Tender

The Provision of Audio-Visual Equipment at Cambridge Crematorium and Newmarket Road Cemetery with a support and maintenance service

CAMBRIDGE CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

22 May 2026 at 13:31

UK4 - Tender Notice
Summary of the contracting process

Cambridge City Council is inviting tenders for the provision of modern audio-visual equipment, alongside support and maintenance services, at the Cambridge Crematorium and Newmarket Road Cemetery. This project, under the procurement ID DN817098, is categorised under services within the audio-visual equipment sector, marked by CPV codes 32321200 and 50340000. The procurement, conducted using an open competition method, offers a budget of £140,000 and is currently in the tender stage. Interested parties must submit their bids by the closing date of 19th June 2026, with any enquiries to be submitted by 16th June 2026. The project will commence on 1st September 2026 and will conclude by 31st August 2030, with potential renewals extending the contract period until 2034.

This tender represents a significant opportunity for businesses specialising in audio-visual technology, particularly those capable of delivering sophisticated and reliable systems with minimal maintenance needs. Companies that demonstrate innovation and the ability to integrate new systems with existing installations will be well-placed to compete. The contract stipulates that 70% of the evaluation criteria will focus on quality, with the remaining 30% on pricing, highlighting the Council's emphasis on high-quality solutions. Small and medium-sized enterprises (SMEs) are especially encouraged to participate, making this an attractive proposition for companies looking to expand their portfolio in the public sector.

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Notice Information

Notice Title

The Provision of Audio-Visual Equipment at Cambridge Crematorium and Newmarket Road Cemetery with a support and maintenance service

Notice Description

We are looking for a suitably experienced and knowledgeable company to act as principal contractor to supply the modern and dynamic audio-visual equipment required for the Cambridge crematorium bereavement services ad mobile AV system, with tribute switch functionality and webcast facility at Newmarket Road Cemetery. The equipment should be able to provide access to all those who wish to attend in person or online and may have visual or listening impairments. The equipment must have longevity and require minimal ongoing maintenance and be able to integrate with existing AV equipment (following extensive checking for compatibility).

Lot Information

Lot 1

Renewal: 1 X 24 months 1 X 12 month 1 X 12 month

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a182
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/047992-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

CPV Codes

32321200 - Audio-visual equipment

50340000 - Repair and maintenance services of audio-visual and optical equipment

Notice Value(s)

Tender Value
£140,000 £100K-£500K
Lots Value
£140,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 May 2026Today
Submission Deadline
19 Jun 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGE CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB2 1BY
Post Town
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH12 Cambridgeshire CC
Local Authority
Cambridge
Electoral Ward
Market
Westminster Constituency
Cambridge

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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