D3 Tenders | FHFT - NC - Electronic Document Management Solution (EDMS)

Notice Information

Get alerts for notices like these

Notice Title

FHFT - NC - Electronic Document Management Solution (EDMS)

Notice Description

A secure digital platform to be used by the Trust to create, store, manage and retrieve patient records and operational documents.

Procurement Information

Benchmarking has been carried out via the NHS Commercial Solutions - Digital Document Solutions framework with suppliers that have the capability to provide an EDMS solution to establish value for money.

Notice Details

Get alerts for notices like these

Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-0683bb
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/034505-2026
Current Stage: Award
All Stages: Award

Procurement Classification

Notice Type: UK5 - Transparency Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Direct
Procurement Method Details: Direct award
Tender Suitability: Not specified
Awardee Scale: Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48311000 - Document management software package

72512000 - Document management services

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: £504,735 £500K-£1M
Contracts Value: Not specified

Notice Dates

Publication Date: 16 Apr 20261 weeks ago
Submission Deadline: Not specified
Future Notice Date: Not specified
Award Date: 16 Apr 20261 weeks ago
Contract Period: 31 May 2026 - 31 May 2029 3-4 years
Recurrence: Not specified

Notice Status

Tender Status: Complete
Lots Status: Complete
Awards Status: Pending
Contracts Status: Not Specified

Buyer & Supplier

Get alerts for notices like these

Contracting Authority (Buyer)

Main Buyer: FRIMLEY HEALTH NHS FOUNDATION TRUST
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: FRIMLEY
Postcode: GU16 7UJ
Post Town: Guildford
Country: England
Major Region (ITL 1): TLJ South East (England)
Basic Region (ITL 2): TLJ2 Surrey, East and West Sussex
Small Region (ITL 3): TLJ25 West Surrey
Delivery Location: Not specified
Local Authority: Surrey Heath
Electoral Ward: Frimley
Westminster Constituency: Surrey Heath

Supplier Information

Number of Suppliers: 1
Supplier Name: HYLAND UK OPERATIONS

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/034505-2026
16th April 2026 - Transparency notice on Find a Tender

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0683bb-2026-04-16T09:51:53+01:00",
    "date": "2026-04-16T09:51:53+01:00",
    "ocid": "ocds-h6vhtk-0683bb",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-NHS-RDU",
            "name": "FRIMLEY HEALTH NHS FOUNDATION TRUST",
            "identifier": {
                "scheme": "GB-NHS",
                "id": "RDU"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PLMQ-6855-CXLL"
                }
            ],
            "address": {
                "streetAddress": "Portsmouth Road",
                "locality": "Frimley",
                "postalCode": "GU16 7UJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ25"
            },
            "contactPoint": {
                "name": "Babs Paine",
                "email": "barbara.paine@nhs.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.fhft.nhs.uk",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-04429260",
            "name": "HYLAND UK OPERATIONS LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "04429260"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PLMD-5712-PYNP"
                }
            ],
            "address": {
                "streetAddress": "Ground Floor The Place",
                "locality": "Maidenhead",
                "postalCode": "SL6 1AF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ11"
            },
            "contactPoint": {
                "email": "governmentcontracts@hyland.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.hyland.com/en",
                "scale": "large",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-NHS-RDU",
        "name": "FRIMLEY HEALTH NHS FOUNDATION TRUST"
    },
    "tender": {
        "id": "FHFT - NC - Electronic Document Management Solution (EDMS) W183207",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "FHFT - NC - Electronic Document Management Solution (EDMS)",
        "description": "A secure digital platform to be used by the Trust to create, store, manage and retrieve patient records and operational documents.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "Benchmarking has been carried out via the NHS Commercial Solutions - Digital Document Solutions framework with suppliers that have the capability to provide an EDMS solution to establish value for money.",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "additionalRepeatExtensionPartialReplacement"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "pending",
            "value": {
                "amountGross": 605682.82,
                "amount": 504735.69,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-04429260",
                    "name": "HYLAND UK OPERATIONS LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "48311000",
                            "description": "Document management software package"
                        },
                        {
                            "scheme": "CPV",
                            "id": "72512000",
                            "description": "Document management services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKJ",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-06-01T00:00:00+01:00",
                "endDate": "2029-05-31T23:59:59+01:00"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "034505-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/034505-2026",
                    "datePublished": "2026-04-16T09:51:53+01:00",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-05-18T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "language": "en"
}