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Contract for the Supply, Delivery, Installation, Programming, Commissioning of Audio Visual equipment to support GIFT City Campus

Queen's University Belfast

This public procurement record has 7 releases in its history.

Award

07 Sep 2026 at 15:05

UK7 - Contract Details Notice
Award

27 Jul 2026 at 07:30

UK6 - Contract Award Notice
TenderUpdate

26 Jun 2026 at 11:55

UK4 - Tender Notice
TenderUpdate

26 Jun 2026 at 11:00

UK4 - Tender Notice
TenderUpdate

26 Jun 2026 at 10:58

UK4 - Tender Notice
Tender

12 Jun 2026 at 17:06

UK4 - Tender Notice
Planning

08 May 2026 at 10:27

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Queen’s University Belfast procured the supply, delivery, installation, programming and commissioning of audio-visual equipment for its GIFT City campus in India. The equipment supports teaching, learning and campus operations across teaching spaces, group study rooms, meeting rooms and meeting rooms, as well as digital signage areas. The requirement covers audio-visual equipment and associated installation services, with delivery and activity taking place in India. The buyer is Queen’s University Belfast, a public authority based in Belfast. This is primarily a goods requirement with an integrated installation and commissioning element, so relevant suppliers are those able to provide AV hardware together with the technical delivery, programming and systems integration needed for a university campus environment.

The procurement is complete and has been awarded following an open procedure. Resurgent AV Integrators Pvt Ltd was selected on 24 July 2026, with a gross awarded value of £393,600. The contract was signed on 19 August 2026 and is active from 19 August 2026 to 6 August 2028, with options for additional purchases and extensions of up to 36 months, or until the equipment reaches the end of its useful life; the maximum stated extent is 6 August 2031. The tender closed on 14 July 2026 and the award period ended on 27 July 2026. Evaluation weighted price at 60%, project methodology at 20%, support services at 10%, sustainable procurement at 5% and qualitative requirements at 5%. Two bids were received and one reached the final stage.

This award indicates demand for suppliers that can combine AV equipment supply with installation, programming, commissioning and ongoing support for a university campus. A credible competitor would need the technical capability to design and integrate systems across teaching rooms, group study areas, meeting rooms and digital signage environments, while managing delivery and installation in India. The evaluation also shows that price is important, but methodology, support services, sustainable procurement and wider qualitative requirements together carry substantial weight. Suppliers should therefore be able to demonstrate a clear delivery approach, reliable maintenance and support arrangements, sustainable purchasing practices, and the capacity to provide ancillary goods, consumables and further equipment as campus needs develop.

How relevant is this notice?

Notice Information

Notice Title

Contract for the Supply, Delivery, Installation, Programming, Commissioning of Audio Visual equipment to support GIFT City Campus

Notice Description

Queen's Contract for the Supply of Audio-Visual Equipment and Installation Services supports the delivery of teaching, learning and campus operations at the GIFT City campus. The equipment will be installed across a range of settings, including teaching spaces, group study rooms, meeting rooms and digital signage areas.

Lot Information

Lot 1

Options: Options to extend for the provision of maintenance, ancillaries and complimentary goods for further periods of up to 3 years.

Renewal: Options to extend for the provision of maintenance, ancillaries and complimentary goods for further periods of up to 3 years.

Planning Information

Queen's University Belfast is seeking expressions of interest from suppliers as we wish to procure Audio visual (AV) equipment to support the delivery of teaching, learning and campus operations at the GIFT City campus, India. Queen's staff wish to engage with suppliers prior to procuring this equipment to: 1 - gain a better understanding of what the market can offer and if the market can respond to a tender meeting our requirements. 2 - identify potential suppliers able to provide the requirement. 3 - understand potential lead times. 4 - gain an understanding of the commercial profile for the requirement. A pre-market engagement questionnaire has been published here: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home Interested parties are asked to complete and return this questionnaire via the In-Tend platform. Queen's may then contact suppliers for further discussion of the information received in the questionnaire. Depending on the volume of responses submitted Queen's may engage with a representative sample to follow up on the information provided. Queen's do not guarantee that they will speak to every supplier who submits a return. Participation in the pre-market engagement exercise is not a pre requisite to participation in any future tender exercise, however, the information provided may be used to inform decisions around the tender exercise. Queen's welcome all participation in this Pre Market engagement exercise. This Pre Market Engagement exercise is not a call for competition and does not commit Queen's to proceed with a formal procurement. Queen's is not obligated to adopt supplier feedback into the process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069449
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084506-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32320000 - Television and audio-visual equipment

Notice Value(s)

Tender Value
£328,000 £100K-£500K
Lots Value
£328,000 £100K-£500K
Awards Value
£393,600 £100K-£500K
Contracts Value
£393,600 £100K-£500K

Notice Dates

Publication Date
7 Sep 20261 weeks ago
Submission Deadline
14 Jul 2026Expired
Future Notice Date
16 Jun 2026Expired
Award Date
24 Jul 20261 months ago
Contract Period
19 Aug 2026 - 6 Aug 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Queen's University Belfast
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT7 1NN
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

Resurgent AV Integrators Pvt Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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