Notice Information
Notice Title
HR and Managed Payroll Solution
Notice Description
HR system for housing association with 250 employees, plus MANAGED payroll system for same.
Lot Information
Lot 1
Open Tender via the Public Contracts Scotland platform
Renewal: Extension into fourth and fifth years by mutual agreement of buyer and vendor.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06abc5
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/061681-2026
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
48450000 - Time accounting or human resources software package
72212450 - Time accounting or human resources software development services
72322000 - Data management services
79414000 - Human resources management consultancy services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 1 Jul 2026Yesterday
- Submission Deadline
- 14 Aug 20262 months to go
- Future Notice Date
- 13 Aug 20262 months to go
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CAIRN HOUSING ASSOCIATION
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH7 4GH
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- Leith Walk
- Westminster Constituency
- Edinburgh North and Leith
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-06abc5-2026-07-01T12:35:37+01:00",
"date": "2026-07-01T12:35:37+01:00",
"ocid": "ocds-h6vhtk-06abc5",
"description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=836165. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:836165) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=836165",
"initiationType": "tender",
"tender": {
"id": "CHG06/26-01",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "HR and Managed Payroll Solution",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "72212450",
"description": "Time accounting or human resources software development services"
},
"mainProcurementCategory": "services",
"description": "HR system for housing association with 250 employees, plus MANAGED payroll system for same.",
"lots": [
{
"id": "1",
"description": "Open Tender via the Public Contracts Scotland platform",
"status": "active",
"awardCriteria": {
"criteria": [
{
"name": "Accessibility & Self Service",
"type": "quality",
"description": "10"
},
{
"name": "Recruitment",
"type": "quality",
"description": "10"
},
{
"name": "Onboarding, Migration & Long Term Support",
"type": "quality",
"description": "10"
},
{
"name": "Payroll Quality Assurance",
"type": "quality",
"description": "10"
},
{
"name": "Business Efficiency",
"type": "quality",
"description": "10"
},
{
"name": "Product Demonstrations",
"type": "quality",
"description": "20"
},
{
"type": "price",
"description": "30"
}
]
},
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "Extension into fourth and fifth years by mutual agreement of buyer and vendor."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKM75"
},
{
"region": "UKM75"
}
],
"deliveryLocation": {
"description": "Cairn Housing Association, 22 Hopetoun Street, Edinburgh, EH7 4GH"
},
"relatedLot": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "79414000",
"description": "Human resources management consultancy services"
},
{
"scheme": "CPV",
"id": "72322000",
"description": "Data management services"
},
{
"scheme": "CPV",
"id": "48450000",
"description": "Time accounting or human resources software package"
}
]
}
],
"communication": {
"futureNoticeDate": "2026-08-14T00:00:00+01:00"
},
"coveredBy": [
"GPA"
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "As per appended tender documents",
"appliesTo": [
"supplier"
]
}
]
},
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"contractTerms": {
"performanceTerms": "As per appended tender documents",
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
},
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"tenderPeriod": {
"endDate": "2026-08-14T12:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"awardPeriod": {
"startDate": "2026-08-14T12:30:00+01:00"
},
"bidOpening": {
"date": "2026-08-14T12:30:00+01:00"
},
"hasRecurrence": false
},
"parties": [
{
"id": "GB-FTS-34053",
"name": "Cairn Housing Association",
"identifier": {
"legalName": "Cairn Housing Association"
},
"address": {
"streetAddress": "Bellevue House, 22 Hopetoun Street",
"locality": "Edinburgh",
"region": "UKM",
"postalCode": "EH7 4GH",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Stephen McDougall",
"telephone": "+44 8009903405",
"email": "stephen.mcdougall@cairnha.com",
"url": "https://www.publiccontractsscotland.gov.uk/"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"url": "http://www.cairnha.com",
"buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17262",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"description": "Housing Association"
},
{
"id": "06",
"scheme": "COFOG",
"description": "Housing and community amenities"
},
{
"scheme": "TED_CA_TYPE",
"description": "Housing Association"
}
]
}
},
{
"id": "GB-FTS-1033",
"name": "Edinburgh Sheriff Court",
"identifier": {
"legalName": "Edinburgh Sheriff Court"
},
"address": {
"locality": "Edinburgh",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-34053",
"name": "Cairn Housing Association"
},
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000833589"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000833589"
}
],
"language": "en"
}