Planning

Provision of HRIS & Payroll System

TOGETHER HOUSING ASSOCIATION LIMITED

This public procurement record has 1 release in its history.

Planning

20 Apr 2026 at 10:58

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Together Housing Association Limited is currently in the planning stage for a procurement process concerning the provision of HRIS & Payroll systems, either as separate or integrated systems. The procurement is focused within the industry category of business transaction and personal business software packages and payroll management services. This process is situated in the United Kingdom, with delivery extending across multiple regions, including UKC, UKD, UKE, UKF, and others. Together Housing is aiming to engage with potential suppliers to explore market solutions and understand cost structures, with a market engagement deadline for questionnaire submissions set for 18th May 2026.

This tender presents an opportunity for businesses specialising in HRIS and payroll solutions to offer their expertise and products to a major public undertaking. Particularly suited to SMEs, the procurement offers a considerable timeframe, with the potential contract commencing on 3rd April 2028 and concluding on 2nd April 2032. Companies seeking to expand their footprint in the UK public sector and those with competitive cost mechanisms and innovative solutions stand to benefit significantly from participating in this process, thereby enhancing business growth and market presence.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Provision of HRIS & Payroll System

Notice Description

Together Housing Association Ltd (THA) are seeking to engage with suppliers in connection with the provision of HRIS & Payroll systems, whether that be a separate HRIS and Payroll system or an integrated system. THA wish to speak with suppliers to expand our understanding of the market, understand the available solutions and functionality of those solutions, as well as the likely associated costs and cost influencers/mechanisms for savings which may be available to us.

Planning Information

Together Housing Association Ltd (THA) is seeking to engage with suppliers in connection with the provision of HRIS & Payroll systems, whether that be a separate HRIS and Payroll system or an integrated system. THA wish to speak with suppliers to expand our understanding of the market, understand the available solutions and functionality of those solutions, as well as the likely associated costs and cost influencers/mechanisms for savings which may be available to us. Interested suppliers should email thgprocurementeoi@togetherhousing.co.uk in order to receive a copy of our market engagement questionnaire. Completed questionnaires should be returned to thgprocurementeoi@togetherhousing.co.uk no later than 18th May 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068631
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/035571-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48400000 - Business transaction and personal business software package

79211110 - Payroll management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Apr 20264 days ago
Submission Deadline
Not specified
Future Notice Date
18 May 20264 weeks to go
Award Date
Not specified
Contract Period
2 Apr 2028 - 2 Apr 2032 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TOGETHER HOUSING ASSOCIATION LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HALIFAX
Postcode
HX1 2EB
Post Town
Halifax
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Calderdale
Electoral Ward
Town
Westminster Constituency
Halifax

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-068631-2026-04-20T11:58:50+01:00",
    "date": "2026-04-20T11:58:50+01:00",
    "ocid": "ocds-h6vhtk-068631",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-CHC-28687R",
            "name": "Together Housing Association Limited",
            "identifier": {
                "scheme": "GB-CHC",
                "id": "28687R"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PQJG-5434-MPPM"
                }
            ],
            "address": {
                "streetAddress": "Bull Green House",
                "locality": "Halifax",
                "postalCode": "HX1 2EB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE44"
            },
            "contactPoint": {
                "email": "thg.procurement@togetherhousing.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicUndertaking",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public undertaking"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-CHC-28687R",
        "name": "Together Housing Association Limited"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Together Housing Association Ltd (THA) is seeking to engage with suppliers in connection with the provision of HRIS & Payroll systems, whether that be a separate HRIS and Payroll system or an integrated system. THA wish to speak with suppliers to expand our understanding of the market, understand the available solutions and functionality of those solutions, as well as the likely associated costs and cost influencers/mechanisms for savings which may be available to us. Interested suppliers should email thgprocurementeoi@togetherhousing.co.uk in order to receive a copy of our market engagement questionnaire. Completed questionnaires should be returned to thgprocurementeoi@togetherhousing.co.uk no later than 18th May 2026.",
                "dueDate": "2026-05-18T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "035571-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/035571-2026",
                "datePublished": "2026-04-20T11:58:50+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-068631",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of HRIS & Payroll System",
        "description": "Together Housing Association Ltd (THA) are seeking to engage with suppliers in connection with the provision of HRIS & Payroll systems, whether that be a separate HRIS and Payroll system or an integrated system. THA wish to speak with suppliers to expand our understanding of the market, understand the available solutions and functionality of those solutions, as well as the likely associated costs and cost influencers/mechanisms for savings which may be available to us.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48400000",
                        "description": "Business transaction and personal business software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79211110",
                        "description": "Payroll management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKD",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2028-04-03T00:00:00+01:00",
                    "endDate": "2032-04-02T23:59:59+01:00"
                },
                "status": "planning"
            }
        ],
        "status": "planning"
    },
    "language": "en"
}