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FHFT - NC - Electronic Document Management Solution (EDMS)

FRIMLEY HEALTH NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Award

16 Apr 2026 at 09:51

UK5 - Transparency Notice
Summary of the contracting process

Frimley Health NHS Foundation Trust, located in Frimley, United Kingdom, has completed its procurement process for an Electronic Document Management Solution (EDMS). The procurement falls under a direct award method, referencing the NHS Commercial Solutions framework and the Digital Document Solutions framework to ensure value for money. The procurement is categorised in the services industry, specifically targeting document management software packages and services. The contract, awarded to Hyland UK Operations Limited, based in Maidenhead, is scheduled to commence on 1st June 2026 and conclude on 31st May 2029. Key dates include a pending signature milestone due by 18th May 2026. The total value of the contract stands at £605,682.82, reflecting its significance within the public authority-central government sector.

This tender offers substantial business growth opportunities for companies specialising in document management solutions and services. As the award was made through a direct procurement process, businesses with an established presence or experience in providing digital document solutions for healthcare can find valuable prospects. Large enterprises capable of delivering comprehensive electronic documentation platforms will be particularly suited to such opportunities, as demonstrated by Hyland UK Operations Limited's role as the supplier. Engaging in similar tendering processes with public health institutions could pave the way for expanding technological offerings and enhancing service capabilities in the healthcare sector.

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Notice Information

Notice Title

FHFT - NC - Electronic Document Management Solution (EDMS)

Notice Description

A secure digital platform to be used by the Trust to create, store, manage and retrieve patient records and operational documents.

Procurement Information

Benchmarking has been carried out via the NHS Commercial Solutions - Digital Document Solutions framework with suppliers that have the capability to provide an EDMS solution to establish value for money.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0683bb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034505-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48311000 - Document management software package

72512000 - Document management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£504,735 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
16 Apr 20264 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
16 Apr 20264 months ago
Contract Period
1 Jun 2026 - 31 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FRIMLEY HEALTH NHS FOUNDATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
FRIMLEY
Postcode
GU16 7UJ
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Surrey Heath
Electoral Ward
Frimley
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

HYLAND UK OPERATIONS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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