliance & Fleet Team within the Transport Coordination Service are responsible for the safe management and operation of Devon County Council's (DCC) vehicle fleet. This covers functions such as vehicle compliance (insurance & MOT), maintenance, lifecycle management, accident resolution and driver/escort compliance (safeguarding). DCC have a legal obligation to 'operate a system of work which ensures the vehicles are road worthy at all times, in accordance with The Guide to Maintaining Roadworthiness'. The service are looking to acquire a mature fleet management system which is proven in use by other organisations, and available with common pre-configured processes and workflows. The service currently manages a fleet of more than 340 vehicles and is seeking a cloud hosted software solution to support all aspects of fleet management. This will form the basis of Devon County Council's future Fleet Management System.

Lot Information

Lot 1

Renewal: 2 x 12 months, at the discretion of the Authority

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068092
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/091695-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

50111110 - Vehicle-fleet-support services

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£180,000 £100K-£500K
Lots Value
£180,000 £100K-£500K
Awards Value
£145,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
29 Sep 20261 weeks ago
Submission Deadline
19 May 2026Expired
Future Notice Date
Not specified
Award Date
13 Aug 20261 months ago
Contract Period
12 Oct 2026 - 11 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Devon County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER,
Postcode
EX2 4QD
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK43 Devon CC
Local Authority
Exeter
Electoral Ward
Newtown and St Leonard's
Westminster Constituency
Exeter

Supplier Information

Number of Suppliers
1
Supplier Name

SIMPLIFI SOLUTIONS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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