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Fire & Rescue Mobile Data Terminal Software

Lincolnshire County Council

This public procurement record has 2 releases in its history.

Tender

30 Jul 2026 at 18:53

UK4 - Tender Notice
Planning

27 May 2026 at 15:04

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Lincolnshire County Council, through Lincolnshire Fire and Rescue, is procuring a mobile data terminal solution for fire crews. The requirement covers the operational software platform installed on rugged tablets or laptops in fire appliances. It must allow crews to receive, view, update and exchange critical incident and risk information in real time while mobilising to, attending and returning from incidents. The scope includes software supply, data management, configuration, implementation, maintenance and support, with custom development and wider information technology services also identified. Delivery is for Lincolnshire Fire and Rescue across Lincolnshire, England. The council is the fire and rescue authority and is seeking one integrated solution and associated support service from a single supplier.

The procurement has reached tender: the council invited offers through an open procedure. Enquiries were due by 20 August 2026 at 11:00 UTC and tenders by 2 September 2026 at 11:00 UTC, with an award decision due by 23 September 2026. The contract is scheduled to run from 14 October 2026 to 13 October 2033, with up to two discretionary 12-month extensions, potentially ending on 6 October 2035. Its estimated value is £630,000 excluding VAT, or £864,000 including VAT. There is one unlottted requirement because the council considers a single supplier necessary for accountability, interoperability and lower integration risk. Evaluation is price 30%, quality 65% and social value 5%.

This opportunity suits software suppliers able to provide and operate mission-critical mobile data systems for a fire and rescue service. Strong candidates will need to demonstrate a reliable platform for rugged mobile devices, real-time incident and risk information, and integration with operational workflows. The evaluation gives substantial weight to functional and operational requirements, mobilisation and implementation, support and maintenance, account and contract management, and a pre-recorded demonstration of system functionality. Suppliers should therefore have the technical capacity to configure, implement, maintain and support the solution over a long public-sector service term, including data migration, changes to security roles and organisational structures, system interfaces, transition assistance and technical consultancy if service arrangements change. The requirement is identified as suitable for SMEs and VCSEs, although delivery is designed around one accountable supplier.

How relevant is this notice?

Notice Information

Notice Title

Fire & Rescue Mobile Data Terminal Software

Notice Description

Lincolnshire Fire and Rescue (LFR) is the statutory fire and rescue service for the County of Lincolnshire and is part of Lincolnshire County Council (LCC) which is the Fire and Rescue Authority (FRA) for Lincolnshire. We are seeking contract for the provision of Mobile Data Terminal solution (MDT) - the operational software platform used by crews in fire appliances (software installed on rugged tablets or laptops) to receive, view, update, and exchange critical incident and risk information in real time while mobilising to, attending, and returning from, incidents. The contractual term is 7 years with an option to extend for further 2 years. This follows the Councils Premarket Market Engagement which can be found on the attached UK2 Notice and a summary within the procurement document through the link on this notice. The Contracting Authority reserves the right to modify the contract in accordance with Schedule 8, Paragraph 5 of the Procurement Act 2023 where a known risk arises during the contract term. The Authority has identified a known risk that future organisational, governance or service delivery changes affecting Lincolnshire Fire and Rescue may require modifications to the Mobile Data Terminal solution and associated support services which cannot be fully specified at the time of contract award (e.g. local government reforms). Such modifications may include: migration, transfer or restructuring of operational, administrative or historical data; amendments to system configuration, security roles, user structures or organisational hierarchies; changes to interfaces or integration requirements with successor systems or organisations; transition assistance, technical consultancy or implementation services required to support the continuation of service delivery following organisational change. Any modification would be limited to that reasonably necessary to address the identified risk and ensure continued service delivery. The Authority considers that a single supplier model is necessary to maintain clear accountability, ensure interoperability across the Solution and minimise operational and integration risks. As such, this requirement is not Lotted. If there is a technical issue with the Tender Portal, please use the built in Q&A support or contact the Panacea helpdesk at support@panacea-software.com or helpdesk number 02079760116.

Lot Information

Lot 1

Renewal: The Contract may be extended by up to two (2) periods of 12 months each, at the sole discretion of the Contracting Authority.

Planning Information

This Pre-Market Engagement process includes a questionnaire and an online Teams event, which is scheduled for 10am Thursday 11th June 2026. Those wishing to reply to the questionnaire should complete the Pre-Market-Engagement-Questionnaire document and respond via the Panacea procurement portal no later than 12:00 noon, Monday 29th June 2026. No other documentation is required to be completed or returned at this stage. All documents, including joining instructions for the online Teams event, are available online via our Research site: https://app.panacea-software.com/lcc/eRFX-Public/ResearchOpportunities.aspx

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a696
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072426-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72222300 - Information technology services

72230000 - Custom software development services

72261000 - Software support services

72263000 - Software implementation services

72265000 - Software configuration services

72267000 - Software maintenance and repair services

72268000 - Software supply services

72322000 - Data management services

Notice Value(s)

Tender Value
£630,000 £500K-£1M
Lots Value
£864,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jul 20262 months ago
Submission Deadline
2 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
14 Oct 2026 - 13 Oct 2033 Over 5 years
Recurrence
2032-07-30

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Lincolnshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN
Postcode
LN1 1YL
Postcode Area
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
TLF3 Lincolnshire
Local Authority
Lincoln
Electoral Ward
Carholme
Westminster Constituency
Lincoln

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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