Tender

PP-10175 Federation of Earlswood Schools Catering

THE FEDERATION OF EARLSWOOD SCHOOLS

This public procurement record has 1 release in its history.

Tender

15 Apr 2026 at 09:01

Summary of the contracting process

The Federation of Earlswood Schools in Redhill, Surrey, has initiated a tender process for catering services under project reference PP-10175. This active tender, titled "Federation of Earlswood Schools Catering," focuses on school meals and catering services for its primary phase federation, encompassing Earlswood Infant and Nursery School and Earlswood Junior School. The procurement process follows an open procedure and is accelerated, falling under a light touch regime. The tender period for submissions ends on 5th May 2026, with an award date scheduled for 25th May 2026. The contract’s initial term is set for three years starting from 1st September 2026, with possibilities for extensions thereafter. The value of the contract is estimated to be £850,000, and responses must be submitted through the In-Tend online portal.

This tender provides significant opportunities for businesses specialising in catering services, particularly those experienced in handling large-scale operations such as school meal provisions. Companies with expertise in delivering high-quality meals within educational settings and meeting diverse dietary needs will find this tender particularly relevant. The Federation of Earlswood Schools, a sub-central government public authority, is overseeing the procurement with Place Group Ltd acting as procurement agent. Given the substantial contract value and the open nature of the procedure, this tender is poised to attract businesses capable of innovating within the public sector's catering space, fostering potential for growth and partnership.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

PP-10175 Federation of Earlswood Schools Catering

Notice Description

The Federation of Earlswood Schools is a well-established primary phase federation located in Redhill, Surrey, serving the local Earlswood community across two nearby sites: Earlswood Infant and Nursery School and Earlswood Junior School. Together, the Federation provides education from Nursery through to Year 6 Further information on the Client's requirements can be found at Attachment 1 Specification and Attachment 2 Client Data. The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.

Lot Information

Lot 1

Renewal: Option to extend for two further one-year periods at the discretion of the Client

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068294
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034032-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

55 - Hotel, restaurant and retail trade services


CPV Codes

15894210 - School meals

55523100 - School-meal services

55524000 - School catering services

Notice Value(s)

Tender Value
£708,333 £500K-£1M
Lots Value
£708,333 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Apr 20261 weeks ago
Submission Deadline
5 May 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
THE FEDERATION OF EARLSWOOD SCHOOLS
Additional Buyers

PLACE GROUP LTD

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
REDHILL
Postcode
RH1 6DZ
Post Town
Redhill
Country
England

Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
TLJ2 Surrey, East and West Sussex

Local Authority
Cornwall
Electoral Ward
Penzance Promenade
Westminster Constituency
St Ives

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-068294-2026-04-15T10:01:14+01:00",
    "date": "2026-04-15T10:01:14+01:00",
    "ocid": "ocds-h6vhtk-068294",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PCPQ-3325-VRHZ",
            "name": "The Federation of Earlswood Schools",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PCPQ-3325-VRHZ"
            },
            "address": {
                "streetAddress": "EARLSWOOD INFANT & NURSERY SCHOOL, St. Johns Road",
                "locality": "Redhill",
                "postalCode": "RH1 6DZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ26"
            },
            "contactPoint": {
                "email": "infojuniors@earlswood.surrey.sch.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-04395705",
            "name": "Place Group Ltd",
            "identifier": {
                "scheme": "GB-COH",
                "id": "04395705"
            },
            "address": {
                "streetAddress": "The Regent, Chapel Street",
                "locality": "Penzance",
                "postalCode": "TR18 4AE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK30"
            },
            "contactPoint": {
                "name": "Valentina Cristea",
                "email": "Valentina.Cristea@place-group.com",
                "telephone": "+448452577050"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Procurement Agent on behalf of client",
            "details": {
                "url": "https://in-tendhost.co.uk/placegroup/aspx/Home"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PCPQ-3325-VRHZ",
        "name": "The Federation of Earlswood Schools"
    },
    "tender": {
        "id": "PP-10175",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "PP-10175 Federation of Earlswood Schools Catering",
        "description": "The Federation of Earlswood Schools is a well-established primary phase federation located in Redhill, Surrey, serving the local Earlswood community across two nearby sites: Earlswood Infant and Nursery School and Earlswood Junior School. Together, the Federation provides education from Nursery through to Year 6 Further information on the Client's requirements can be found at Attachment 1 Specification and Attachment 2 Client Data. The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "15894210",
                        "description": "School meals"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55523100",
                        "description": "School-meal services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55524000",
                        "description": "School catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ2",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 850000,
            "amount": 708333.33,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "Light touch contract"
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Tender responses, and all clarifications and correspondence, must be submitted using the In-Tend portal at the following link, under project reference PP-10175: https://in-tendhost.co.uk/placegroup",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-05-05T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-27T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-05-25T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 850000,
                    "amount": 708333.33,
                    "currency": "AED"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality Assessment",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price Assessment",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2029-08-31T23:59:59+01:00",
                    "maxExtentDate": "2031-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for two further one-year periods at the discretion of the Client"
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Tender documentation and all correspondence will be managed via the InTend portal under project reference PP-10175. Please register on the portal and express interest in the project to access the tender documentation.",
                "url": "https://in-tendhost.co.uk/placegroup"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "034032-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/034032-2026",
                "datePublished": "2026-04-15T10:01:14+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "As per the contract terms and conditions included as part of the tender documentation"
        },
        "riskDetails": "Please see section 7 of Part A of the tender documentation for details of contract risks and dependencies"
    },
    "language": "en"
}