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THE PROVISION OF SECURITY SYSTEM MAINTENANCE AND MANAGEMENT SERVICES IN RUTLAND

Rutland County Council

This public procurement record has 3 releases in its history.

Award

10 Sep 2026 at 12:08

UK7 - Contract Details Notice
Award

23 Jul 2026 at 15:01

UK6 - Contract Award Notice
Tender

29 May 2026 at 16:01

UK4 - Tender Notice
Summary of the contracting process

Rutland County Council procured security systems maintenance and management services for its operations in Rutland. The requirement covers intruder alarm maintenance, access-control systems and central monitoring, including the repair and maintenance of security equipment and building installations. It is a public-sector services contract, with related work including electronic security locks and door locks. The council is the buying organisation and the work is delivered in Rutland. The requirement is suitable for small and medium-sized enterprises and participation was reserved for SMEs and voluntary, community and social enterprises. Suppliers therefore need to provide an integrated security systems service rather than a single equipment supply or isolated repair activity.

The procurement is complete and has been awarded following a below-threshold open competition. Twelve bids reached the final stage, all from SMEs. Quality counted for 60% of the evaluation and price for 40%. One lot was awarded to Openview Security Solutions Limited on 23 July 2026. The award value is £80,000 excluding VAT (£96,000 including VAT). The contract was signed on 3 September 2026 and runs from 1 October 2026 to 30 September 2029, with a one-year extension available at the council’s discretion, to a maximum end date of 30 September 2030. The signed contract value is £24,806.93 excluding VAT (£29,768.32 including VAT).

This award shows recurring council demand for a managed, multi-service security systems operation in Rutland. A credible competitor for a future requirement would need practical expertise in intruder alarms, access control, electronic locking and central monitoring, together with the ability to maintain, repair and manage systems across council premises. The successful service model combines technical maintenance with responsive security management, so suppliers should be able to coordinate monitoring, fault diagnosis, planned servicing and building-installation interfaces. The competition attracted twelve final-stage SME bids, indicating that the requirement can be contested by specialist smaller providers. Strong quality evidence will matter more than price alone, because quality carried the greater evaluation weighting.

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Notice Information

Notice Title

THE PROVISION OF SECURITY SYSTEM MAINTENANCE AND MANAGEMENT SERVICES IN RUTLAND

Notice Description

Service model for the delivery of efficient and effective security systems maintenance and management service, including intruder alarms, access control and central monitoring provision.

Lot Information

Lot 1

Renewal: The contract will be for an initial period of three (3) years, with the option to extend for a further one (1) year at the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a93e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085828-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

35000000 - Security, fire-fighting, police and defence equipment

42961100 - Access control system

44521110 - Door locks

44521120 - Electronic security lock

50600000 - Repair and maintenance services of security and defence materials

50610000 - Repair and maintenance services of security equipment

50700000 - Repair and maintenance services of building installations

79710000 - Security services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
£80,000 Under £100K
Contracts Value
£24,806 Under £100K

Notice Dates

Publication Date
10 Sep 20263 weeks ago
Submission Deadline
3 Jul 2026Expired
Future Notice Date
Not specified
Award Date
23 Jul 20262 months ago
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Rutland County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OAKHAM
Postcode
LE15 6HP
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF2 Leicestershire, Rutland and Northamptonshire
Local Authority
Rutland
Electoral Ward
Oakham South
Westminster Constituency
Rutland and Stamford

Supplier Information

Number of Suppliers
1
Supplier Name

OpenView Security Solutions Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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