Notice Information
Notice Title
Contract for Special Events PA and Equipment Hire
Notice Description
Swansea Council's Special Events Team delivers large-scale events across multiple venues, parks, and outdoor spaces throughout Swansea. Event sizes range from 200 to 180,000 attendees. To support these events, we require a comprehensive range of professional Public Address (PA) services. We are seeking a contractor who is reliable; able to supply a variety of high-quality sound equipment (including large-scale systems); provides excellent customer service; demonstrates strong sustainability credentials; and upholds exemplary health and safety standards. The contract for PA services will run for a 3-year period from 1 June 2026 to 31 May 2029, with the option to extend for up to an additional two years. Requirements will vary annually depending on which events proceed. Lots Overview This Requirement is divided into five lots. Suppliers may tender for one or more lots: 1. Lot 1 -- Wales Airshow (Distributed PA) 2. Lot 2 -- Swansea Bay 10k 3. Lot 3 -- Christmas Parade 4. Lot 4 - Swansea Fireworks Display 5. Lot 5 -- Additional Equipment / Ad-hoc PA Provision Smaller-scale events also require PA services throughout the year, sometimes at short notice. All dates for the next three years are subject to confirmation and depend upon events proceeding. A site visit can be arranged prior to tender submission if required.
Lot Information
1. Lot 1 -- Wales Airshow (Distributed PA)
1. Lot 1 -- Wales Airshow (Distributed PA) Please see Schedule 2 - Specification for Details
Renewal: Contract Period: 1st June 2026 - 31st May 2029 With the option to extend for a further 24 months
2. Lot 2 -- Swansea Bay 10k2. Lot 2 -- Swansea Bay 10k Please see Schedule 2 - Specification for Details
Renewal: Contract Period: 1st June 2026 - 31st May 2029 With the option to extend for a further 24 months
3. Lot 3 -- Christmas Parade3. Lot 3 -- Christmas Parade Please see Schedule 2 - Specification for Details
Renewal: Contract Period: 1st June 2026 - 31st May 2029 With the option to extend for a further 24 months
4. Lot 4 - Swansea Fireworks Display4. Lot 4 - Swansea Fireworks Display Please see Schedule 2 - Specification for Details
Renewal: Contract Period: 1st June 2026 - 31st May 2029 With the option to extend for a further 24 months
5. Lot 5 -- Additional Equipment / Ad-hoc PA Provision5. Lot 5 -- Additional Equipment / Ad-hoc PA Provision Please see Schedule 2 - Specification for Details
Renewal: Contract Period: 1st June 2026 - 31st May 2029 With the option to extend for a further 24 months
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06814c
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/033426-2026
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
48952000 - Public address systems
79952000 - Event services
79953000 - Festival organisation services
79954000 - Party organisation services
Notice Value(s)
- Tender Value
- £180,000 £100K-£500K
- Lots Value
- £180,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 13 Apr 20261 weeks ago
- Submission Deadline
- 11 May 20263 weeks to go
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 31 May 2026 - 31 May 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CITY & COUNTY OF SWANSEA
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- SWANSEA
- Postcode
- SA1 3SN
- Post Town
- Swansea
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL4 Mid and South West Wales
- Small Region (ITL 3)
- TLL43 Swansea
- Delivery Location
- TLL18 Swansea
-
- Local Authority
- Swansea
- Electoral Ward
- Waterfront
- Westminster Constituency
- Swansea West
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/033426-2026
13th April 2026 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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