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Installation and Supply of Structured Cabling with Maintenance and Support

Caerphilly County Borough Council

This public procurement record has 3 releases in its history.

Tender

13 Aug 2026 at 16:02

UK4 - Tender Notice
Planning

13 Aug 2026 at 10:22

UK1 - Pipeline Notice
Planning

01 Jun 2026 at 11:49

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Caerphilly County Borough Council is seeking a contractor to supply, install, test and commission structured cabling, then provide maintenance and support. The requirement covers planned and reactive work across the Council’s corporate estate throughout Caerphilly County Borough, including 86 schools, offices, depots, civic buildings, leisure facilities, operational sites and other associated premises. The estate comprises more than 300 buildings and over 400 network cabinets. The infrastructure will support critical public services, digital transformation, cloud applications, telephony, building management systems and educational technology. The service includes structured network cabling such as Cat6a and fibre, with testing, documentation, resilience and future scalability, while minimising disruption to schools, public-facing services and critical Council operations. This is a public-sector telecommunications infrastructure and building-installation services opportunity.

The procurement has reached tender: the Council has invited offers through an open procedure. There is one lot, with electronic submission allowed and tenders accepted in Welsh. Enquiries close at 12:00 on 28 August 2026, and tenders must be submitted by 12:00 on 11 September 2026. The contract is scheduled to run from 22 October 2026 to 21 October 2031, with an option to extend by up to five years, to 21 October 2036. Its estimated value is £2,000,000 excluding VAT and £2,400,000 including VAT. The award decision is due by 21 October 2026. Evaluation is split equally between quality and price, at 50% each. The tender is above the relevant threshold and is covered by the Government Procurement Agreement.

This opportunity suits structured cabling and telecommunications infrastructure contractors able to deliver both installation and ongoing maintenance across a large, geographically spread public-sector estate. Relevant capability includes Cat6a, fibre and related network cabling, testing and commissioning, fault response, planned works, asset labelling, documentation, quality assurance and infrastructure reporting. Suppliers should be able to maintain service resilience across more than 300 buildings and 400 network cabinets, using an effective in-house, subcontracted or combined resource model. Experience in schools and education settings, live operational environments, public-facing facilities and critical services will be valuable, particularly where work must minimise disruption and manage health and safety risks. The requirement is identified as suitable for small and medium-sized enterprises and voluntary, community and social enterprises, and will suit organisations able to support future infrastructure expansion.

How relevant is this notice?

Notice Information

Notice Title

Installation and Supply of Structured Cabling with Maintenance and Support

Notice Description

Caerphilly County Borough Council (CCBC) invites tenders from suitably qualified and experienced contractors for the supply, installation, testing, commissioning, maintenance, and support of structured cabling infrastructure across its corporate estate, schools, educational establishments, operational facilities, and other associated premises throughout the County Borough. The Council relies upon robust, secure, and high-performing network infrastructure to support the delivery of critical public services, digital transformation initiatives, cloud-based applications, telephony systems, building management technologies, and educational technology platforms. As such, the Council requires a contractor capable of delivering both planned and reactive structured cabling services to ensure the continued availability, resilience, and future scalability of its communications infrastructure. The contract will support a diverse property portfolio of more than 300 buildings comprising of 86 schools, offices, depots, civic buildings, leisure facilities, and operational sites, with more than 400 Network Cabinets across these sites, requiring contractors to demonstrate the capability to operate effectively across multiple locations and environments. Emphasis will be placed on minimising disruption to educational activities, public-facing services, and critical Council operations.

Lot Information

Lot 1

Renewal: The Council reserve the right to extend the contract for a further period of up to 5 years.

Planning Information

Please can all expressions of interest be sent to thomaj11@caerphilly.gov.uk by COP on Monday 15 June 2026 and respond to the following questions: 1. Delivery Model & Capacity How does your organisation typically structure delivery for contracts of this scale and geographic spread? What resource model do you operate (in-house vs subcontracting), and how do you ensure service resilience? 2. Technical Capability What experience do you have delivering structured cabling (Cat6a, fibre, etc.) in multi-site public sector environments? How do you ensure compliance with relevant cabling standards and testing requirements? 3. Service Levels What response and resolution times would you typically propose for: Critical faults Planned works How do you manage high-priority works and escalation? 4. Asset Management & Quality How do you ensure: Accurate labelling and documentation Quality assurance and testing Ongoing visibility of installed infrastructure 5. Working Environment & Risk What experience do you have working in: Schools / education settings Live operational or critical environments How do you minimise disruption and manage health & safety risks? 6. Innovation & Best Practice What innovations, tools, or approaches could improve: Efficiency of installations Asset tracking / reporting Long-term infrastructure management 7. Commercial Approach What pricing models are typically used (e.g. schedule of rates, fixed price, hybrid)? Are there any cost drivers or risks the Council should consider when developing its approach?

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06aa1a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077363-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

45 - Construction work

50 - Repair and maintenance services

CPV Codes

32321200 - Audio-visual equipment

32421000 - Network cabling

32562000 - Optical-fibre cables

45300000 - Building installation work

50330000 - Maintenance services of telecommunications equipment

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
£2,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20262 weeks ago
Submission Deadline
11 Sep 20262 weeks to go
Future Notice Date
14 Aug 2026Expired
Award Date
Not specified
Contract Period
22 Oct 2026 - 21 Oct 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caerphilly County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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