Planning

Pre Paid Cards for Public Authority Deputyship and Corporate Appointeeship service

CAERPHILLY COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

14 May 2026 at 15:06

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Caerphilly County Borough Council is in the planning stage of a procurement process aimed at implementing a prepaid card solution for its Public Authority Deputyship and Corporate Appointeeship service. This procurement falls under the "services" category within the banking and smart card technology industries, with an indicative contract value of £100,000. The purpose is to support adults who cannot manage their own finances, enabling them to access discretionary funds for daily activities. The early market engagement phase is underway to gather insight and shape the requirements, with expressions of interest (EOI) due by 12 noon on 6th June 2026. The procurement process is in Hengoed, Wales, under the UK devolved regulations framework.

This procurement presents significant opportunities for small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) to provide solutions that assist in financial transactions for individuals under public authority accountability. Businesses offering innovative fintech solutions, especially those focusing on secure, adaptable, and user-friendly prepaid card systems, would be ideal candidates to engage in this preliminary market assessment. The planned engagement and potential subsequent tender offer a pathway to establish or expand market presence by demonstrating unique capabilities in financial service innovation and client-oriented solutions.

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Notice Information

Notice Title

Pre Paid Cards for Public Authority Deputyship and Corporate Appointeeship service

Notice Description

The Council is carrying out early market engagement to help plan a future procurement for an FSCS protected money account system with pre paid / carer card solution to support its Public Authority Deputyship and Corporate Appointeeship service. The Authority supports adults who are unable to manage their own finances. The Council is looking to understand what solutions are available to help people access day to day discretionary money (for example shopping and activities), and, where appropriate, to withdraw small amounts of cash from an ATM. The Authority will continue to act as the legal Deputy or Appointee and will retain all decision making responsibility. The Council requires to engage with the market for suitable suppliers to share non binding information about their services, including: * how discretionary spending and controlled ATM withdrawals are managed, with the ability to turn ATM access on or off and set limits for individual clients; * how proxy or secondary cards can be used safely to reduce the need for PIN sharing; * available spending controls, alerts and exception reporting; * audit and reporting features, including reporting on ATM withdrawals and system audit logs; * typical implementation timescales, support arrangements and service levels; * how client funds are held and protected (for example safeguarded Mastercard products and/or FSCS protected bank accounts); and * transparent pricing models. This notice is for information gathering only. It is not a call for competition and taking part will not provide any advantage in any future procurement. This type of notice is used to help the Council to understand the market and shape its requirements before deciding how to proceed Providers wishing to take part in the preliminary market engagement are to access the EOI from Proactis, complete and return by attaching to the project in Proactis and submitting. To access the expression of interest document, providers must log into the Councils e tendering system - Proactis Plaza as per the link below: https://supplierlive.proactisp2p.com/Account/Login Once registered (if not already registered on the system) go to "Opportunities" and search "RQST14754" or "Pre Paid Cards for Public Authority Deputyship and Corporate Appointeeship service" Complete the expression of interest form and attach appropriate question in the project. The expression of interest must be submitted no later than 12 Noon Friday 06 June 2026 via Proacts Portal. The Council will not accept expression of interests via any other mechanism. Following the preliminary market engagement which may involve a suppler event, the Council will decide the route to market - an open competitive tendering process or utilising a compliant framework. The issue of the Preliminary Market Engagement does not commit the Council to commence a procurement process. The dates and figures are indicative and will be confirmed for the tender notice

Planning Information

The Council is carrying out early market engagement to help plan a future procurement for an FSCS protected money account system with pre paid / carer card solution to support its Public Authority Deputyship and Corporate Appointeeship service. The Authority supports adults who are unable to manage their own finances. The Council is looking to understand what solutions are available to help people access day to day discretionary money (for example shopping and activities), and, where appropriate, to withdraw small amounts of cash from an ATM. The Authority will continue to act as the legal Deputy or Appointee and will retain all decision making responsibility. The Council requires to engage with the market for suitable suppliers to share non binding information about their services, including: • how discretionary spending and controlled ATM withdrawals are managed, with the ability to turn ATM access on or off and set limits for individual clients; • how proxy or secondary cards can be used safely to reduce the need for PIN sharing; • available spending controls, alerts and exception reporting; • audit and reporting features, including reporting on ATM withdrawals and system audit logs; • typical implementation timescales, support arrangements and service levels; • how client funds are held and protected (for example safeguarded Mastercard products and/or FSCS protected bank accounts); and • transparent pricing models. This notice is for information gathering only. It is not a call for competition and taking part will not provide any advantage in any future procurement. This type of notice is used to help the Council to understand the market and shape its requirements before deciding how to proceed. Providers wishing to take part in the preliminary market engagement are to access the EOI from Proactis, complete and return by attaching to the project in Proactis and submitting.To access the expression of interest document, providers must log into the Councils e tendering system - Proactis Plaza as per the link below:https://supplierlive.proactisp2p.com/Account/LoginOnce registered (if not already registered on the system) go to "Opportunities" and search "RQST14754" or "Pre Paid Cards for Public Authority Deputyship and Corporate Appointeeship service"Complete the expression of interest form and attach appropriate question in the project. The expression of interest must be submitted no later than 12 Noon Friday 06 June 2026 via Proacts Portal. The Council will not accept expression of interests via any other mechanism.Following the preliminary market engagement which may involve a suppler event, the Council will decide the route to market - an open competitive tendering process or utilising a compliant framework. The issue of the Preliminary Market Engagement does not commit the Council to commence a procurement process. The dates and figures are indicative and will be confirmed for the tender notice

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069914
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/044524-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

66 - Financial and insurance services

CPV Codes

30162000 - Smart cards

66110000 - Banking services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 May 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Jul 20262 months to go
Award Date
Not specified
Contract Period
30 Sep 2026 - 30 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY COUNTY BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
Not specified
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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