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IWM/2627/Exh/3501: IWM Exhibition Production Management Support Framework

Imperial War Museums

This public procurement record has 2 releases in its history.

Award

28 Aug 2026 at 09:08

UK6 - Contract Award Notice
Tender

15 May 2026 at 10:18

UK4 - Tender Notice
Summary of the contracting process

Imperial War Museums is procuring exhibition production management support through a framework covering exhibition, gallery and capital projects across its branches in the United Kingdom. The appointed provider coordinates multidisciplinary teams, manages design and construction processes, and supports delivery from pre-concept through to handover and closure. The work is intended to help IWM deliver compliant, timely, high-quality exhibitions and visitor-facing experiences aligned with its organisational objectives. It covers project supervision, museum services and museum-exhibition services, including CPV codes 79421100, 92521000 and 92521100. The requirement is suitable for small and medium-sized enterprises and voluntary, community and social enterprises. It involves working with IWM and other internal and external stakeholders throughout the full project lifecycle.

This procurement has been awarded and the tender is complete. It used an open competitive flexible procedure with three stages: a pre-selection questionnaire, invitation to tender and interview. Two bids reached the final stage. One lot was awarded to Fraser Randall Limited on 28 August 2026 for £150,000 excluding VAT, or £180,000 including VAT. The framework contract period is 1 October 2026 to 30 September 2029, with a possible extension to 30 September 2030 at IWM’s discretion. Evaluation weighted value for money at 30%, interview at 20%, methodology and approach at 15%, experience and track record at 15%, key personnel and resource plan at 10%, and sustainable procurement practices at 10%. Framework call-offs may use mini-competitions or direct award.

This award demonstrates demand from a national museum for specialist exhibition production management spanning the complete project lifecycle, rather than a single exhibition build. A credible future supplier would need to coordinate multidisciplinary teams, manage design and construction interfaces, and control delivery against quality, compliance and programme requirements. Relevant evidence should include successful exhibition, gallery or capital-project delivery, strong project supervision and a track record of managing internal and external stakeholders. Suppliers should be able to present a clear methodology, demonstrate capable key personnel and provide a realistic resource plan. Sustainable procurement practices and the ability to explain the approach in an interview were material to this buyer’s decision. The framework route also favours suppliers able to compete for task-specific call-offs and, where justified, respond to direct-award opportunities.

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Notice Information

Notice Title

IWM/2627/Exh/3501: IWM Exhibition Production Management Support Framework

Notice Description

IWM was seeking to appoint Exhibition Production Management Framework Provider(s) to support the delivery of a range of exhibition, gallery, and capital projects across its branches. These projects vary in scale and complexity and require a supplier capable of coordinating multidisciplinary teams, managing design and construction processes, and ensuring high-quality, compliant, and timely delivery. The appointed provider will work closely with IWM and other internal and external stakeholders to deliver services across the full project lifecycle, from Pre-Concept through to Handover and Closure. This Framework will play a critical role in ensuring that IWM's exhibitions and visitor-facing experiences are delivered to exceptional standards, align with organisational objectives, and provide inspiring and impactful experiences for our audiences.

Lot Information

Lot 1

Renewal: Extensions will be offered at the Client's discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0699b8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082020-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

79421100 - Project-supervision services other than for construction work

92521000 - Museum services

92521100 - Museum-exhibition services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
£150,000 £100K-£500K
Awards Value
£150,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20262 weeks ago
Submission Deadline
22 Jun 2026Expired
Future Notice Date
Not specified
Award Date
28 Aug 20262 weeks ago
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Imperial War Museums
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 6HZ
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified
Local Authority
Southwark
Electoral Ward
St George's
Westminster Constituency
Bermondsey and Old Southwark

Supplier Information

Number of Suppliers
1
Supplier Name

Fraser Randall Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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