Provision of a Vehicle Telematics Solution for Denbighshire County Council

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0696b0-2026-05-12T13:29:55+01:00",
    "date": "2026-05-12T13:29:55+01:00",
    "ocid": "ocds-h6vhtk-0696b0",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PTPG-8659-JMCD",
            "name": "Denbighshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTPG-8659-JMCD"
            },
            "address": {
                "streetAddress": "Wynnstay Road",
                "locality": "Ruthin",
                "postalCode": "LL15 1YN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL13"
            },
            "contactPoint": {
                "name": "Chris Brown",
                "email": "procurement@denbighshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.denbighshire.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PTPG-8659-JMCD",
        "name": "Denbighshire County Council"
    },
    "planning": {
        "noEngagementNoticeRationale": "No pre-market engagement conducted."
    },
    "tender": {
        "id": "ocds-h6vhtk-0696b0",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of a Vehicle Telematics Solution for Denbighshire County Council",
        "description": "Denbighshire County Council is seeking to appoint a supplier to supply, install, commission and manage a vehicle tracking (telematics) solution and associated products and services. Documentation can be found free of charge here: https://supplierlive.proactisp2p.com/Account/Login",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL13",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1.2,
            "amount": 1,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "additionalProcurementCategories": [
            "goods"
        ],
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "cy",
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-06-11T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-06-04T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-07-13T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 1.2,
                    "amount": 1,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Implementation 25% of Quality weighting. Functionality 25% of Quality weighting. Dashboard & Reports - 25% of Quality weighting. Support & Maintenance - 25% of Quality weighting.",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please see procurement documentation here: https://supplierlive.proactisp2p.com/Account/Login"
                        },
                        {
                            "type": "technical",
                            "description": "Please see procurement documentation here: https://supplierlive.proactisp2p.com/Account/Login"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2031-08-31T23:59:59+01:00",
                    "maxExtentDate": "2033-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for a further 2 years."
                },
                "hasOptions": true,
                "options": {
                    "description": "As per the ITT: Optional Items may be required / ordered by the Council to enhance service delivery or to meet operational requirements during the full initial 5 year contract term and extension period"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "043465-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/043465-2026",
                "datePublished": "2026-05-12T13:29:55+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-05-01T23:59:59+01:00"
                }
            ]
        },
        "riskDetails": "Optional Items may be required / ordered by the Council to enhance service delivery or to meet operational requirements during the full initial 5 year contract term and extension period. Key Performance Indicators are within the ITT and will form part of the contract."
    },
    "language": "en"
}