LBS Soft Facilities Management Services

{
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    "id": "ocds-h6vhtk-06ad6e-2026-08-05T12:56:33+01:00",
    "date": "2026-08-05T12:56:33+01:00",
    "ocid": "ocds-h6vhtk-06ad6e",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJMC-1445-VCVG",
            "name": "London Borough of Sutton",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJMC-1445-VCVG"
            },
            "address": {
                "streetAddress": "Civic Offices, St Nicholas Way",
                "locality": "Sutton",
                "postalCode": "SM1 1EA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI63"
            },
            "contactPoint": {
                "email": "commercial.procurement@sutton.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJMC-1445-VCVG",
        "name": "London Borough of Sutton"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Joining Instructions Engagement Event Details: Date: 15th June 2026 Format: FACE to FACE supplier engagement event Location: Civic Offices, St Nicholas Way, Sutton, SM1 1EA The event is expected to be divided into: Morning session - Cleaning Services Afternoon session - Security Services Further details regarding timings, registration and attendance will be provided to interested parties. PLEASE NOTE - TWO ATTENDEES PER COMPANY. To book a place for the in person Market Engagement please register using the link below - Market Engagement Registration Form: https://docs.google.com/forms/d/e/1FAIpQLSdPi1W8M9q0OL3s6ynFPWeZ29pZkZ_6Jm_DYZCTaCbA0rh4FA/viewform",
                "dueDate": "2026-06-15T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "052777-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/052777-2026",
                "datePublished": "2026-06-04T13:06:33+01:00",
                "format": "text/html"
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        ]
    },
    "tender": {
        "id": "DN818238",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "LBS Soft Facilities Management Services",
        "description": "The London Borough of Sutton will be undertaking a procurement for the provision of soft facilities management services for its corporate estate. The procurement will seek to appoint suitably experienced suppliers to deliver soft FM service across the authority's corporate buildings, including the Civic Offices, libraries and children's centres. The London Borough of Sutton is structuring the procurement into two separate lots: Lot 1 - Cleaning Services: General day-to-day cleaning Periodic cleaning Window cleaning Washroom and hygiene services Confidential waste services Supply and management of consumables, including: User-end consumables Contractor materials Pest control services Lot 2 - Security Services: Static guarding at the Civic Offices Mobile patrols Opening and closing services Keyholding EST: PS1,500,000.00 (excluding VAT).",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72514100",
                        "description": "Facilities management services involving computer operation"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90922000",
                        "description": "Pest-control services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI63",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI63",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI63",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79710000",
                        "description": "Security services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI63",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI63",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 1800000,
            "amount": 1500000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2030-03-29T23:59:59Z",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "status": "active",
                "title": "Lot 1 - Cleaning Services",
                "description": "Scope of Services This sets out the general requirements of the service areas which includes: General day to day cleaning Day time cleaning services (including reactive) Hygiene waste collection and disposal including feminine hygiene, sharps and nappy bins Consumable provision (including End-user and contractors' materials) External and Internal Window cleaning",
                "value": {
                    "amountGross": 1200000,
                    "amount": 1000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "This procurement is a two-stage Competitive Flexible Procedure (under Section 20(4) of the Procurement Act 2023) conducted entirely via the ProContracts portal for Lot 1, Lot 2, or both: Stage 1 (Participation): Suppliers complete a Procurement Specific Questionnaire (PSQ) and Relevant Experience Questionnaire. Bids are assessed on a mandatory pass/fail basis followed by technical scoring. Stage 2 (Tender): The top 6-8 highest-scoring suppliers per Lot (including any tied in 6th place) are shortlisted to submit full tenders.",
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                                {
                                    "number": 50,
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                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "This procurement is a two-stage Competitive Flexible Procedure (under Section 20(4) of the Procurement Act 2023) conducted entirely via the ProContracts portal for Lot 1, Lot 2, or both: Stage 1 (Participation): Suppliers complete a Procurement Specific Questionnaire (PSQ) and Relevant Experience Questionnaire. Bids are assessed on a mandatory pass/fail basis followed by technical scoring. Stage 2 (Tender): The top 6-8 highest-scoring suppliers per Lot (including any tied in 6th place) are shortlisted to submit full tenders.",
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                },
                "hasRenewal": true,
                "renewal": {
                    "description": "3 years (1+1 possible extensions). The extensions will be granted at the sole discretion of the Authority, with consideration of the contract requirement of the authority at that time and the performance of the contactor."
