Planning

The Supply of a Video Conferencing Solution

MAYOR'S OFFICE FOR POLICING AND CRIME

This public procurement record has 1 release in its history.

Planning

05 May 2026 at 12:43

UK3 - Planned Procurement Notice
Summary of the contracting process

The Mayor's Office for Policing and Crime (MOPAC), representing the Metropolitan Police Service (MPS), is in the planning stage of a procurement process for a Video Conferencing and Audio-Visual solution. This procurement initiative, announced on 5th May 2026, involves the installation and integration of Microsoft Teams Rooms and related AV equipment across various sites within London. Classified under services, this procurement adopts a selective method through a competitive flexible procedure. Key dates include an expression of interest deadline on 8th June 2026 and an anticipated award period conclusion by 7th September 2026. The contracting period is set from 1st April 2027 to 31st March 2032, with potential extensions of up to three additional twelve-month terms.

This tender offers significant opportunities for businesses specialising in video conferencing and AV solutions, IT services, and installation services of radio, television, sound, and video equipment. Companies with expertise in providing scalable, integrated solutions in diverse environments would find this opportunity beneficial. The contract's scope requires end-to-end service delivery, from design and installation to system integration and ongoing maintenance. This project will appeal to firms capable of managing delivery across multiple UK regions, reflecting an expansive business growth prospect for those well-versed in large-scale ICT and digital platform integration within public sector frameworks.

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Notice Information

Notice Title

The Supply of a Video Conferencing Solution

Notice Description

The Mayor's Office for Policing and Crime (MOPAC), on behalf of the Metropolitan Police Service (MPS), intends to procure a single supplier for the provision of a Video Conferencing and Audio-Visual (AV) solution across multiple sites. The requirement includes the supply, delivery, installation, configuration, and integration of Microsoft Teams Rooms (MTR) and associated AV equipment. This will include, but is not limited to, display screens, conferencing hardware, control systems, and supporting infrastructure necessary to enable fully functional meeting room environments. The appointed supplier will be responsible for but not limited to end-to-end delivery, including site surveys, design, installation, testing, commissioning, and integration with existing MPS ICT systems and digital platforms. The solution must be scalable and capable of supporting a range of room sizes and operational requirements. In addition, the contract will include ongoing support and maintenance services. The procurement is expected to cover multiple locations within the MPS estate in London. The estimated value and final scope will be confirmed in the subsequent tender documentation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06915e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/041022-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

51 - Installation services (except software)

72 - IT services: consulting, software development, Internet and support

CPV Codes

32232000 - Video-conferencing equipment

51310000 - Installation services of radio, television, sound and video equipment

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 May 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
13 May 2026Expired
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MAYOR'S OFFICE FOR POLICING AND CRIME
Additional Buyers

METROPOLITAN POLICE SERVICE

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 0LL
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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