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HR and Managed Payroll Solution

Cairn Housing Association

This public procurement record has 2 releases in its history.

Tender

01 Jul 2026 at 12:35

Tender Notice
Planning

02 Jun 2026 at 16:08

Planning Notice
Summary of the contracting process

The Cairn Housing Association, located in Edinburgh, has initiated an open tender process for the procurement of a Human Resources and Managed Payroll Solution. Classified under the industry category of time accounting or human resources software development services, the procurement aims to serve a housing association with 250 employees. The tender process is active and scheduled to close on 14th August 2026 at noon. The procurement method being used is an open procedure allowing electronic submissions through the Public Contracts Scotland platform. The contract, which has a potential duration of three years with possible extensions into a fourth and fifth year by mutual agreement, will mainly focus on key criteria such as accessibility, recruitment, quality assurance, and business efficiency.

This tender provides significant opportunities for businesses specializing in HR software development, managed payroll systems, and related consultancy and data management services. Companies that offer comprehensive HR solutions and are adept in electronic submission methods might find this contract particularly lucrative, given its substantial duration and potential for renewal. The project will enable suppliers to enhance their service portfolio and gain prominence in the public housing sector, particularly within Scotland. Businesses with capabilities in product demonstrations and competitive pricing strategies will be well-suited to compete for this opportunity, aligning with the tender's award criteria focusing on both quality and price.

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Notice Information

Notice Title

HR and Managed Payroll Solution

Notice Description

HR system for housing association with 250 employees, plus MANAGED payroll system for same.

Lot Information

Lot 1

Open Tender via the Public Contracts Scotland platform

Renewal: Extension into fourth and fifth years by mutual agreement of buyer and vendor.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06abc5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061681-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48450000 - Time accounting or human resources software package

72212450 - Time accounting or human resources software development services

72322000 - Data management services

79414000 - Human resources management consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Jul 20263 months ago
Submission Deadline
14 Aug 2026Expired
Future Notice Date
14 Aug 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cairn Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH7 4GH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Leith Walk
Westminster Constituency
Edinburgh North and Leith

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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