ID 6282445 - DoF - Promotion and Processing of Give As You Earn (GAYE) Scheme for Northern Ireland Civil Service (NICS)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06a911-2026-05-29T15:05:34+01:00",
    "date": "2026-05-29T15:05:34+01:00",
    "ocid": "ocds-h6vhtk-06a911",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "050920-2026",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/050920-2026",
                "datePublished": "2026-05-29T15:05:34+01:00",
                "format": "text/html"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PVTL-7513-YWVJ",
            "name": "Department of Finance",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVTL-7513-YWVJ"
            },
            "address": {
                "streetAddress": "303 Airport Road",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.finance-ni.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVWG-8426-YWXV",
            "name": "CPD - Supplies & Services Division",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVWG-8426-YWXV"
            },
            "address": {
                "streetAddress": "303 Airport Road West",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland",
            "details": {
                "url": "https://www.finance-ni.gov.uk/topics/procurement"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PVTL-7513-YWVJ",
        "name": "Department of Finance"
    },
    "tender": {
        "id": "ID 6282445",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "ID 6282445 - DoF - Promotion and Processing of Give As You Earn (GAYE) Scheme for Northern Ireland Civil Service (NICS)",
        "description": "The Department of Finance, on behalf of all NICS departments and participating bodes, now wishes to appoint a Supplier (s), to supply the services associated with; Lot 1 (a) the promotion of the NICS G.A.Y.E. scheme to its' staff (Professional Fundraising Organisation); and Lot 2 (b) the distribution of donations to charities nominated by individual members of staff (Payroll Giving Agency).",
        "status": "planned",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79342200",
                        "description": "Promotional services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79631000",
                        "description": "Personnel and payroll services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "75310000",
                        "description": "Benefit services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "75100000",
                        "description": "Administration services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79342200",
                        "description": "Promotional services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79631000",
                        "description": "Personnel and payroll services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "75310000",
                        "description": "Benefit services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "75100000",
                        "description": "Administration services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 135018,
            "amount": 112515,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "This competition is below the UK Threshold. Due to exemptions in Northern Ireland a tender notice will therefore not be published on Find a Tender for this competition. This notice is being published to make the market aware of this opportunity which is now live. Details can be accessed via eTendersNI and the relevant Call for Tender (CfT) number for this opportunity is 6282445. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, paper submissions will not be accepted or considered.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-06-23T15:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-06-16T15:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "title": "Professional Fundraising Organisation",
                "description": "The Supplier is required to effectively promote the NICS G.A.Y.E. scheme via a range of communication methods to a range of participating bodies. Part of this promotion will include carrying out pre-arranged visits to all of the locations where staff are employed, Suppliers must also share a webinar to participating bodies to enable them to send to staff members outside of planned visits. These pre-arranged visits are limited to the September to June period with at least one visit to be completed with each business location per year.",
                "status": "planned",
                "value": {
                    "amountGross": 1200,
                    "amount": 1000,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "None"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00+01:00",
                    "endDate": "2029-06-30T23:59:59+01:00",
                    "maxExtentDate": "2031-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two additional periods of 1 year each"
                },
                "awardCriteria": {
                    "description": "PleaseDetails will be provided in the tender documentation"
                }
            },
            {
                "id": "2",
                "title": "Payroll Giving Agency",
                "description": "Lot 2 Supplier must : * Receive, via secure electronic methods, on a monthly basis the full amount of donations made by each relevant Payroll Service Provider * Distribute donations to the charities chosen by the donor/employee within a 5 working day timeframe, as advised by the Professional Fundraising Organisation; * Provide an assurance that all monies received are distributed correctly and on-time; * Hold and notify the named representative of each body detailed in Annex A, of any held donations, within 5 working days of identification , until instruction is received on how to redistribute the remaining balance",
                "status": "planned",
                "value": {
                    "amountGross": 133818,
                    "amount": 111515,
                    "currency": "GBP"
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "None"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00+01:00",
                    "endDate": "2029-06-30T23:59:59+01:00",
                    "maxExtentDate": "2031-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two additional periods of 1 year each"
                },
                "awardCriteria": {
                    "description": "PleaseDetails will be provided in the tender documentation"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-05-29T23:59:59+01:00"
        }
    },
    "language": "en"
}