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Audio Visual (AV) Event Support For International Conference

Department for Energy Security & Net Zero

This public procurement record has 5 releases in its history.

Award

19 Aug 2026 at 16:52

UK6 - Contract Award Notice
TenderUpdate

12 Jun 2026 at 11:14

UK4 - Tender Notice
TenderUpdate

11 Jun 2026 at 14:35

UK4 - Tender Notice
Tender

09 Jun 2026 at 14:29

UK4 - Tender Notice
Planning

28 May 2026 at 14:24

UK3 - Planned Procurement Notice
Summary of the contracting process

The Department for Energy Security and Net Zero procured audio-visual event support for COP31 in Turkey. The requirement covers an experienced audio-visual supplier providing support before and throughout an 11-day programme of dynamic, high-profile and inclusive events. The events are intended for both in-person and online audiences, so the service combines event technical support with audio-visual equipment. The work is classified as technical services and audio-visual equipment. It is a central government requirement managed by the Department for Energy Security and Net Zero, with activity taking place in Turkey. The scope is focused on supporting an international conference programme rather than supplying general event services, making it relevant to businesses able to plan, equip and operate audio-visual production for complex live and hybrid events.

The procurement is complete and was awarded through an above-threshold open procedure. PCL Live (Aberdeen) Limited was awarded the single lot on 19 August 2026. The awarded value is £96,005 excluding VAT, or £115,206 including VAT. The award contract period runs from 11 September 2026 to 26 February 2027, and optional services are included. The original estimated value was £150,000 excluding VAT, or £180,000 including VAT. The tender deadline was 7 July 2026 at 1pm; enquiries closed on 25 June 2026 at 5pm. Five bids reached the final stage, all from SMEs. Evaluation weighted quality at 70% and price at 30%. A contract signature milestone was scheduled for 4 September 2026.

This award demonstrates demand from the Department for Energy Security and Net Zero for specialist audio-visual delivery supporting international, high-profile and inclusive conference events. A credible future competitor would need practical experience delivering complex event programmes, including preparation before the event and reliable technical operation throughout live sessions. Capability should cover audio-visual equipment and technical services for audiences attending in person and online, with the coordination needed to support hybrid delivery. The requirement suits suppliers able to work in an international event environment and manage a programme lasting 11 days. The competition attracted five final-stage SME bids, indicating that specialist small and medium-sized businesses can be credible competitors for this type of central government event-support requirement.

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Notice Information

Notice Title

Audio Visual (AV) Event Support For International Conference

Notice Description

DESNZ requires an experienced AV supplier to provide support in advance of, and throughout, an 11-day programme of dynamic, high-profile, and inclusive events for in-person and online audiences at COP31 in Turkey.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a7c7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079197-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

71 - Architectural, construction, engineering and inspection services

85 - Health and social work services

CPV Codes

32321200 - Audio-visual equipment

71356000 - Technical services

85121240 - ENT or audiologist services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
£150,000 £100K-£500K
Awards Value
£96,005 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Aug 20261 months ago
Submission Deadline
7 Jul 2026Expired
Future Notice Date
3 Jun 2026Expired
Award Date
19 Aug 20261 months ago
Contract Period
11 Sep 2026 - 26 Feb 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department for Energy Security & Net Zero
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2HP
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

PCL Live (Aberdeen) Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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