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Cyc Firearms Document Management System

The Police & Crime Commissioner for Sussex

This public procurement record has 2 releases in its history.

Award

13 Aug 2026 at 16:30

UK7 - Contract Details Notice
Award

23 Jun 2026 at 16:10

UK6 - Contract Award Notice
Summary of the contracting process

The Police & Crime Commissioner for Sussex procured a firearms licensing case management and document management service for the Firearms Enforcement and Licensing Unit. The requirement covers a short-term document storage solution, case management hosted in Amazon Web Services, storage, support and maintenance. It is a software and information-systems service with associated repair and maintenance. Delivery is in the United Kingdom, for the Sussex policing organisation. The procurement was arranged as a single lot and is intended to support the secure handling and administration of firearms licensing records. Relevant suppliers are those providing hosted case-management platforms, document and records storage, cloud infrastructure, software support and maintenance for public-sector or regulated users.

The procurement has been completed and the contract was awarded to Geoff Smith Associates Limited on 17 June 2026. The awarded value is £117,264 excluding the gross value of £140,717, both in GBP. The signed contract is active, was signed on 28 July 2026, and runs from 7 September 2026 to 6 September 2027, with one 12-month renewal available to 6 September 2028. The award covers the completed single lot. The procedure was below threshold, with the specific method recorded as unknown, and a framework agreement was involved. The procurement was for services and was below the relevant threshold. The selected supplier is Geoff Smith Associates Limited.

This outcome demonstrates demand from Sussex policing for a specialist firearms licensing platform combining case management, document storage and AWS hosting with continuing support and maintenance. A credible future competitor would need a secure, dependable software service capable of managing sensitive licensing records, providing resilient cloud storage and supporting operational users. Experience of firearms licensing, policing, law-enforcement administration or another regulated casework environment would strengthen the proposition, particularly where auditability, controlled access and reliable records management are important. Suppliers should also be able to provide ongoing technical support, maintenance and service continuity rather than only an initial software implementation. The incumbent is an SME, indicating that a focused specialist supplier can deliver this type of requirement.

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Notice Information

Notice Title

Cyc Firearms Document Management System

Notice Description

Short term contract for document storage solution for FELU. Provision of Firearms Licensing Case Management in AWS including Storage with support and maintenance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06bb69
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/077387-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services

CPV Codes

48000000 - Software package and information systems

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£117,264 £100K-£500K
Contracts Value
£117,264 £100K-£500K

Notice Dates

Publication Date
13 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
17 Jun 20262 months ago
Contract Period
7 Sep 2026 - 6 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police & Crime Commissioner for Sussex
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEWES
Postcode
BN7 2FZ
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
Not specified
Local Authority
Lewes
Electoral Ward
Lewes Bridge
Westminster Constituency
Lewes

Supplier Information

Number of Suppliers
1
Supplier Name

GEOFF SMITH ASSOCIATES LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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