ID 6564562 DoJ - Northern Ireland Prison Service - Prisoner Telephone System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06ae24-2026-06-04T18:28:15+01:00",
    "date": "2026-06-04T18:28:15+01:00",
    "ocid": "ocds-h6vhtk-06ae24",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PRMX-2692-MXQX",
            "name": "Northern Ireland Prison Service",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PRMX-2692-MXQX"
            },
            "address": {
                "streetAddress": "Castle Buildings",
                "locality": "Belfast",
                "postalCode": "BT4 3SQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVWG-8426-YWXV",
            "name": "CPD - Supplies and Services Division",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVWG-8426-YWXV"
            },
            "address": {
                "streetAddress": "Clare House 303 Airport Road West",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland"
        }
    ],
    "buyer": {
        "id": "GB-PPON-PRMX-2692-MXQX",
        "name": "Northern Ireland Prison Service"
    },
    "planning": {
        "noEngagementNoticeRationale": "The following PME's were carried out regarding this Tender, prior to PA23 therefore no PME Notices following the introduction of PA23 were issued; ID 5830822 DoJ NIPS Prisoner Telephone System PME Published on etendersni 06/03/2025"
    },
    "tender": {
        "id": "ID 6564562",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "ID 6564562 DoJ - Northern Ireland Prison Service - Prisoner Telephone System",
        "description": "The Northern Ireland Prison Service (NIPS) is an executive agency of the Department of Justice, Northern Ireland. The current prisoner population is 1,884 (as of 26/03/26) with Hydebank Wood College and Women's Prison holding 55 males and 111 female prisoners, 1,246 prisoners at HMP Maghaberry Prison and 472 at HMP Magilligan Prison. This Requirement is to cover the supply of telephone equipment and/or services capable of providing a telephone system for prisoners at Maghaberry and Magilligan Prisons and Hydebank Wood Secure College and Woman's Prison. Suppliers should refer to ID 6564562 Specification Schedule for full detail on the requirements of this contract. The contract will commence upon the Award Date or a date as stimulated within the Letter of Award and it is anticipated that the solution Go Live Date will be 01 April 2027. The contract will have an initial operational core term of five years from the Go Live Date. In addition the contract will also include two optional 24-month extension periods, if required by the NIPS.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "64200000",
                        "description": "Telecommunications services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32000000",
                        "description": "Radio, television, communication, telecommunication and related equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32500000",
                        "description": "Telecommunications equipment and supplies"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32540000",
                        "description": "Switchboards"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32550000",
                        "description": "Telephone equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "64000000",
                        "description": "Postal and telecommunications services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "64210000",
                        "description": "Telephone and data transmission services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 7776000,
            "amount": 6480000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This competition is being conducted in accordance with the Procurement Act 2023 (PA 2023) and the Procurement Regulations 2024 (PR 2024) using a Competitive Flexible Procedure. Once the tender assessment process as set out in the Instructions to Tenderers has been completed, the marks for the Award Criteria and for Price will be combined to identify a provisional Most Advantageous Tender (pMAT). A verification exercise will take place, where the pMAT will provide a working demonstration of their proposed solution to verify the technical requirements. In the event that the Supplier's proposed system is determined not to comply with any Requirement of the specification following the verification exercise, the Supplier will be considered eliminated from the tender exercise and the next highest scoring tenderer will be asked to undertake verification. Full details are provided within the Instructions to Tenderers document."
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "concession"
        ],
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-07-01T23:59:59+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-06-22T23:59:59+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-09-15T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 7776000,
                    "amount": 6480000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "AC1 Proposed Solution",
                            "description": "As per Tender Documentation",
                            "numbers": [
                                {
                                    "number": 31.2,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "AC2 Implementation Plan",
                            "description": "As per Tender Documentation",
                            "numbers": [
                                {
                                    "number": 17.6,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "AC3 Contract Management, Helpdesk and Reporting",
                            "description": "As per Tender Documentation",
                            "numbers": [
                                {
                                    "number": 8.8,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "AC4 Business Continuity",
                            "description": "As per Tender Documentation",
                            "numbers": [
                                {
                                    "number": 4,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "AC5 Key Personnel Experience of Security and Legislation",
                            "description": "As per Tender Documentation",
                            "numbers": [
                                {
                                    "number": 4,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "AC6 Data Protection",
                            "description": "As per Tender Documentation",
                            "numbers": [
                                {
                                    "number": 4,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "AC7 Social Value",
                            "description": "As per Tender Documentation",
                            "numbers": [
                                {
                                    "number": 10.4,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "AC 8 Total Cost",
                            "description": "As per Tender Documentation",
                            "numbers": [
                                {
                                    "number": 16,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "AC9 Call Rate",
                            "description": "The 4% weighting is broken down into two sub-criteria as follows; Difference between UK and RoI Landline & Fixed Rates in comparison with International Rates - 2% Difference between UK and RoI Mobile in comparison with International Rates - 2% Further detail is provided within the Tender Documentation",
                            "numbers": [
                                {
                                    "number": 4,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-09-16T00:00:00+01:00",
                    "endDate": "2032-03-31T23:59:59+01:00",
                    "maxExtentDate": "2036-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will commence upon the Award Date or a date as stimulated within the Letter of Award and it is anticipated that the solution Go Live Date will be 01 April 2027. The contract will have an initial operational core term of five years from the Go Live Date. In addition the contract will also include two optional 24-month extension periods, if required by the NIPS."
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract may continue to be extended on an annual basis following the uptake of all optional extension periods where the solution is still fit for purpose meets the organisation's needs and business funding is available and approved. Should updated technology be available to support the contract more efficiently there may be an option to include this."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "053081-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/053081-2026",
                "datePublished": "2026-06-04T18:28:15+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}