Planning

Installation and Supply of Structured Cabling with Maintenance and Support

CAERPHILLY COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

01 Jun 2026 at 10:49

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Caerphilly County Borough Council is in the planning phase of a procurement process for the "Installation and Supply of Structured Cabling with Maintenance and Support". The objective is to engage with the market before formally procuring services for cabling installation, maintenance, and support across a diverse property portfolio that includes corporate buildings, schools, and operational locations throughout the UKL16 region. Interested parties must submit expressions of interest by 15 June 2026, and the Council seeks input on delivery models and innovations. The formal procurement, expected to begin after the pre-market engagement phase, will cover planned and reactive works and necessitates compliance with industry standards. The contract, valued at an estimated £2,000,000 (gross total £2,400,000), is also suitable for SMEs and has a contract period from 14 October 2026 to 13 October 2031, with a potential extension up to 2036.

This tender presents a valuable opportunity for businesses specialised in network cabling, building installation work, and telecommunications maintenance services. Companies with a strong track record in handling structured cabling in public sector environments, particularly those capable of managing installations in schools and operational environments, will find this contract beneficial for growth. The procurement process seeks innovative solutions that enhance efficiency, asset management, and service resilience, making it an attractive prospect for businesses that leverage cutting-edge technology and methodologies in their service delivery. Additionally, firms offering competitive pricing models could gain a significant advantage in securing this contract with Caerphilly County Borough Council.

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Notice Information

Notice Title

Installation and Supply of Structured Cabling with Maintenance and Support

Notice Description

Caerphilly County Borough Council ("the Council") is undertaking pre-market engagement to inform a future procurement for the installation, maintenance, and support of structured cabling infrastructure across its estate. The Council operates a large and diverse property portfolio including: Corporate buildings Schools and education sites Operational and service delivery locations The existing contract is due to expire, and the Council is seeking to better understand current market capability, delivery models, and innovations prior to commencing a formal procurement exercise. The Council is seeking a contractor to provide: Installation of structured cabling (Cat6a, fibre, and associated infrastructure) Maintenance and support of existing cabling systems Moves, adds, and changes (MACs) Supply and installation of associated equipment (e.g. cabinets, patch panels) Troubleshooting and fault resolution Surveying, design, and recommendations The requirement will cover multiple sites across the borough and includes both: Planned works Reactive / urgent works The Council expects: Compliance with relevant industry standards Minimal disruption to operational environments (including critical sites) Scalable service delivery across a varied estate

Planning Information

Please can all expressions of interest be sent to thomaj11@caerphilly.gov.uk by COP on Monday 15 June 2026 and respond to the following questions: 1. Delivery Model & Capacity How does your organisation typically structure delivery for contracts of this scale and geographic spread? What resource model do you operate (in-house vs subcontracting), and how do you ensure service resilience? 2. Technical Capability What experience do you have delivering structured cabling (Cat6a, fibre, etc.) in multi-site public sector environments? How do you ensure compliance with relevant cabling standards and testing requirements? 3. Service Levels What response and resolution times would you typically propose for: Critical faults Planned works How do you manage high-priority works and escalation? 4. Asset Management & Quality How do you ensure: Accurate labelling and documentation Quality assurance and testing Ongoing visibility of installed infrastructure 5. Working Environment & Risk What experience do you have working in: Schools / education settings Live operational or critical environments How do you minimise disruption and manage health & safety risks? 6. Innovation & Best Practice What innovations, tools, or approaches could improve: Efficiency of installations Asset tracking / reporting Long-term infrastructure management 7. Commercial Approach What pricing models are typically used (e.g. schedule of rates, fixed price, hybrid)? Are there any cost drivers or risks the Council should consider when developing its approach?

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06aa1a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/051303-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

45 - Construction work

50 - Repair and maintenance services

CPV Codes

32421000 - Network cabling

32562000 - Optical-fibre cables

45300000 - Building installation work

50330000 - Maintenance services of telecommunications equipment

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Jun 20263 days ago
Submission Deadline
Not specified
Future Notice Date
6 Jul 20262 months to go
Award Date
Not specified
Contract Period
13 Oct 2026 - 13 Oct 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY COUNTY BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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