Tender

Framework for Installation, Repair & Maintenance of Door Entry Systems, CCTV, Alarm and Access Systems

CARDIFF COUNCIL

This public procurement record has 1 release in its history.

Tender

10 Jun 2026 at 08:43

UK4 - Tender Notice
Summary of the contracting process

Cardiff Council has initiated a procurement process titled "Framework for Installation, Repair & Maintenance of Door Entry Systems, CCTV, Alarm and Access Systems". The process falls under the works category and involves the sub-central government public authority in the Welsh region (UKL22) of the United Kingdom. This competitive exercise uses the Competitive Flexible Procedure under the Procurement Act 2023 and aims to appoint a single contractor for a contract starting on 1st February 2027 for a period of two years, with a potential two-year extension. Interested businesses must submit their tenders by 8th July 2026, with the enquiry period closing on 1st July 2026. The procurement, worth approximately £2,956,800 gross, seeks installations and maintenance services for safety equipment, which includes alarms and CCTV systems.

This tender presents significant opportunities for businesses specialising in safety equipment, installation services, and repair and maintenance sectors. SMEs are explicitly encouraged to participate, as the procurement focuses on a high-quality, cost-effective solution with a commitment to social value. Vendors excelling in technologies related to door entry systems, CCTV, and alarm systems could leverage this opportunity to establish a two-year contractual relationship with Cardiff Council, potentially expanding their market presence and portfolio in the public sector. Participating bidders need to adhere to conditions of participation and demonstrate superior cost, quality, and community well-being benefits to secure the contract. The open competition method ensures accessibility for eligible and well-prepared businesses to compete fairly for this valuable contract.

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Notice Information

Notice Title

Framework for Installation, Repair & Maintenance of Door Entry Systems, CCTV, Alarm and Access Systems

Notice Description

This procurement exercise is being conducted on behalf of Cardiff City Council to establish a contract for Framework for Installation, Repair and Maintenance of Door Entry Systems, CCTV, Alarm and Access Systems. This opportunity has been issued by the Contracting Authority via the CDP in connection with a competitive procurement that is being conducted in accordance with the Competitive Flexible Procedure pursuant to section 20(2)(b) the Procurement Act 2023. The PSQ (Stage 1) sets out the information which is required by the Council in order to assess the suitability of Potential Contractors. Tenderers must satisfy all of the Conditions of Participation. Tenderers that do not satisfy all of the Conditions of Participation will not be considered any further. Those Tenderers invited to the next stage 'Invitation to Tender' will be the highest scoring Tenderers up to the maximum shortlisted of 5 that satisfy all the Conditions of Participation and meet any scoring thresholds within the PSQ guidance. The ITT responses will be assessed in terms of Cost, Quality and Social Value in order to determine the most advantageous tender. This will be the highest scoring Tender that satisfies all of the Conditions of Participation and meet any scoring thresholds within the ITT. The Council is seeking to appoint a single Contractor and the Contract period will be 2 years from 1st February 2027, with the option to extend for up to a further 2 years. Further information and a clear breakdown can be found in the tender documentation contained within the project on the Proactis portal. Please refer to the tender documentation which can be found within the Proactis Portal. Participating bidders are requested to use the reference ERFX1008868 to identify the project and thereafter the tender documentation. The Contracting Authority reserves the right to appoint the second highest tenderer in the event that the awarded supplier initially being appointed being excluded or withdrawing from the process or suspended from the framework at the point of award. Bidders are requested to register on our supplier portal via the link https://supplierlive.proactisp2p.com/Account/Login as this is where we advertise opportunities and receive responses electronically. Further guidance notes can be found at the following link: www.cardiff.gov.uk/ENG/Business/Tenders-commissioning-and-procurement/Policies-procedures-and-guidance/Pages/Policies-procedures-and-guidance.aspx Bidders will only be required to complete mandatory details at the registration stage, although it is also important that bidders select the local Council in "Step 5 - Buyer Selection", although not mandatory, bidders will not receive details of any opportunities from Cardiff if this option is not selected.

Lot Information

Lot 1

Renewal: Subject to the Framework Agreement, the option to extend by a further 2 years may apply.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b15b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054551-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

35113000 - Safety equipment

45312000 - Alarm system and antenna installation work

50000000 - Repair and maintenance services

51000000 - Installation services (except software)

Notice Value(s)

Tender Value
£2,464,000 £1M-£10M
Lots Value
£2,464,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Jun 2026Yesterday
Submission Deadline
8 Jul 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 4UW
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Butetown
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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