The Provision of a Leisure Management System

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    "date": "2026-04-23T11:53:05+01:00",
    "ocid": "ocds-h6vhtk-068973",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWHP-2369-JPYL",
            "name": "Caerphilly County Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWHP-2369-JPYL"
            },
            "address": {
                "streetAddress": "Penallta House, Tredomen Park",
                "locality": "Hengoed",
                "postalCode": "CF82 7PG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL16"
            },
            "contactPoint": {
                "name": "Jessica Thomas",
                "email": "thomaj11@caerphilly.gov.uk",
                "telephone": "01443863382"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "http://www.caerphilly.gov.uk",
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                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWHP-2369-JPYL",
        "name": "Caerphilly County Borough Council"
    },
    "tender": {
        "id": "CCBC/PS2976/26/JT",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "The Provision of a Leisure Management System",
        "description": "The Council has a requirement to procure a modern, scalable, secure and accessible Leisure Management System (LMS) to support the delivery of leisure services across the County Borough. The system will be used by customers, staff, and administrators, and must support full self-service capabilities. It must comply with relevant Welsh and UK public sector standards and be suitable for integration into a local authority digital ecosystem. The Council aims to increase usage and income at its leisure centres by enhancing customer experience through improved communications, digital self-service and targeted marketing, while supporting corporate and national objectives around health, wellbeing and social inclusion. The approach focuses on building customer loyalty and delivering best value via stable, data-informed service improvements. The Council's Sport & Leisure Services consist of 9x leisure centres, 1x Athletics Hub, 1x Centre for Sporting Excellence and 4x School Sport Facilities. Park Services consists of 116x grass pitches, which play host to several thousand rugby, football and cricket matches each year as well as sport and public events.",
        "status": "active",
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                "additionalClassifications": [
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                        "description": "Software package and information systems"
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                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL16",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
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            "amount": 1300000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "his procurement is being conducted using the Competitive Flexible Procedure in accordance with the Procurement Act 2023. The procedure will involve a multi-stage evaluation process, including an initial compliance assessment followed by scored evaluation stages. The Council may shortlist bidders, invite system demonstrations, and seek clarifications in order to identify the Most Advantageous Tender. The precise structure of the procedure and evaluation stages is set out in the tender documentation."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
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        "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
        "submissionTerms": {
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        "tenderPeriod": {
            "endDate": "2026-05-26T12:00:00+01:00"
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        "enquiryPeriod": {
            "endDate": "2026-05-14T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-07-10T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 1560000,
                    "amount": 1300000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality Questions",
                            "description": "Quality Questions",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Price",
                            "numbers": [
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                                    "number": 35,
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                        {
                            "type": "quality",
                            "name": "System Demonstration",
                            "description": "System Demonstration",
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                                    "weight": "percentageExact"
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                            ]
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                "suitability": {
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                "contractPeriod": {
                    "startDate": "2027-09-01T00:00:00+01:00",
                    "endDate": "2032-08-31T23:59:59+01:00",
                    "maxExtentDate": "2037-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Council reserves the right to extend the contract for a further period of up to 60 months."
                },
                "hasOptions": true,
                "options": {
                    "description": "The Council reserves the right to purchase additional products, modules, licences and/or services during the contract term, where these are related to and enhance or extend the functionality of the solution within the scope of this procurement."
                }
            }
        ],
        "documents": [
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "Documents can be accessed via: https://supplierlive.proactisp2p.com/Account/Login"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "037008-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/037008-2026",
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    },
    "language": "en"
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