Planning

Pre-market Engagement Notice for Automated Highways Monitoring Hardware and Software.

DENBIGHSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

29 Apr 2026 at 15:21

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Denbighshire County Council is initiating a procurement process focused on providing digital and technological solutions for improving highway safety inspections and data processing. The process is currently at the planning stage, with a market engagement notice published on 29th April 2026. The council invites suppliers to submit an overview of their solutions by 13th May 2026, aiming to discover readily available systems with minimal configuration. The procurement targets the 'Software package and information systems' and 'IT services', focusing on services and goods categories, necessary for Ruthin, UKL13 region of the United Kingdom.

This tender offers substantial business growth opportunities, particularly for firms specialising in digital technology, software development, and IT services. Companies with innovative solutions that integrate seamlessly with existing systems, like Symology, and can enhance highway condition monitoring will be well-suited to compete. The council is looking for suppliers with a proven track record in offering out-of-the-box solutions that can expand into other areas like traffic and road safety, providing not only operational improvement but also extending business reach across different service lines. Small and medium-sized enterprises (SMEs) are encouraged to participate, with the potential for contract renewals and extensions beyond the initial period. The procurement method aims to foster innovation, best practices, and robust digital integration, thus creating a thriving environment for businesses in the tech sector.

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Notice Information

Notice Title

Pre-market Engagement Notice for Automated Highways Monitoring Hardware and Software.

Notice Description

Denbighshire County Council (The Authority) are looking to engage with the market in relation to providing digital and technological support to enhance its highway safety inspection operations and collation and processing of highway condition data. The Authority is looking for solutions to include capturing highway safety defects, categorisation of defects, collating road condition data to aid production of capital programmes, assisting in prioritising areas for both capital and revenue interventions, improved customer service and improved insurance claim repudiation. We are seeking out of the box solutions requiring minimal configuration. The Authority is not seeking to appoint a development partner. Aims of Engagement The purpose is to: - Understand supplier capabilities and solutions available in the market - Identify opportunities for innovation and best practice - Understand the market's ability to integrate directly with the Authority's existing highways asset management system, Symology including proven live integration at other UK sites. - Test assumptions on costs, timescales, and implementation approaches. High Level Requirements for automated highways monitoring software. The Authority requires digital software which allows the Authority to: - Cover the entire network for highway safety inspections in line with the frequencies within the Highways Maintenance Manual - Provide highway safety defect information in accordance with category of defects as defined by the authority's Highway Maintenance Manual by accurately identifying, detailing and categorising safety defect dimensions (size and depth) - Help modernise highway safety inspection operations by adopting automated digital monitoring alongside manual operations - Provide accurate and reliable road condition data that can be utilised to report on key performance indicators, and assist in informing structural maintenance programmes - Use of in-vehicle dedicated digital solution not invasive to drivers - Camera / digital based data collection (not mobile phone based) - Fully automated operation - Unlimited data usage and storage - Integration with work management systems, including the ability to push identified defects and associated data directly into Symology for inspection follow up, works ordering, and asset records The authority is interested in exploring digital solutions that can be expanded into other teams, for example, traffic and road safety. The digital technology software should also have: - The ability to export reports for use in prioritising and compiling works packages, programmes and third party claim defences - Import/export capabilities with GIS High Level Requirements for In-Vehicle Technologies. The Authority requires In-Vehicle technologies to allow the authority to equip highway safety vehicles and waste collection vehicles with integrated in-cab technologies that support collation of digital information collection and conform to health & safety compliance. The solution should be reliable, have ease of use, be weather-resistant and suitable for vehicle environments High Level Requirements for Operations Management. - Comprehensive reporting suite, including dashboards and the ability for the Council to report on any data in the solution - Automated Back-Office Operations - Secure and robust infrastructure compliant with UK GDPR. - Data hosted within the UK or in jurisdictions offering equivalent UK GDPR protections (with a preference for UK hosting).

Planning Information

We are seeking to understand what is currently available in the market in relation to the above requirements. We are inviting suppliers to provide a breakdown of the key features and functions their system provides. We also intend to invite suppliers to provide system demos, ideally over MS Teams. We are seeking a fully functional, out of the box solution/s that require minimal configuration to meet our operational needs and deliver an excellent customer experience. We are not looking for a development partner. We are interested in suppliers who have a proven track record. We do not guarantee that this exercise will result in a procurement exercise. If your organisation can provide a solution that meets the requirements of this notice, please email procurement@denbighshire.gov.uk with a brief overview of your solution no later than 12 noon on 13th May 2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068e5d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039410-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Apr 20263 days ago
Submission Deadline
Not specified
Future Notice Date
1 Jul 20262 months to go
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DENBIGHSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RUTHIN
Postcode
LL15 1YN
Post Town
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
TLL13 Conwy and Denbighshire
Local Authority
Denbighshire
Electoral Ward
Ruthin
Westminster Constituency
Clwyd East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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