                }
            },
            {
                "id": "2",
                "title": "Lot 2 - Security Services",
                "description": "Scope of Services: The requirements of the service areas, which include: Static physical security and front-of-house security services. Mobile security patrols and alarm response services. Alarm receiving and monitoring services. Keyholding, lock-up, unlock and security checks. Visitor, contractor, delivery and access control support. Emergency response, incident support and business continuity support. Patrol, incident, visitor, delivery, key and daily occurrence records. Security reporting, audit, supervision and contract management.",
                "status": "active",
                "value": {
                    "amountGross": 600000,
                    "amount": 500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "This procurement is a two-stage Competitive Flexible Procedure (under Section 20(4) of the Procurement Act 2023) conducted entirely via the ProContracts portal for Lot 1, Lot 2, or both: Stage 1 (Participation): Suppliers complete a Procurement Specific Questionnaire (PSQ) and Relevant Experience Questionnaire. Bids are assessed on a mandatory pass/fail basis followed by technical scoring. Stage 2 (Tender): The top 6-8 highest-scoring suppliers per Lot (including any tied in 6th place) are shortlisted to submit full tenders.",
                            "numbers": [
                                {
                                    "number": 50,
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                                }
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                        },
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                            "type": "price",
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                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "This procurement is a two-stage Competitive Flexible Procedure (under Section 20(4) of the Procurement Act 2023) conducted entirely via the ProContracts portal for Lot 1, Lot 2, or both: Stage 1 (Participation): Suppliers complete a Procurement Specific Questionnaire (PSQ) and Relevant Experience Questionnaire. Bids are assessed on a mandatory pass/fail basis followed by technical scoring. Stage 2 (Tender): The top 6-8 highest-scoring suppliers per Lot (including any tied in 6th place) are shortlisted to submit full tenders.",
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                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2030-03-29T23:59:59Z",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "3 years (1+1 possible extensions). The extensions will be granted at the sole discretion of the Authority, with consideration of the contract requirement of the authority at that time and the performance of the contactor."
                }
            }
        ],
        "status": "active",
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Suppliers wishing to participate in this Procurement should register their interest and complete the Procurement Specific Questionnaire (PSQ) on the portal by the deadline set out in this notice and the tender documents. As part of its Stage 1 submission, each Supplier must confirm whether it wishes to participate in: Lot 1 only Lot 2 only both Lot 1 and Lot 2 Suppliers will be assessed against the Conditions of Participation applicable to each Lot for which they have applied. Progression to Stage 2 will be determined separately for each Lot. Suppliers that pass all mandatory pass / fail questions will proceed to have their Technical Ability Scored PSQ questions evaluated and scored in line with the scoring matrix detailed in the Supplier Guidance and other tender documents. The 6-8 highest scoring suppliers will be shortlisted and invited to participate in the next stage of the procurement process. Where two or more suppliers achieve an equal score in sixth position, all such tied suppliers will be shortlisted. Supplier ranking is determined solely by final weighted PSQ evaluation scores. Further information is available in the tender pack."
        },
        "submissionMethodDetails": "ProContract eProcurement System https://www.gov.uk/find-tender Stage 1 PSQ: 09/09/2026, 12 noon deadline",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
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        "expressionOfInterestDeadline": "2026-09-09T12:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2026-08-20T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-12-09T23:59:59Z"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "073610-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/073610-2026",
                "datePublished": "2026-08-04T11:41:08+01:00",
                "format": "text/html"
            },
            {
                "id": "074173-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
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