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MVDC - Parking Pay Terminals

Mole Valley District Council

This public procurement record has 2 releases in its history.

Tender

08 Sep 2026 at 12:44

UK4 - Tender Notice
Planning

20 Apr 2026 at 09:59

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Mole Valley District Council is procuring the replacement of its parking payment terminals and ongoing servicing and maintenance. The requirement covers 41 new terminals across 23 car parks in Mole Valley, including the Swan Centre multi-storey car park in Leatherhead, St Martin’s Walk multi-storey car park in Dorking and other surface car parks. The terminals must accept cash and card payments and support payment wallets. The requirement also includes installation, servicing and maintenance of the terminal estate. There is an option for two additional terminals at the car parks serving Leatherhead Leisure Centre. This is primarily a supply and associated maintenance opportunity for parking equipment providers operating in Mole Valley, Surrey.

The procurement has reached tender: the Council invited offers through an open procedure. The tender submission deadline is 8 October 2026 at 12:00, and enquiries must be submitted by 28 September 2026 at 17:00. The contract is scheduled to start on 18 December 2026, with installation works commencing on 4 January 2027, and run until 30 April 2034. Its estimated value is £315,000 excluding VAT, or £378,000 including VAT. There is one lot, identified as suitable for small and medium-sized enterprises. Tenders will be evaluated on price weighted at 70% and quality weighted at 30%. Electronic submission is allowed, in English.

This opportunity suits suppliers that can provide, install and support public car-park payment terminals capable of handling cash, card payments and digital wallets. Bidders should be able to replace an existing estate of operational and out-of-service equipment across multi-storey and surface car parks, coordinate installation works and provide reliable servicing and maintenance over a long operating period. Relevant experience in parking technology, payment systems, field engineering and planned or reactive maintenance would place suppliers well. The scale is appropriate for an SME able to deliver a multi-site service and maintain consistent support across Mole Valley, including Leatherhead and Dorking. Suppliers should be prepared to meet the technical and quality requirements in the tender documents.

How relevant is this notice?

Notice Information

Notice Title

MVDC - Parking Pay Terminals

Notice Description

Mole Valley District Council (the Council) invites tenders for the provision of Parking Pay Terminals & ongoing maintenance services. The Council has 23 car parks across Mole Valley including the Swan Centre multi-storey car park in Leatherhead and the St Martin's Walk multi-storey car park in Dorking with the remainder being surface car parks. The Council currently has 40 operational pay terminals (in addition to 4 out of service), 33 of which are more than 15 years old and only take cash payments. The Council requires the current pay terminal portfolio to be replaced with 41 new payment terminals (with the option for 2 additional pay terminals in Leatherhead Leisure Centre car parks) which accept cash and card payments in addition to allowing the use of payment wallets. The Council also requires the supplier to service and maintain the payment terminals for the next seven years. The Commencement Date for the delivery of the goods and services is scheduled to be on 18th December 2026 at 00:00 hours (with required installation works to commence from 4th January 2027). The Contract will be awarded for a period of 12 days, 4 months and 7 years until 30th April 2034 (after the first 12 days and 4 months, the 1st of May of each contract year will be subsequently treated as the 'contract anniversary').

Planning Information

​​The council is approaching the market to request interested suppliers contact stella.keen@molevalley.gov.uk to obtain a copy of our Pre Market Engagement Questionnaire for this planned procurement. We are not looking for a detailed response and we would expect that the questions take no longer than an hour to complete. Please send your answers to these questions to stella.keen@molevalley.gov.uk by 12:00pm Friday 1st May 2026.The responses to this questionnaire will provide the Council with useful market insight and is not part of any competitive tender, nor does this indicate that the Council will undertake any contract award relating to this requirement in the future. Any information provided will be treated in confidence and only used to inform the Council about current market conditions and supplier preferences. Failing to respond to this questionnaire will not mean exclusion from any potential tendering opportunity going forward. The Council cannot guarantee any inclusion in any potential tendering opportunity if you do respond to this Questionnaire.​

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0685e8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084855-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

50 - Repair and maintenance services

CPV Codes

38730000 - Parking meters

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£315,000 £100K-£500K
Lots Value
£315,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20261 weeks ago
Submission Deadline
8 Oct 20263 weeks to go
Future Notice Date
1 Jul 2026Expired
Award Date
Not specified
Contract Period
18 Dec 2026 - 30 Apr 2034 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Mole Valley District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DORKING
Postcode
RH4 1SJ
Postcode Area
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ26 East Surrey
Delivery Location
TLJ26 East Surrey
Local Authority
Mole Valley
Electoral Ward
Dorking North
Westminster Constituency
Dorking and Horley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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