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Fire & Security Systems Maintenance & Installation

Kingston University

This public procurement record has 2 releases in its history.

Award

15 Sep 2026 at 14:41

UK6 - Contract Award Notice
Tender

12 Jun 2026 at 12:24

UK4 - Tender Notice
Summary of the contracting process

Kingston University Higher Education Corporation is procuring fire and security systems maintenance and installation services for its estate in Kingston upon Thames. The requirement is split between fire systems and security systems. Fire services cover fire-alarm systems, smoke ventilation, evacuation communications, fire-prevention installation and related small works. Security services cover security equipment and alarm systems, including repair, maintenance, installation and additional services. The buyer is a higher education corporation, so suppliers would need to support systems serving university buildings and their occupants. This is a services requirement combining planned maintenance with installation and responsive or additional works across fire protection and security infrastructure.

The procurement has reached the award stage following a completed open procedure. Lot 1, Fire Systems Maintenance & Installation, was awarded to Trinity Fire & Security Systems Ltd for £439,675.99 excluding VAT (£527,612.39 including VAT), with an award date of 15 September 2026. Lot 2, Security Systems Maintenance & Installation, was awarded to Phoenix Integrated Security Ltd for £308,846.92 excluding VAT (£370,616.30 including VAT), also on 15 September 2026. Both contracts are due to run from 1 October 2026 to 30 September 2029, with options to extend by one year plus one further year, to 30 September 2031. Both awards include small works and other additional services. Quality, covering knowledge, experience, delivery and service quality, counted for 70%; cost counted for 30%. Five bids were received for Lot 1 and three for Lot 2, all from SMEs.

This award shows sustained university demand for specialist maintenance and installation across both life-safety and security systems, at a substantial multi-year scale. A credible future competitor would need demonstrable capability, expertise and experience in delivering fire systems services, including fire alarms, smoke ventilation, evacuation communications, fire-prevention works and associated installations. For the security requirement, relevant experience would include maintaining, repairing and installing security equipment and alarm systems. Suppliers would also need to explain how they deliver consistently high-quality services and manage additional small works and other services. The evaluation placed considerably more emphasis on quality than price, so evidence of reliable delivery, technical competence, service management and added value would be important. The participation of SMEs on both lots indicates that specialist smaller businesses can compete for this type of university requirement.

How relevant is this notice?

Notice Information

Notice Title

Fire & Security Systems Maintenance & Installation

Notice Description

For the provision of Fire & Security Systems Maintenance & Installation services for fire alarm, smoke ventilation and evacuation communications.

Lot Information

Lot 1: Fire Systems Maintenance & Installation

Renewal: Option to extend for up to 2 years

Lot 2: Security Systems Maintenance & Installation

Renewal: Option to extend for up to 2 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b3f5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/087368-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

35 - Security, fire-fighting, police and defence equipment

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

31625200 - Fire-alarm systems

35121000 - Security equipment

35121700 - Alarm systems

45312100 - Fire-alarm system installation work

45343000 - Fire-prevention installation works

50610000 - Repair and maintenance services of security equipment

51700000 - Installation services of fire protection equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£748,521 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
15 Sep 20263 weeks ago
Submission Deadline
10 Jul 2026Expired
Future Notice Date
Not specified
Award Date
15 Sep 20263 weeks ago
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Kingston University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KINGSTON UPON THAMES
Postcode
KT1 2EE
Postcode Area
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
Not specified
Local Authority
Kingston upon Thames
Electoral Ward
Kingston Town
Westminster Constituency
Kingston and Surbiton

Supplier Information

Number of Suppliers
2
Supplier Names

Trinity Fire & Security Systems Ltd

Phoenix Integrated Security Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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