Notice Information
Notice Title
Digital Mailroom Services
Notice Description
The supplier shall provide a managed service to Trafford Council that will manage the electronic processing of documents received from residents and business in respect of Council Tax, Business Rates, Assessments, Sundry Debtors and ASC via Royal Mail as follows: opening of post from Royal Mail and/or a courier service preparation of post, scanning and indexing, control and security of received Documents, electronic transfer of Documents to the Customer's document management system (NEC) to enable the relevant document management system to place images into the relevant user in tray, back-up and recovery of scanned Documents, Document storage and destruction. Return of original documents to customers (where required)
Planning Information
All interested suppliers should submit their response via The Chest Portal by 12 noon on Friday 19th June 2026. All information/documents can be found on The Chest Portal and uploaded.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06b1d9
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/054751-2026
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
72000000 - IT services: consulting, software development, Internet and support
79800000 - Printing and related services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 10 Jun 20262 days ago
- Submission Deadline
- Not specified
- Future Notice Date
- 1 Jul 20263 weeks to go
- Award Date
- Not specified
- Contract Period
- 30 Sep 2026 - 30 Sep 2031 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- TRAFFORD COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- MANCHESTER
- Postcode
- M32 0TH
- Post Town
- Manchester
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD3 Greater Manchester
- Small Region (ITL 3)
- TLD34 Greater Manchester South West
- Delivery Location
- Not specified
-
- Local Authority
- Trafford
- Electoral Ward
- Gorse Hill & Cornbrook
- Westminster Constituency
- Stretford and Urmston
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/054751-2026
10th June 2026 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-06b1d9-2026-06-10T13:46:06+01:00",
"date": "2026-06-10T13:46:06+01:00",
"ocid": "ocds-h6vhtk-06b1d9",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PGZW-1429-QQZQ",
"name": "Trafford Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PGZW-1429-QQZQ"
},
"address": {
"streetAddress": "Trafford Town Hall, Talbot Road",
"locality": "Manchester",
"postalCode": "M32 0TH",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKD34"
},
"contactPoint": {
"email": "procurement@star-procurement.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
}
],
"buyer": {
"id": "GB-PPON-PGZW-1429-QQZQ",
"name": "Trafford Council"
},
"planning": {
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "All interested suppliers should submit their response via The Chest Portal by 12 noon on Friday 19th June 2026. All information/documents can be found on The Chest Portal and uploaded.",
"dueDate": "2026-06-19T23:59:59+01:00",
"status": "scheduled"
}
],
"documents": [
{
"id": "054751-2026",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/054751-2026",
"datePublished": "2026-06-10T13:46:06+01:00",
"format": "text/html"
}
]
},
"tender": {
"id": "DN818465",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Digital Mailroom Services",
"description": "The supplier shall provide a managed service to Trafford Council that will manage the electronic processing of documents received from residents and business in respect of Council Tax, Business Rates, Assessments, Sundry Debtors and ASC via Royal Mail as follows: opening of post from Royal Mail and/or a courier service preparation of post, scanning and indexing, control and security of received Documents, electronic transfer of Documents to the Customer's document management system (NEC) to enable the relevant document management system to place images into the relevant user in tray, back-up and recovery of scanned Documents, Document storage and destruction. Return of original documents to customers (where required)",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "72000000",
"description": "IT services: consulting, software development, Internet and support"
},
{
"scheme": "CPV",
"id": "79800000",
"description": "Printing and related services"
}
],
"deliveryAddresses": [
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"mainProcurementCategory": "services",
"aboveThreshold": false,
"lots": [
{
"id": "1",
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2026-10-01T00:00:00+01:00",
"endDate": "2031-09-30T23:59:59+01:00"
},
"status": "planning"
}
],
"communication": {
"futureNoticeDate": "2026-07-01T23:59:59+01:00"
},
"status": "planning"
},
"language": "en"
}