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ID 6509258 - DFC - NMNI - Key management system for all museum sites - PRE-MARKET ENGAGEMENT

National Museums NI

This public procurement record has 1 release in its history.

Planning

23 Apr 2026 at 15:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The National Museums Northern Ireland, acting under the Department for Communities, is in the planning stage of a procurement process dedicated to implementing a Key Management System across all its museum sites. This tender is conducted under Northern Irish devolved regulations and seeks to engage with the market through a preliminary engagement questionnaire, which must be completed by 26th May 2026. Situated in Holywood, the buying organisation invites interested parties to participate in this procurement for goods and services, particularly focusing on security equipment and systems support services.

This tender presents a promising business growth opportunity, particularly for firms specialising in security systems and technical support services. Valued at approximately £4.8 million, it spans a potential contract period of eight years, demonstrating substantial commercial advantage for capable bidders. Businesses that have experience in providing security and computer support services are well-suited to compete and fulfil the requirements of this extensive contract, with the procurement process set to formally begin post the preliminary market engagement. The strategic execution of this Key Management System could pioneer advancements in digital security management across the museum infrastructure in Northern Ireland.

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Notice Information

Notice Title

ID 6509258 - DFC - NMNI - Key management system for all museum sites - PRE-MARKET ENGAGEMENT

Notice Description

**Preliminary Market Engagement** The Department for Communities, National Museums Northern Ireland (NMNI), is preparing to initiate a procurement process to establish a contract for a the provision, support and maintenance of a Key Management System for all NMNI sites. The contract duration is estimated to be 8 years. The potential scale and scope of this contract is such that it offers a significant opportunity to bidders. Prior to initiating the procurement, NMNI wishes to establish the level of market interest in participating in the procurement process. The questionnaire must be completed and submitted via eTendersNI by the engagement deadline of 3pm on 26th May 2026. Please see document entitled "ID 6509258 - PME Questionnaire Key Management System" in CfT documents for further detail.

Planning Information

If you wish to participate in the Contracting Authority’s Preliminary Market Engagement for this requirement, a questionnaire for completion is available via eTendersNI under ID 6509258. The questionnaire must be completed and submitted via eTendersNI by the engagement deadline date and time detailed above.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0689d6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/037173-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

72 - IT services: consulting, software development, Internet and support

CPV Codes

35000000 - Security, fire-fighting, police and defence equipment

35100000 - Emergency and security equipment

35120000 - Surveillance and security systems and devices

35121000 - Security equipment

44520000 - Locks, keys and hinges

72220000 - Systems and technical consultancy services

72250000 - System and support services

72253000 - Helpdesk and support services

72253200 - Systems support services

72500000 - Computer-related services

72610000 - Computer support services

72611000 - Technical computer support services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Apr 20264 months ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 20265 days to go
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Museums NI
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HOLYWOOD
Postcode
BT18 0EU
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN09 Ards and North Down
Delivery Location
TLN Northern Ireland
Local Authority
Ards and North Down
Electoral Ward
Cultra
Westminster Constituency
North Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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