Planning

Provision of Soft Facilities Management Services

LONDON BOROUGH OF SUTTON

This public procurement record has 1 release in its history.

Planning

04 Jun 2026 at 12:06

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The London Borough of Sutton is currently in the planning stage for a procurement process aimed at the provision of soft facilities management services for its corporate estate. This initiative, titled "Provision of Soft Facilities Management Services," falls under the industry categories of cleaning services, security services, facilities management services, and pest-control services. The procurement process, set to take place in Sutton, UK, is likely to be structured into two lots: Cleaning Services and Security Services. Interested parties are invited to a face-to-face supplier engagement event scheduled for 15th June 2026 at the Civic Offices in Sutton. This event is an opportunity to gain insights into the procurement plans and is a precursor to the formal bidding process that will commence at a later date.

This tender presents significant growth opportunities for businesses, particularly those with expertise in cleaning and security services, as the value of the contract is estimated at £1,500,000. Small and medium-sized enterprises (SMEs) as well as voluntary, community and social enterprises (VCSEs) are encouraged to participate, as they may find the bid's division into separate lots advantageous. Businesses with the capability to provide comprehensive facilities management solutions, including day-to-day cleaning, static guarding, mobile patrols, and waste management, will be well-suited to compete in this procurement process. Participation in the upcoming supplier engagement event is crucial for companies looking to align their offerings with the needs of the London Borough of Sutton's corporate estate.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Provision of Soft Facilities Management Services

Notice Description

The London Borough of Sutton will be undertaking a procurement for the provision of soft facilities management services for its corporate estate. The upcoming procurement will seek to appoint suitably experienced suppliers to deliver soft FM service across the authority's corporate buildings, including the Civic Offices, libraries and children's centres. The London Borough of Sutton is currently considering structuring the procurement into two separate lots: Lot 1 - Cleaning Services Lot 2 - Security Services Suppliers may be invited to bid for one or both lots. The scope of services is expected to include, but is not limited to: Lot 1 - Cleaning Services General day-to-day cleaning Periodic cleaning Window cleaning Washroom and hygiene services Confidential waste services Supply and management of consumables, including: o User-end consumables o Contractor materials Pest control services Lot 2 - Security Services Static guarding at the Civic Offices Mobile patrols Opening and closing services Keyholding The final procurement structure, including the use of lots, remains subject to review following pre-market engagement. JOINING INSTRUCTIONS Engagement Event Details Date: 15th June 2026 Format: Face to face supplier engagement event Location: Civic Offices, St Nicholas Way, Sutton, SM1 1EA The event is expected to be divided into: Morning session - Cleaning Services Afternoon session - Security Services Further details regarding timings, will be provided to interested parties. To book a place for the in person Market Engagement please register using this link below - Market Engagement Registration Form: PLEASE NOTE - TWO ATTENDEES PER COMPANY. https://docs.google.com/forms/d/e/1FAIpQLSdPi1W8M9q0OL3s6ynFPWeZ29pZkZ_6Jm_DYZCTaCbA0rh4FA/viewform

Planning Information

Joining Instructions Engagement Event Details: Date: 15th June 2026 Format: FACE to FACE supplier engagement event Location: Civic Offices, St Nicholas Way, Sutton, SM1 1EA The event is expected to be divided into: Morning session - Cleaning Services Afternoon session - Security Services Further details regarding timings, registration and attendance will be provided to interested parties. PLEASE NOTE - TWO ATTENDEES PER COMPANY. To book a place for the in person Market Engagement please register using the link below - Market Engagement Registration Form: https://docs.google.com/forms/d/e/1FAIpQLSdPi1W8M9q0OL3s6ynFPWeZ29pZkZ_6Jm_DYZCTaCbA0rh4FA/viewform

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ad6e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052777-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

79710000 - Security services

79993100 - Facilities management services

90910000 - Cleaning services

90922000 - Pest-control services

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jun 2026Today
Submission Deadline
Not specified
Future Notice Date
15 Jun 20262 weeks to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 29 Mar 2030 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF SUTTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUTTON
Postcode
SM1 1EA
Post Town
Sutton
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
TLI63 Merton, Kingston upon Thames and Sutton
Local Authority
Sutton
Electoral Ward
Sutton Central
Westminster Constituency
Sutton and Cheam

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06ad6e-2026-06-04T13:06:33+01:00",
    "date": "2026-06-04T13:06:33+01:00",
    "ocid": "ocds-h6vhtk-06ad6e",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJMC-1445-VCVG",
            "name": "London Borough of Sutton",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJMC-1445-VCVG"
            },
            "address": {
                "streetAddress": "Civic Offices, St Nicholas Way",
                "locality": "Sutton",
                "postalCode": "SM1 1EA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI63"
            },
            "contactPoint": {
                "email": "commercial.procurement@sutton.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJMC-1445-VCVG",
        "name": "London Borough of Sutton"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Joining Instructions Engagement Event Details: Date: 15th June 2026 Format: FACE to FACE supplier engagement event Location: Civic Offices, St Nicholas Way, Sutton, SM1 1EA The event is expected to be divided into: Morning session - Cleaning Services Afternoon session - Security Services Further details regarding timings, registration and attendance will be provided to interested parties. PLEASE NOTE - TWO ATTENDEES PER COMPANY. To book a place for the in person Market Engagement please register using the link below - Market Engagement Registration Form: https://docs.google.com/forms/d/e/1FAIpQLSdPi1W8M9q0OL3s6ynFPWeZ29pZkZ_6Jm_DYZCTaCbA0rh4FA/viewform",
                "dueDate": "2026-06-15T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "052777-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/052777-2026",
                "datePublished": "2026-06-04T13:06:33+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN818238",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of Soft Facilities Management Services",
        "description": "The London Borough of Sutton will be undertaking a procurement for the provision of soft facilities management services for its corporate estate. The upcoming procurement will seek to appoint suitably experienced suppliers to deliver soft FM service across the authority's corporate buildings, including the Civic Offices, libraries and children's centres. The London Borough of Sutton is currently considering structuring the procurement into two separate lots: Lot 1 - Cleaning Services Lot 2 - Security Services Suppliers may be invited to bid for one or both lots. The scope of services is expected to include, but is not limited to: Lot 1 - Cleaning Services General day-to-day cleaning Periodic cleaning Window cleaning Washroom and hygiene services Confidential waste services Supply and management of consumables, including: o User-end consumables o Contractor materials Pest control services Lot 2 - Security Services Static guarding at the Civic Offices Mobile patrols Opening and closing services Keyholding The final procurement structure, including the use of lots, remains subject to review following pre-market engagement. JOINING INSTRUCTIONS Engagement Event Details Date: 15th June 2026 Format: Face to face supplier engagement event Location: Civic Offices, St Nicholas Way, Sutton, SM1 1EA The event is expected to be divided into: Morning session - Cleaning Services Afternoon session - Security Services Further details regarding timings, will be provided to interested parties. To book a place for the in person Market Engagement please register using this link below - Market Engagement Registration Form: PLEASE NOTE - TWO ATTENDEES PER COMPANY. https://docs.google.com/forms/d/e/1FAIpQLSdPi1W8M9q0OL3s6ynFPWeZ29pZkZ_6Jm_DYZCTaCbA0rh4FA/viewform",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79710000",
                        "description": "Security services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79993100",
                        "description": "Facilities management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90922000",
                        "description": "Pest-control services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI63",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1500000,
            "amount": 1500000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2030-03-29T23:59:59Z"
                },
                "status": "planning"
            }
        ],
        "status": "planning"
    },
    "language": "en"
}