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Fleet Management Software

Devon County Council

This public procurement record has 1 release in its history.

Tender

13 Apr 2026 at 09:43

UK4 - Tender Notice
Summary of the contracting process

Devon County Council is seeking a cloud-hosted fleet management software solution to support its Safety Compliance & Fleet Team, responsible for handling the Council's vehicle fleet. The tender, titled "Fleet Management Software," falls under the IT services category and is part of a competitive flexible procedure. Located in Exeter, UK (region UKK43), the procurement process is currently at the tender stage, with a submission deadline of 19 May 2026. Vendors are invited to participate via the Supplying the South West Procurement portal, with potential award expected by 7 September 2026 and a contract period starting on 1 October 2026, lasting until 30 September 2029, with options for renewal. The contract is valued at £180,000, with a gross amount of £216,000, and is open to bids from businesses covered by international trade agreements like the GPA and CPTPP.

This tender presents a significant opportunity for IT service providers specialising in fleet management solutions to enhance Devon County Council's operational efficiency. The Council is particularly interested in solutions that include vehicle compliance, accident resolution, and lifecycle management. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, as the procurement process is designed to be inclusive and accessible. Businesses with a proven track record in providing scalable and reliable software that integrates common workflows and pre-configured processes stand to gain substantially by establishing a long-term partnership with a public sector authority.

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Notice Information

Notice Title

Fleet Management Software

Notice Description

The Safety Compliance & Fleet Team within the Transport Coordination Service are responsible for the safe management and operation of Devon County Council's (DCC) vehicle fleet. This covers functions such as vehicle compliance (insurance & MOT), maintenance, lifecycle management, accident resolution and driver/escort compliance (safeguarding). DCC have a legal obligation to 'operate a system of work which ensures the vehicles are road worthy at all times, in accordance with The Guide to Maintaining Roadworthiness'. The service are looking to acquire a mature fleet management system which is proven in use by other organisations, and available with common pre-configured processes and workflows. The service currently manages a fleet of more than 340 vehicles and is seeking a cloud hosted software solution to support all aspects of fleet management. This will form the basis of Devon County Council's future Fleet Management System.

Lot Information

Lot 1

Renewal: 2 x 12 months, at the discretion of the Authority

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068092
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033072-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£180,000 £100K-£500K
Lots Value
£180,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Apr 20264 months ago
Submission Deadline
19 May 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Devon County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX2 4QD
Postcode Area
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK43 Devon CC
Local Authority
Exeter
Electoral Ward
Newtown and St Leonard's
Westminster Constituency
Exeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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