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Grassroots football pitch booking & management system

Wrexham County Borough Council

This public procurement record has 3 releases in its history.

PlanningUpdate

08 Jul 2026 at 10:52

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

26 Jun 2026 at 14:54

UK2 - Preliminary Market Engagement Notice
Planning

18 Jun 2026 at 12:24

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Wrexham County Borough Council is currently in the planning stage of a procurement process for a grassroots football pitch booking and management system. This process, initiated by a Prior Information Notice (PIN) dated 8th July 2026, seeks information from suppliers regarding digital solutions for managing approximately 35 football pitches in the Wrexham area. The Council is particularly interested in features such as online booking systems, payment functionalities, and improved operational visibility. Interested suppliers are invited to submit their solutions by 12:00 noon on 26th July 2026. The procurement involves IT services and software under the category of "Software package and information systems" and "IT services: consulting, software development, Internet and support," and it is governed by the Welsh devolved regulations.

This tender presents a significant opportunity for businesses specialising in IT services and digital software solutions to showcase their products to a local government body. Companies offering off-the-shelf software solutions with proven functionality and minimal custom development would be particularly well-suited to compete. As the Council is seeking to understand market capabilities, this is an ideal chance for vendors - especially SMEs - to propose innovative solutions that fit the Council's needs. Engaging in this procurement process allows businesses to potentially establish a foothold with a council that is looking to meet future procurement strategies and operational efficiencies.

How relevant is this notice?

Notice Information

Notice Title

Grassroots football pitch booking & management system

Notice Description

Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough. The purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales. Suppliers are invited to provide information on systems that can deliver, but are not limited to, the following features: Online booking of football pitches. Online payments at the point of booking. Functionality to improve operational visibility and efficiency. Management of both casual and block bookings. Season ticket or subscription-style arrangements for regular users. Real-time visibility of pitch availability and bookings. Centralised booking management, including the ability to restrict how far in advance pitches can be booked. Suppliers are encouraged to provide: An overview of their solution and key functionality. Examples of similar implementations and relevant experience. Indicative costs and licensing models, where available. Typical implementation timescales and support arrangements. Please note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition. Please email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 26 July 2026. Please include "Grassroots Football Pitch Booking & Management System" in the subject line of your email. Wrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market.

Planning Information

Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough. The purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales. Suppliers are invited to provide information on systems that can deliver, but are not limited to, the following features: Online booking of football pitches. Online payments at the point of booking. Functionality to improve operational visibility and efficiency. Management of both casual and block bookings. Season ticket or subscription-style arrangements for regular users. Real-time visibility of pitch availability and bookings. Centralised booking management, including the ability to restrict how far in advance pitches can be booked. Suppliers are encouraged to provide: An overview of their solution and key functionality. Examples of similar implementations and relevant experience. Indicative costs and licensing models, where available. Typical implementation timescales and support arrangements. Please note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition. Please email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 26 July 2026. Please include "Grassroots Football Pitch Booking & Management System" in the subject line of your email. Wrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b7fb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/064033-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£20,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
26 Jul 2026Expired
Award Date
Not specified
Contract Period
1 Oct 2026 - 31 Dec 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wrexham County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WREXHAM
Postcode
LL11 1AR
Postcode Area
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL34 Flintshire and Wrexham
Delivery Location
TLL23 Flintshire and Wrexham
Local Authority
Wrexham
Electoral Ward
Grosvenor
Westminster Constituency
Wrexham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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