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Desk and Parking Booking System

West Berkshire Council

This public procurement record has 2 releases in its history.

Award

15 Jul 2026 at 11:15

UK7 - Contract Details Notice
Award

09 Jun 2026 at 11:11

UK6 - Contract Award Notice
Summary of the contracting process

The procurement process facilitated by West Berkshire Council involved the acquisition of a Desk and Parking Booking System, a cloud-based facility intended to enhance desk and parking allocation for council staff across multiple sites. This project falls under the services category, specifically IT-related services, and was conducted under a limited competition procurement method due to its below-threshold valuation. The contract, signed on 15th July 2026, runs through to 14th July 2028, with a potential maximum extension to 2030. West Berkshire Council, located in Newbury, executed this tender in the South East of England region, with the legal basis identified as UKPGA 2023/54.

This tender presents business growth opportunities, especially for IT service providers specialising in industry-specific software packages and related consulting services. The successful supplier, Matrix Booking Limited, reflects a competitive landscape where large-scale IT firms can thrive, particularly those adept in cloud-based solutions for government entities. By engaging in such contracts, businesses can enhance their portfolio and establish significant credibility in the public sector services domain, leveraging their expertise to cater to specialised governmental needs. This project underscores the importance of scalability and innovation in IT solutions, making it ideal for businesses aiming to expand their influence within the public sector.

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Notice Information

Notice Title

Desk and Parking Booking System

Notice Description

A cloud-based system to provide desk and parking booking facilities to council staff across a number of buildings. The initial quantum for bookings is 500 desks (across two Buildings) and 300 hundred parking spaces (across four car parks)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b0a5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/066643-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48100000 - Industry specific software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£61,198 Under £100K
Contracts Value
£61,200 Under £100K

Notice Dates

Publication Date
15 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
14 May 20263 months ago
Contract Period
15 Jul 2026 - 14 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Berkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWBURY
Postcode
RG14 5LD
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
Not specified
Local Authority
West Berkshire
Electoral Ward
Newbury Central
Westminster Constituency
Newbury

Supplier Information

Number of Suppliers
1
Supplier Name

Matrix Booking limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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