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50_27 Office Filing, Presentation and Storage Products

LEICESTERSHIRE COUNTY COUNCIL, TRADING AS ESPO

This public procurement record has 2 releases in its history.

Planning

28 May 2026 at 09:16

UK2 - Preliminary Market Engagement Notice
Planning

07 May 2026 at 13:09

UK1 - Pipeline Notice
Summary of the contracting process

Leicestershire County Council, trading as the Eastern Shires Purchasing Organisation (ESPO), has commenced the planning stage for a procurement process focused on establishing a framework for "Office Filing, Presentation and Storage Products". This initiative is part of ESPO's strategy to renew and add to its catalogue range, which serves the education sector and broader public sector demands. The procurement involves a comprehensive pre-market engagement (PME) to identify suitable suppliers and understand the marketplace offerings. The PME, scheduled to be concluded by 10th July 2026, invites suppliers to engage via the EastMidsTenders eProcurement Portal. The significant procurement items include punch pockets, binders, desktop products, and several other stationery-related products. The expected delivery locations include the ESPO distribution centre in Leicester, with some items requiring direct delivery to customers across the UK. This procurement is planned to operate under a framework agreement, with the tender process projected to kick off on 1st April 2027.

This procurement process presents significant opportunities for businesses within the stationery and office supplies industry, particularly those capable of delivering a broad range of filing and presentation products. Small and medium-sized enterprises (SMEs) are encouraged to participate, promoting diversity within the supplier base. Companies with robust supply chains and a history of fulfilling public sector contracts will likely find this an attractive opportunity, given the contract's planned scope and substantial budget of approximately £8,000,000 GBP. Participating in the pre-market engagement phase could offer valuable insights into specific requirements and useful positioning for the subsequent competitive tender stage, allowing businesses to align their offerings with ESPO's framework objectives.

How relevant is this notice?

Notice Information

Notice Title

50_27 Office Filing, Presentation and Storage Products

Notice Description

ESPO is a trading department of Leicestershire County Council. It is a non-profit making body owned and operated jointly by six local authorities. We provide a catalogue range, providing our customers with access to over 28,000 products that cover all key areas of education and wider public sector requirements. We are conducting preliminary market engagement with the intention of establishing a framework for the supply of Office filing, Presentation and Storage Products. The products covered by this proposed Framework will be purchased for re-sale, and orders will be placed according to demand. Delivery shall typically be to ESPO's distribution centre in Leicester. Also, a small number of products will require delivery directly to ESPO's customers throughout the UK. The Framework is envisaged to include the following Lots (subject to change): Lot 1. Punch Pockets Lot 2. Plastic Pocket Wallets Lot 3. Plastic Files and Display Products Lot 4. Pencil and Document Cases Lot 5. Desktop Products Lot 6. Book Covers Lot 7. Clipboards and Carry Cases Lot 8. Manila document wallets and folders Lot 9. Lever Arch Files and Ring Binders Lot 10. Dividers Lot 11. Suspension Files Lot 12. Book Bags The above Lot structure is for information only and some details may be amended within the invitation to tender. This Pre Market Engagement aims to identify capable suppliers in the market with track record in delivering goods within this product category. We are requesting information from relevant organisations to help us define our requirements (please refer to the Engagement process description section of this notice for further details). This is not a call for competition. Tender documentation is not yet available.

Planning Information

The purpose of the Pre-Market Engagement (PME) is to cover a range of topics designed to best explore our requirements in a possible future procurement. These topics may include: 1. Develop ESPO’s requirements and approach to the procurement. 2. Help better identify suitable suppliers in the market and to understand their supply chains. 3. Understand products/service offerings from suppliers and the marketplace in general. Engagement with suppliers is anticipated to be a mix of methods, including Requests for Information (RFI) hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org), and meetings (both virtual and in-person). Visits to supplier’s premises may also be used where deemed to be of particular use. Suppliers wishing to participate in the engagement process must first express an interest as follows: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '50_27' (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest. Suppliers can then access the RFI questionnaire in the ‘Messages’ section via the ‘Activity’ dashboard once an expression of interest has been registered - the deadline for responding to the RFI is 17:00 (5pm) on 03 July 2026. Responses to the RFI as well as any questions or clarifications should be submitted to ESPO as a message on the eProcurement Portal. Notwithstanding the above process, as this procurement exercise is a renewal of an existing ESPO framework, ESPO reserves the right to engage with some, all or none of the incumbent suppliers appointed to the existing ESPO framework, alongside any additional suppliers identified following the above expressions of interests and/or a RFI exercise.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06936e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/050103-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

22 - Printed matter and related products

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

18923000 - Pouches and wallets

22852000 - Folders

30192134 - Pencil holders

30192700 - Stationery

30197210 - Ring binders

30199000 - Paper stationery and other items

Notice Value(s)

Tender Value
£6,666,667 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 May 20261 months ago
Submission Deadline
Not specified
Future Notice Date
4 Sep 20262 months to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTERSHIRE COUNTY COUNCIL, TRADING AS ESPO
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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