Online Payments

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0685c1-2026-06-18T18:44:26+01:00",
    "date": "2026-06-18T18:44:26+01:00",
    "ocid": "ocds-h6vhtk-0685c1",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPHJ-6982-JPXY",
            "name": "the Education Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPHJ-6982-JPXY"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "Belfast",
                "postalCode": "BT12NQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "edis.procurement@eani.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.eani.org.uk",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPHJ-6982-JPXY",
        "name": "the Education Authority"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Education Authority Northern Ireland (EANI), in preparation for a procurement process, wish to engage with the market to seek supplier views and feedback on potential approaches for an Online Payment System. Suppliers who wish to participate in the pre market engagement exercise should complete the pre-market engagement questionnaire on eTendersNI under the CfT CA Unique ID EANI-5236. Further information including the questionnaire can be downloaded from the CfT Documents section of the project on eTendersNI. Suppliers also have the opportunity to submit queries regarding the project via the eTendersNI messaging function. The questionnaire must be completed and submitted no later than 3 pm 08th May 2026 There are no documents to be completed other than the questionnaire. Any information gathered through this market consultation exercise will inform internal business planning and any possible subsequent procurement process and will NOT be appraised in any future tender evaluation exercise. Please note that participation or nonparticipation in this preliminary market consultation exercise shall not prevent any supplier from participating in any potential procurement process, nor is it intended that any information supplied shall place any supplier at an advantage or disadvantage in any forthcoming procurement process. For the avoidance of doubt, this is the scoping phase of the project and is not part of a formal procurement process.",
                "dueDate": "2026-05-08T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "035395-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/035395-2026",
                "datePublished": "2026-04-17T17:15:27+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "EDIS-25-003",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Online Payments",
        "description": "The EA invites tenders for a Provision of an Online Payment Solution. The scope of this procurement is to provide an accessible, secure Online Payment Solution (OLP) for schools, minimising the need for and risks and costs associated with cash handling in these schools. The legacy process of schools receiving monies from parents is one that involves sending cash or cheques with pupils to school. Payments cover a range of items and activities e.g. school meals, milk, school trips, clubs, and equipment purchase. The OLP system will facilite usage by parents to pay for a range of activities for the duration of the Contract. The Contract will be valid for a period of five years, with the option to extend for period / s up to 24 months, subject to funding. At the time of tender issue (June 2026) there is no formal EA wide contract to provide online payment facilities to the schools by the EA, however, some schools have independently procured and implemented their own solutions over recent years. This Contract is let by the Northern Ireland Education Authority (\"EA\") and is open to the EA, including the NI educational bodies listed below. At some point during the life of the Contract these bodies may wish to utilise the Contract (though they are not obligated to do so) and must have access, at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place. These bodies include; Primary, Post Primary and Special schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained) (https://www.education-ni.gov.uk/services/schools-plus)",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50324000",
                        "description": "Support services of personal computers"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 18000000,
            "amount": 15000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "techniques": {
            "hasDynamicPurchasingSystem": true
        },
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2027-01-08T00:00:00+00:00",
                    "endDate": "2032-01-07T23:59:59+00:00",
                    "maxExtentDate": "2034-01-06T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 18000000,
                    "amount": 15000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "AC1 Implementation",
                            "numbers": [
                                {
                                    "number": 12,
                                    "weight": "percentageExact"
                                }
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                        },
                        {
                            "type": "quality",
                            "name": "AC2 Integration",
                            "numbers": [
                                {
                                    "number": 8,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "AC3 Reporting",
                            "numbers": [
                                {
                                    "number": 2,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "AC4 Testing",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "AC5 Training",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "AC6 Ongoing Support",
                            "numbers": [
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                        },
                        {
                            "type": "quality",
                            "name": "AC7 Social Value",
                            "numbers": [
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                                    "weight": "percentageExact"
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                        },
                        {
                            "type": "price",
                            "name": "AC8 Price",
                            "numbers": [
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                                    "number": 50,
                                    "weight": "percentageExact"
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                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "N/A"
                        },
                        {
                            "type": "technical",
                            "description": "The conditions of participation relating to technical ability are contained in the procurement document \"EdiS-25-003 Specific Tender Instructions and Assessment Methodology\". EA will assess responses to the conditions of participation relating to technical ability in accordance with the scoring method and scoring matrix provided within the procurement document in reation to question CoP 1 Capability and Expertise."
                        }
                    ]
                },
                "renewal": {
                    "description": "For period/s up to 24 months at EA's sole discretion and subject to business case approval."
                }
            }
        ],
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Tender must be submitted electronically via the following; https://etendersni.gov.uk/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-08-14T15:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-08-04T15:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-11-30T23:59:59+00:00"
        },
        "lotDetails": {
            "noLotsDivisionRationale": "Responses to the preliminary market engagement exercise indicated a strong competitive market for a single Online Payments System"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "057787-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/057787-2026",
                "datePublished": "2026-06-18T18:44:26+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Payment Milestones will be structured around a combination of fixed and activity-based milestones, reflecting the phased implementation approach and the variable nature of supplier revenues linked to the uptake of the Online Payment System. Initial milestones for Technical Set-up and Implementation, and Non-Technical Set-up and Implementation (for the Pilot Phase), will be delivered over defined periods from contract commencement and costs paid following completion of the Satisfaction Certificate by the Buyer (please refer to Mid Tier Schedule 8 Implementation Plan and Testing). Following completion of the pilot phase, payment milestones will transition to a recurring quarterly model (Quarterly Online Payment Solution Uptake & Payment Milestone) aligned to the Phase 1 and Phase 2 Implementation Plan as outlined in section 6 of the Specification of Requirements. These milestones are linked to the number of schools onboarded in each quarterly period and will be paid based on the costs provided within the Financial Response. Suppliers should note that, due to the demand-led and variable nature of onboarding schools to the Online Payment System, payments will be proportionate to actual uptake achieved."
        },
        "riskDetails": "This is a new Contract for EA, and at the time of tender issue (June 2026) there is no formal EA wide contract to provide online payment facilities to the schools by the EA, however, some schools have independently procured and implemented their own solutions over recent years. EA has limited access to that data, and the tender value has been estimated based upon the notional data within the Financial Response document. As such, demand on the Contract may be greater or less than the value estimate provided. The Buyer cannot guarantee any level of business but reserves the right to increase the value of the Contract should demand on the Contract be greater than estimated, either in relation to usage, transaction fees or any other demand led cost under the Contract. Suppliers should note that, due to the demand-led and variable nature of onboarding schools to the Online Payment System, payments will be proportionate to actual uptake achieved."
    },
    "language": "en"
}