Planning

Supply, Install and Maintenance of Audio Visual Equipment for GIFT City

QUEEN'S UNIVERSITY BELFAST

This public procurement record has 1 release in its history.

Planning

08 May 2026 at 09:27

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Queen's University Belfast, a sub-central government public authority operating under Northern Irish devolved regulations, is engaged in the planning stage of procuring audio-visual (AV) equipment. This project is set to support the delivery of teaching, learning, and campus operations at their GIFT City campus in Gujarat, India. The procurement is currently in the planning phase, with a focus on gathering market intelligence through a preliminary market engagement exercise. Suppliers are invited to express interest by 22nd May 2026. This preliminary phase is critical to identifying potential suppliers, understanding market capabilities, and informing future procurement actions. The equipment, including LED displays and digital signage solutions, is scheduled for installation starting from 1st September 2026, with the overall contract running until 31st January 2031.

This tender presents significant opportunities for businesses specialising in audio-visual equipment supply, installation, and maintenance. Companies with experience in delivering comprehensive AV solutions, particularly those capable of meeting institutional AV needs across diverse settings including teaching spaces and meeting rooms, would be well-positioned to participate. The engagement with Queen's University Belfast offers prospective suppliers the opportunity to align their offerings with the needs of a prominent Russell Group university, thereby enhancing their reputation and expanding their portfolio in the international education sector. Completing the pre-market engagement survey via the In-Tend platform allows companies to showcase their expertise and potentially influence the procurement process, fostering business growth prospects in both the UK and India.

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Notice Information

Notice Title

Supply, Install and Maintenance of Audio Visual Equipment for GIFT City

Notice Description

Queen's University Belfast is a world class institution with a strong international profile and a long standing commitment to innovation and global engagement. Building on this legacy, Queen's is the first Russell Group university to establish a campus in GIFT City, Gujarat, India. Audio visual (AV) equipment is required to support the delivery of teaching, learning and campus operations at the GIFT City campus. The equipment will be installed across a range of settings, including teaching spaces, group study rooms, meeting rooms and digital signage areas. The scope includes the supply and installation of a portfolio of AV equipment such as LED displays, wall mounts, digital signage solutions and associated cabling, together with ongoing maintenance and support. Queen's is undertaking a preliminary market engagement exercise to identify suitably qualified and experienced suppliers capable of supplying, installing and maintaining audio visual equipment of this nature to the GIFT City campus . To support this engagement, Queen's is inviting suppliers to provide information on their relevant experience, technical capabilities and equipment offerings, and how these could meet the requirements of the GIFT City campus. Interested suppliers are requested to complete and submit the PME survey published on the In Tend tendering platform.

Planning Information

Queen's University Belfast is seeking expressions of interest from suppliers as we wish to procure Audio visual (AV) equipment to support the delivery of teaching, learning and campus operations at the GIFT City campus, India. Queen's staff wish to engage with suppliers prior to procuring this equipment to: 1 - gain a better understanding of what the market can offer and if the market can respond to a tender meeting our requirements. 2 - identify potential suppliers able to provide the requirement. 3 - understand potential lead times. 4 - gain an understanding of the commercial profile for the requirement. A pre-market engagement questionnaire has been published here: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home Interested parties are asked to complete and return this questionnaire via the In-Tend platform. Queen's may then contact suppliers for further discussion of the information received in the questionnaire. Depending on the volume of responses submitted Queen's may engage with a representative sample to follow up on the information provided. Queen's do not guarantee that they will speak to every supplier who submits a return. Participation in the pre-market engagement exercise is not a pre requisite to participation in any future tender exercise, however, the information provided may be used to inform decisions around the tender exercise. Queen's welcome all participation in this Pre Market engagement exercise. This Pre Market Engagement exercise is not a call for competition and does not commit Queen's to proceed with a formal procurement. Queen's is not obligated to adopt supplier feedback into the process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069449
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042330-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32320000 - Television and audio-visual equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 May 20263 days ago
Submission Deadline
Not specified
Future Notice Date
16 Jun 20262 months to go
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Jan 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
QUEEN'S UNIVERSITY BELFAST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT7 1NN
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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