The Supply of a Video Conferencing Solution

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    "date": "2026-05-27T10:29:47+01:00",
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                "documentType": "plannedProcurementNotice",
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    "parties": [
        {
            "id": "GB-PPON-PTMT-7816-YCQG",
            "name": "Mayor's Office for Policing and Crime",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTMT-7816-YCQG"
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                "postalCode": "SE1 0LL",
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                "countryName": "United Kingdom",
                "region": "UKI44"
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            "contactPoint": {
                "email": "Bethanie.Pearce@met.police.uk"
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                "id": "PHDV-6374-MVWD"
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                "countryName": "United Kingdom",
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            "contactPoint": {
                "email": "louis.rehman@met.police.uk"
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            "roles": [
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            "roleDetails": "Metropolitan Police acting on behalf of the Mayor's Office for Policing and Crime (MOPAC)"
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            "id": "2023/54",
            "scheme": "UKPGA",
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        "title": "The Supply of a Video Conferencing Solution",
        "description": "The Mayor's Office for Policing and Crime (MOPAC), on behalf of the Metropolitan Police Service (MPS), is procuring a single supplier to deliver a fully integrated, standardised video conferencing solution across the MPS estate. The contract will cover the supply, installation, configuration, commissioning, and ongoing support of Microsoft Teams Rooms (MTR) systems to replace legacy video conferencing equipment currently in use. The solution will provide a consistent, secure, and reliable hybrid meeting experience across a range of meeting room types, including small, medium, large and complex environments. The supplier will be responsible for end-to-end delivery, including site surveys, design, installation, integration with existing MPS infrastructure, central monitoring, user training, and decommissioning of legacy systems in line with environmental and regulatory requirements. The requirement includes an initial pilot phase to validate the solution, followed by a full estate rollout across approximately 120+ locations. The solution must support native Microsoft Teams functionality, enable centralised device management, and align with MPS security, operational, and performance standards. The contract term is expected to be five years, with options to extend.",
        "status": "active",
        "items": [
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                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "32232000",
                        "description": "Video-conferencing equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51310000",
                        "description": "Installation services of radio, television, sound and video equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
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                        "country": "GB",
                        "countryName": "United Kingdom"
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                        "countryName": "United Kingdom"
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                        "countryName": "United Kingdom"
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        "procurementMethodDetails": "Competitive flexible procedure",
        "mainProcurementCategory": "services",
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        "expressionOfInterestDeadline": "2026-07-01T15:00:00+01:00",
        "awardPeriod": {
            "endDate": "2026-09-30T23:59:59+01:00"
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                    "startDate": "2026-11-01T00:00:00Z",
                    "endDate": "2032-05-31T23:59:59+01:00",
                    "maxExtentDate": "2035-03-31T23:59:59+01:00"
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                "hasRenewal": true,
                "renewal": {
                    "description": "Up to 3 x 12 months"
                },
                "value": {
                    "amountGross": 7800000,
                    "amount": 6500000,
                    "currency": "GBP"
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                    "weightingDescription": "At Stage 1, suppliers will be assessed against conditions of participation, including both pass/fail requirements and scored criteria (including Part 4) to enable down-selection. At Stage 2, shortlisted suppliers will be invited to submit full tenders, which will be evaluated on the basis of the most advantageous tender (MAT) using weighted award criteria.",
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            "futureNoticeDate": "2026-05-13T23:59:59+01:00"
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            "amount": 6500000,
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            "features": "This procurement will be conducted using the competitive flexible procedure under the Procurement Act 2023. The process will comprise an initial stage where suppliers are invited to submit requests to participate. Submissions will be evaluated against defined selection criteria covering technical capability, relevant experience, and capacity to deliver the requirement. A shortlist of suppliers will then be invited to tender. The contracting authority may refine the procurement process during subsequent stages, including the application of staged evaluation, clarification, and potential dialogue where necessary to ensure optimal delivery outcomes. Further detail regarding the procurement structure, evaluation criteria, and award methodology will be provided in the tender documentation."
        },
        "submissionMethodDetails": "Stage 1 - Access & Submission (Quick Reference) To access the sourcing event and procurement documents: Go to: https://supplier.coupahost.com/sessions/new Log in or register for a supplier account Search and register for Event #2667 - Pre-Qualification Access Event Once registered, you will be able to view the procurement documents and further information",
        "enquiryPeriod": {
            "endDate": "2026-06-17T17:00:00+01:00"
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