Tender

Human Resource and Payroll System

SOUTH WALES FIRE AND RESCUE SERVICE

This public procurement record has 1 release in its history.

Tender

05 Jun 2026 at 13:52

UK4 - Tender Notice
Summary of the contracting process

The South Wales Fire and Rescue Service is facilitating a procurement process for the acquisition of a Human Resource and Payroll System, currently at the tender stage. Located in Llantrisant, United Kingdom (UKL15), the deadline for tender submissions is set for 8th July 2026, with the contract anticipated to be awarded by 19th August 2026. This procurement falls under the goods industry category with a focus on time accounting and human resources software packages, and is conducted through an open procedure. The projected contract value is £3,180,000 gross, with a net value of £2,650,000. Interested parties must ensure all enquiries are submitted by 29th June 2026, and proposals must be compliant with the electronic submission requirements in English.

This tender offers significant business growth potential, especially for firms specialising in comprehensive human resources and payroll solutions. The contract requires a single supplier capable of delivering an integrated and user-friendly system to enhance payroll accuracy, HR functionality, and data accessibility while ensuring compliance with relevant legislation and standards. Small and medium-sized enterprises (SMEs) are encouraged to bid, provided they can meet the technical and economic criteria outlined in the tender pack. With opportunities for contract renewal by up to five additional years, subject to satisfactory performance, this procurement could result in long-term engagement with the South Wales Fire and Rescue Service.

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Notice Information

Notice Title

Human Resource and Payroll System

Notice Description

The intended outcome of this procurement is the award of a contract to a single supplier capable of delivering a secure, reliable and integrated HR and Payroll solution that will: * Accurately and efficiently process payroll for the Service's workforce * Provide a single, trusted source of employee data * Support core HR functions including recruitment, onboarding, learning and development, performance management, absence management and reporting * Improve accessibility and user experience for employees, managers and People Services staff * Strengthen compliance with data protection, employment legislation, Welsh Language Standards and equality requirements * Reduce reliance on manual processes, improve data quality and enhance management information * Provide resilience, business continuity and scalability to support future organisational needs

Lot Information

Lot 1

Renewal: An option to extend for an additional Five Years exists upon satisfactory performance in line with the Contract KPI's

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06aee4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/053402-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
£2,650,000 £1M-£10M
Lots Value
£2,650,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jun 20261 weeks ago
Submission Deadline
8 Jul 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2026 - 30 Sep 2033 Over 5 years
Recurrence
2037-06-05

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH WALES FIRE AND RESCUE SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LLANTRISANT
Postcode
CF72 8LX
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL15 Central Valleys, TLL16 Gwent Valleys, TLL17 Bridgend and Neath Port Talbot, TLL21 Monmouthshire and Newport, TLL22 Cardiff and Vale of Glamorgan
Local Authority
Rhondda Cynon Taf
Electoral Ward
Llantrisant and Talbot Green
Westminster Constituency
Pontypridd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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