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The Supply of a Video Conferencing Solution

The Mayor's Office for Policing And Crime

This public procurement record has 2 releases in its history.

Tender

27 May 2026 at 10:29

UK4 - Tender Notice
Planning

05 May 2026 at 13:43

UK3 - Planned Procurement Notice
Summary of the contracting process

The Mayor's Office for Policing and Crime (MOPAC), acting on behalf of the Metropolitan Police Service (MPS), is actively procuring a single supplier to implement a comprehensive video conferencing solution across its facilities. The tender, titled "The Supply of a Video Conferencing Solution," falls under the services category and is being conducted through a competitive flexible procedure as per the Procurement Act 2023. This initiative specifically seeks to replace outdated systems with Microsoft Teams Rooms (MTR) for a consistent and secure hybrid meeting experience. Key dates include an expression of interest deadline on 1st July 2026, with the project commencement planned for 1st November 2026. This contract covers numerous UK regions and has a substantial value of £6.5 million, with an estimated gross figure reaching £7.8 million, allowing for extensions and additional services as required.

This procurement represents a lucrative opportunity for businesses specialising in IT services, video-conferencing equipment, and installation services. Companies with expertise in implementing integrated AV solutions, particularly those experienced with Microsoft Teams and capable of managing large-scale deployments, are well-positioned to tender. The contract's scale and complexity are ideal for enterprises capable of delivering an end-to-end service, including installation, configuration, and ongoing support. Additionally, the requirement for a sustainable and secure solution aligns with modern digital transformation strategies, making this tender attractive to businesses looking to expand their government services portfolio. With potential extensions and options to include further services, the contract offers considerable business growth opportunities.

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Notice Information

Notice Title

The Supply of a Video Conferencing Solution

Notice Description

The Mayor's Office for Policing and Crime (MOPAC), on behalf of the Metropolitan Police Service (MPS), is procuring a single supplier to deliver a fully integrated, standardised video conferencing solution across the MPS estate. The contract will cover the supply, installation, configuration, commissioning, and ongoing support of Microsoft Teams Rooms (MTR) systems to replace legacy video conferencing equipment currently in use. The solution will provide a consistent, secure, and reliable hybrid meeting experience across a range of meeting room types, including small, medium, large and complex environments. The supplier will be responsible for end-to-end delivery, including site surveys, design, installation, integration with existing MPS infrastructure, central monitoring, user training, and decommissioning of legacy systems in line with environmental and regulatory requirements. The requirement includes an initial pilot phase to validate the solution, followed by a full estate rollout across approximately 120+ locations. The solution must support native Microsoft Teams functionality, enable centralised device management, and align with MPS security, operational, and performance standards. The contract term is expected to be five years, with options to extend.

Lot Information

Lot 1

Options: The contract will include options to procure additional goods, works and services during the contract term where required to support operational needs and estate changes.

Renewal: Up to 3 x 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06915e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/049444-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

51 - Installation services (except software)

72 - IT services: consulting, software development, Internet and support

CPV Codes

32232000 - Video-conferencing equipment

51310000 - Installation services of radio, television, sound and video equipment

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£6,500,000 £1M-£10M
Lots Value
£6,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 May 20263 months ago
Submission Deadline
Not specified
Future Notice Date
13 May 2026Expired
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 May 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Mayor's Office for Policing And Crime
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 0LL
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Southwark
Electoral Ward
Borough & Bankside
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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